A non editable text box that calculates the adjustment that would be needed to balance the checkbook based on the the current reconciliation information, in  in the checkbook's currency, displayed in the currency format. This is calculated as [Reconcile to Balance] - [Rec. & Cleared]. This label and field are only visible for transactions in the status of "New" or "Approved" once values have been entered for:

• Checkbook
• Reconcile to Balance
• Bank Balance as of
• Transaction Cutoff

This is calculated by taking the amount entered in the 'Reconcile to Balance' and subtracting the balance in the 'Rec. + Cleared' field. , they are not visible for Posted reconciliations.

This amount must be be 0.00 to Approve and/or Post the transaction. How do alert users that they should fix it but not required them to? 

• If this amount is 0.00 then no further action is necessarythe Checkbook is in balance with the bank.
• If this amount is a positive amount then , a positive adjustment is necessary before the Checkbook will balance to the bank balance.
• If this amount is negative, a negative amount then a positive adjustment is necessary before the Checkbook will balance to the bank balance.

This is a calculated field that is not stored in the database.

An editable date field to enter the date that the 'Bank Balance as of' is calculated thru. This would be the statement date if reconciling from a bank statement. This defaults to blank but is required before any transactions can be added to the Grid. This date must be >= the 'Last Reconciled Date' and <= the 'Transaction Cutoff' date. This date but it is not required to be in an open fiscal period.

Linked Database Field: ERPx ERPx_#####MFCheckbookReconciliation.#####.BankBalanceDate

A non editable text box that shows displays the data from amount in the 'Reconcile to Balance' field, in the checkbook's currency, displayed in the currency format. This is informational only to assist in seeing how the 'Adjustment Needed' value is calculated. This label and field are only visible for transactions in the status of "New" or "Approved" once values have been entered for:

• Checkbook
• Reconcile to Balance
• Bank Balance as of
• Transaction Cutoff

, they are not visible for Posted reconciliations.

This is a calculated field that is not stored in the database.

A multi-single select lookup to select the Checkbook (s) that are is being reconciled. This defaults to blank but is required before transactions can be assigned to the reconciliation transaction. This is only editable for transactions in a Status of "New". If the checkbook (s) is changed, any transactions currently "Included" on the reconciliation will be removed and the contents of the grid will refresh to reflect transactions for the updated checkbook(s).. If the Checkbook selected is already on an open (unposted) reconciliation transaction, the message "This Checkbook is already assigned to Reconciliation [ReconciliationTransID]." will be displayed on Save. 

The lookup contains a blank value, the current assigned value(s), and all 'Active' checkbooks, sorted by Checkbook ID. The values in the lookup are displayed as:

• [Checkbook ID]

 In most instances, only a single checkbook will be selected. However, if more than one checkbook is selected then they must all be assigned the same 'Cash Account' and must all be in the same currency. If not, the message "All selected Checkbooks must be assigned to the same Cash Account and must be in the same currency." will be displayed on update.

• for Checkbooks in the Home Currency
• [Checkbook ID] - ([Checkbook Currency]) for checkbooks in a foreign currency

Database Field: ERPx_MFCheckbookReconciliation.CheckbookSK

A non editable text box that shows the sum of the transactions that are currently marked as "Included" for this reconciliation, in the checkbook's currency, displayed in the currency format. This is a calculated field that is automatically updated as transactions are tagged / un-tagged as "Included". This is informational only to assist in seeing how the 'Adjustment Needed' value is calculated. This label and field are only visible for transactions in the status of "New" or "Approved", they are not visible for Posted reconciliations.

This is a calculated field that is not stored in the database.

A non editable text box that shows the sum of all the Adjustment transactions that have been marked as "Included" for this reconciliation, in the checkbook's currency, displayed in the currency format.

 This is a calculated field that is automatically updated as Adjustment transactions are tagged / un-tagged as "Included".

This is a calculated field that is not stored in the database.

