The purpose of the Payment Receipt Record View is to enter payments received by Fishermen, Fishermen & Tenders, Tenders and Loans. From here, users can open the 'Apply Documents' window, review the Journal Details, and post the receipt. When receipts are posted, the Fisherman Balances and Fisherman Aging are updated and the receipt becomes available to the Checkbook Deposit transaction. Payment Receipts make a journal entry when they are posted.
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| Fields | Description | ||||||||||||||||||||||||||||||||||||||||
| Amount | Identifies the dollar amount of the payment received. This is a text box that is required. This defaults to 0.00 and must be > 0.00 to Approve and/or Post. If not, the message "Amount must be greater than 0.00." will be displayed. This field is only editable after a Fisherman has been selected and while the transaction Status is "New" and while no applications exist for the receipt. Editing this value and saving the transaction will re-calculate the 'Applied' and 'Unapplied' fields. Linked Database Field: ERPx_APTransactionHeader.ExtendedAmount | ||||||||||||||||||||||||||||||||||||||||
| Applied Amt. | Identifies how much of the receipt has been applied. This is a non-editable text box that is required. This defaults to 0.00 but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be > 0.00. This is a calculated field that is not editable. This field is not stored in the database. | ||||||||||||||||||||||||||||||||||||||||
| Checkbook | Identifies the checkbook where the receipt will be deposited into. This is a single-select standard lookup that is required. This defaults using the following logic after the Fisherman is selected:
This is required before you can enter/edit the remaining receipt fields, Approve and/or Post, or to open the Apply Fishing Transactions list view. If not assigned, the message "Checkbook is required" will be displayed. This field is enabled after a 'Fisherman' has been selected and while the transaction Status is "New". This field is only editable after a 'Fisherman' has been selected and while the transaction Status is "New" and no applications for this receipt have been made.
The lookup contains a list of all the 'Active' Checkbooks where the Currency is USD. Database Fields: ERPx_MFCheckbook.CheckbookID, ERPx_APTransactionHeader.CheckbookSK | ||||||||||||||||||||||||||||||||||||||||
| Description | Identifies the description associated with the payment receipt. This is a text box where users can enter a comment for the associated receipt but is not required. This defaults to blank and is always editable. If entered, it must be <= 60 characters. Linked Database Field: ERPx_APTransactionHeader.Description | ||||||||||||||||||||||||||||||||||||||||
| Fisherman |
The lookup contains the current assigned value and a list of all the 'Active' Fishermen, Fishermen & Tenders, and Tenders and Loans. Linked Database Fields: ERPx_APVendor.VendorName, ERPx_APTransactionHeader.VendorSK | ||||||||||||||||||||||||||||||||||||||||
| Payment # | Identifies the number of the payment received, most often associated with the Check #. This is a text box that is not required. If entered, the value must be <= 50 characters. This field defaults to blank and is always editable, even after the transaction is posted. Linked Database Field: ERPx_APTransactionHeader.DocNumber | ||||||||||||||||||||||||||||||||||||||||
| Receipt Date | Identifies the date the receipt was received. This is a date picker that defaults to the current date. It is required to Approve and/or Post or to open the Apply Fishing Transactions list view. If not, the message "Receipt Date is required." will be displayed. This field is only editable while the transaction Status is "New" and is disabled once an application for this receipt has been made.
Linked Database Field: ERPx_APTransactionHeader.TransactionDate | ||||||||||||||||||||||||||||||||||||||||
| Receipt Type | Identifies the type of the receipt. This is a single-select standard lookup the is required to Approve and/or Post. This defaults to "Check". This field is only editable after a 'Fisherman' has been selected and while the transaction Status is "New". The lookup contains all the values in the MFCashReceiptType Enumeration Class. Linked Database Field: ERPx_APTransactionHeader.CashReceiptTypeEN | ||||||||||||||||||||||||||||||||||||||||
| Status |
Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK | ||||||||||||||||||||||||||||||||||||||||
| Unapplied Amt. | Identifies how much of the receipt still needs to be applied. This is a non-editable text box that is required. This defaults from 'Amount' entered but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be > 0.00 and < 'Amount'. This is a calculated field that is not editable on this page. This field is not stored in the database. |
If you need to change the 'Receipt Date' after an application has been made, you must unapply all the transactions that are currently applied....