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Def - Checkbook
Def - Checkbook
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 From here, users can add new checkbooks and configure them. Checkbooks cannot be deleted once they are created, they must be inactivated if you no longer wish to use them.

Software Version: 2023.0612.3019 and newer

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FieldsDescription
CheckboxUsed to select one or more records.
Account #

A text box to enter the Account Number assigned to this Checkbook (Bank Account). This defaults to blank and is only required if 'Enable ACH' is set to "Yes". If it is configured, it must be <= 100 characters. This field is always editable. In most cases, this field will be unique but it is not required to be to allow companies that want to separate bank transactions in NorthScope but not at their bank. 

Database Field: ERPx_MFCheckbook.AccountNumber

Bank

A text box to enter the Institution Name where this account is held. This defaults to blank and is only required if 'Enable ACH' is set to "Yes". If it is configured, it must be <= 100 characters. This field does not need to be unique as companies often have more than one account held at the same institution. This field is always editable. 

Database Field: ERPx_MFCheckbook.BankID

Cash Account

A single-select load on demand lookup to assign the GL Account that this checkbook reconciles to. This defaults to blank and is always required. If not assigned, the message "Cash Account is required." will be displayed on Save. This field is always enabled and editable.

This lookup contains a blank value, the current assigned value, and a list of all the 'Active' GL Accounts where the 'Control Account Type' = "Checkbook".

(lightbulb) Although this field is editable, it should only be changed after careful analysis has been done.

Database Field: ERPx_MFCheckbook.CashAccountSK

Checkbook

The unique identifier of the Checkbook record. This default to blank but is required for all records, must be unique and must be <= 25 characters. If not assigned, the message "Checkbook is required." will be displayed on Save. This field is not editable after the initial Save. 

Database Field: ERPx_MFCheckbook.CheckbookID

Checkbook Balance A text box to display the sum of all Checkbook Transactions for the Checkbook. This value only includes Posted transactions and it sums the Cleared Amount from reconciliation if one exists, otherwise it sums the Checkbook Transaction Amount. This is a looked up a value that is not stored in a database field.
Checkbook Description

The name associated with the Checkbook record. This is required for all records, does not need to be unique, and must be <= 50 characters. If not assigned, the message "Checkbook Description is required." will be displayed on Save. This field is always editable. 

Database Field: ERPx_MFCheckbook.CheckbookDescription

Currency

A single-select standard lookup to assign the Currency the bank funds are stored in. This defaults to the Home Currency and is required. If not assigned, the message "Currency is required." will be displayed on Save. This field is not editable after the initial Save.

This lookup contains a blank value, the current assigned value, and a list of all the 'Active' Currencies that the company is open to.

Database Field: ERPx_MFCheckbook.CurrencySK

Enable ACH

A Yes/No lookup to identify whether or not the Checkbook supports creating ACH Payments within NorthScope. This defaults to "No" but can be changed at anytime. If this is set to Yes, the following fields are required: Account #, Bank, Name on Account, Next ACH #, and Routing #.

A value of "Yes" means that the Checkbook supports creating ACH Payments within NorthScope. A value of "No" means that the Checkbook does not support creating ACH Payments within NorthScope even if you can do them manually.

Database Field: ERPx_MFCheckbook.EnableACH

Inactive

A Yes/No field used to identify if the Checkbook Inactive. If set to 'Yes' then the Checkbook is "Inactive" and will not be included in look-ups for transactions or other master files. If set to 'No' then the Checkbook is "Active" and can be freely used. 'No' values display as blank in the grid. This is always editable. 

Database Field: ERPx_MFCheckbook.IsInactive

Last Reconciled

A text box to display the Reconciled Date of the last posted Reconciliation for the Checkbook.

Database Field: ERPx_MFCheckbookReconciliation.BankBalanceDate

Last Reconciled Balance

A text box to display the Reconciled Balance of the last posted Reconciliation for the Checkbook.

Database Field: ERPx_MFCheckbookReconciliation.Amount

Name on Account

A text box to enter the Bank Account Name for the Checkbook (i.e. Checking) where this account is held. This defaults to blank and is only required if 'Enable ACH' is set to "Yes". If it is configured, it must be <= 100 characters. This field does not need to be unique and is always editable. 

Database Field: ERPx_MFCheckbook.AccountName

Next ACH #

A text box to assign the next, system assigned, ACH Payment #. This defaults to ACH1000, is always required, and must be <= 12 characters. This field can be alpha-numeric but it must end with numeric characters (ACH1000, 001ACH1000 is allowed but 1000ACH is not) else the message "Next ACH# is required and must end with a number." will be displayed on Save. This field is always editable. This value auto-increments by 1 for each transaction record created.

Database Field: ERPx_MFCheckbook.NextACHNumber

Next Check #

A text box to assign the next physical check #. This defaults to 1000, is always required, and must be <= 20 characters. This field can be alpha-numeric but it must end with numeric characters (CK1000 is allowed but 1000CK is not) . This else the message "Next Check # is required and must end with a number." will be displayed on Save. This field is always editable and should match the number pre-printed on your next blank check. This value auto-increments by 1 for each transaction record created.

Database Field: ERPx_MFCheckbook.NextCheckNumber

Next Draft #

A text box to assign the next, system assigned, Draft Payment #. This defaults to DFT1000, is always required, and must be <= 12 characters. This field can be alpha-numeric but it must end with numeric characters (DFT1000, 001DFT1000 is allowed but 1000DFT is not) Next Draft # is required and must end with a number." will be displayed on Save. This field is always editable. This value auto-increments by 1 for each transaction record created.

Database Field: ERPx_MFCheckbook.NextDraftNumber

Next Wire #

A text box to assign the next, system assigned, Wire Payment #. This defaults to WT1000, is always required, and must be <= 12 characters. This field can be alpha-numeric but it must end with numeric characters (WT1000, 001WT1000 is allowed but 1000WT is not) else the message "Next Wire # is required and must end with a number." will be displayed on Save. This field is always editable. This value auto-increments by 1 for each transaction record created.

Database Field: ERPx_MFCheckbook.NextWireNumber

Routing #

A text box to enter the routing number for the Checkbook (Bank Account). This defaults to blank and is not required. If it is configured, it must be <= 100 characters and should be a valid Routing # to process ACH payments. This field is always editable. 

Database Field: ERPx_MFCheckbook.RoutingNumber 

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