A non editable text box

that shows the sum of all the

Deposits (Deposits and Transfer: Receipt transactions) that have been marked as "Included" for this reconciliation, in the checkbook's currency, displayed in the currency format

. This is a calculated field that is automatically updated as Deposit transactions are tagged / un-tagged as "Included".

This is a calculated field that is not stored in the database.

A non editable text box

that shows the sum of all the

Payments (Payments and Transfer: Sent transactions) that have been marked as "Included" for this reconciliation, in the checkbook's currency, displayed in the currency format.

 This is a calculated field that is automatically updated as Payment transactions are tagged / un-tagged as "Included".

A non editable calculated field that adds the current checkbook balance of all reconciled transactions to the cleared transactions from this transaction. This is the amountThis is a calculated field that is not stored in the database.

• Checkbook
• Reconcile to Balance
• Bank Balance as of
• Transaction Cutoff

An editable text box to enter the bank balance, in the checkbook's currency, displayed in the currency format. This defaults to 0.00 and is required to Approve and/or Post. If not, the message "Reconcile to Balance is required." will appear on Save.

Linked Database Field: ERPx ERPx_#####MFCheckbookReconciliation.#####Amount

Database Field: ERPx_MFCheckbookReconciliation.TransactionStatusSK

Transaction Cutoff

A date field that identifies the 'date thru' used to select un-reconciled transactions in the grid. This is automatically updated anytime the 'Bank Balance as of' changes initially auto set by adding the # number of days from the '#Cutoff Days Preference' to the 'Bank Balance as of' date. Once this value has been assigned and the transaction is Saved, it can be changed to any date overwritten if necessary to any date >= 'Bank Balance as of' date. However, this will be automatically reset anytime the 'Bank Balance as of' changes. This date must be >= 'Bank Balance as of' date. If not, the message , '"The Transaction Cuttoff date must be >= the Bank Balances as of date.' " will be displayed on save.

Database Field: ERPx_MFCheckbookReconciliation.

This is a calculated field that is not stored in the database.

TransactionCutoffDate

Opens the 'Edit Amounts' window to allow users to change the 'Cleared Amount' for a transaction. 

 Because the Amounts for 'Deposits' and 'ACH Check Batches' are summarized from child records, the 'Cleared Amount' cannot be edited for 'Deposits' and 'ACH Check Batches'.

A non-editable text box to displays the amount that is being reconciled (cleared the bank). This most often matches the transaction amount but will be different if there was a bank error or data entry error. The 'Cleared Amount' defaults from the 'Amount' for all "Included" transactions and can only be edited by clicking on the 'Edit Amounts' icon to open the 'Edit Amounts' window. 

Database Field: ERPx_MFCheckbookTransaction.ReconciledAmount

Comment

Database Field: ERPx_MFCheckbookTransaction.Comment

A

Checkbox to show

which transactions are included on the reconciliation. This can only be updated using the 'Include Transactions' and/or 'Remove Transactions' icon, for reconciliations in a Status of "New". If the checkbox is checked the associated transaction is included on the reconciliation, if it is unchecked then the transaction has not been included. This value is not stored in the database.

The name entered as the Payee on Payments. This is only populated for Payment records. This is most often the value in the 'Payment Name' field on the AP Vendor, Fishermen, or Loan account Address master file.

Database Field: ERPx_MFCheckbookTransaction.PayeeName

Identifies what group the transactions belong to on a bank statement. The groups are assigned as follows:

• Deposit: for Deposits and Transfer: Receipt transactions
• Payment: for ACH, Checks, Draft, Manual and Wire payments and Transfer: Sent transactions
• Adjustment: for Adjustment transactions

This is a calculated field that is not stored in the database.

Database Field: ERPx_MFCheckbookTransaction.Reference

Database Field: ERPx_MFCheckbookTransaction.TransactionDate

Database Field: ERPx_MFCheckbookTransaction.TransactionTypeSK