The purpose of the Checkbook Transaction Inquiry is to view all the transactions that would be on a bank statement, as they appear on a bank statement. All checkbook transactions for Adjustments, Deposits, and Transfers are included. From here, users can review historical transactions.
Software Version: 2023.0712.3119 and newer
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| Checkbook | Used to select one or more Checkbooks. This is a multi-select lookup that is not required to return results. If nothing is selected, it assumes all checkbooks. | ||||||||
| Date Option |
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| Include Beginning Balances | A Yes/No lookup to identify if beginning balances will be calculated and shown. This defaults to "No"
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| Saved Searches |
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| Search |
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| Status | Used to select one or more Statuses. This is a multi-select lookup that defaults to "Posted" but is not required to return results. If nothing is selected, it assumes "All" statuses. The list includes:
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| Trans Date / GL Period |
If the Date Option = "GL Period" then this must be entered as PP-YYYY (e.g., 08-2023) for s single period or PP-YYYY - PP-YYYY for a range of periods (e.g., 10-2022 - 05-2023) | ||||||||
| Transaction Type | Used to select one or more Transaction Types. This is a multi-select lookup that defaults to "All" but is not required to return results. If nothing is selected, it assumes "All" applicable Transaction Types. The list includes:
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| Fields | Description | ||||||||
| Checkbox |
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| Account ID | The ID of the AP Vendor, Fisherman, or Loan the payment was made for. This is only populated for Payment records. Linked Database Field: ERPx_APVendor.VendorID | ||||||||
| Account Name | The Name of the AP Vendor, Fisherman, or Loan the payment was made for. This is only populated for Payment records. Linked Database Field: ERPx_APVendor.VendorName | ||||||||
| Batch ID |
Linked Database Field: ERPx_MFTransactionBatch.BatchID | ||||||||
| Checkbook |
Database Fields: ERPx_MFCheckbook.CheckbookID, ERPx_MFCheckbookTransaction.CheckbookSK | ||||||||
| Checkbook Amount | A text box to show the amount of the transaction affecting the checkbook, in the checkbook's currency, displayed in the currency format. This column displays the Cleared Amount if it exists otherwise it displays the Transaction Amount. This column has a grand total at the bottom. Amounts that DEBIT the Checkbook's Cash Account are displayed as positives and amounts that CREDIT the Checkbook's Cash Account are displayed as negatives. For example, deposits will be displayed as positive and Payments will be displayed as negative. The 'Checkbook Amount' will always match the 'Transaction Amount' for transactions that have not been reconciled. For reconciled transactions, the 'Checkbook Amount' will always match the 'Cleared Amount'. Linked Database Field: If Cleared Amount exists, then the linked database field is ERPx_MFCheckbookTransaction.ReconciledAmount. Otherwise, the linked database field is ERPx_MFCheckbookTransaction.Amount. | ||||||||
| Checkbook Currency | The Currency ID of the Checkbook. Linked Database Field: ERPx_MFCheckbook.CurrencySK | ||||||||
| Checkbook Description |
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| Class ID |
Database Field: ERPx_APVendorClass.ClassID | ||||||||
| Cleared Amount | The amount that cleared the bank. This is only populated for Posted reconciled transactions. This column has a grand total at the bottom. Amounts that DEBIT the Checkbook's Cash Account are displayed as positives and amounts that CREDIT the Checkbook's Cash Account are displayed as negatives. For example, deposits will be displayed as positive and Payments will be displayed as negative. The 'Cleared Amount' will always match the 'Checkbook Amount' unless the record cleared the bank for a different amount. The 'Cleared Amount' is the Checkbook's Currency amount, formatted in the checkbook's currency. Linked Database Field: ERPx_MFCheckbookTransaction.ReconciledAmount | ||||||||
| Comment | Displays the 'Comment' that was entered on the Transaction. Linked Database Field: ERPx_MFCheckbookTransaction.Comment | ||||||||
| Created | A non-editable text box to identify the Created Date & Time of the Transaction, formatted from the users 'Date Format' preference. This is a system assigned value and is never editable by a user. Linked Database Field: ERPx_MFCheckbookTransaction.CreatedDate | ||||||||
| Created By | A non-editable text box to identify the name of the user that created the Transaction. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. Linked Database Field: ERPx_MFCheckbookTransaction.CreatedBy | ||||||||
| GL Date |
Linked Database Field: ERPx_MFCheckbookTransaction.GLDate | ||||||||
| GL Period |
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| GL Year |
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| Home Currency Amount | The checkbook or cleared amount converted to the Home Currency, and displayed in the home currency format, as follows:
This column displays a total at the bottom. | ||||||||
| Last Updated | A non-editable text box to identify the Last Updated Date & Time of the Transaction, formatted from the users 'Date Format' preference. This is a system assigned value and is never editable by a user. Linked Database Field: ERPx_MFCheckbookTransaction.LastUpdated | ||||||||
| Last Updated By | A non-editable text box to identify the name of the user that last updated the Transaction. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. Linked Database Field: ERPx_MFCheckbookTransaction.LastUser | ||||||||
| Payee Name | The name entered as the Payee on Payments. This is only populated for Payment records. This is most often the value in the 'Payment Name' field on the AP Vendor, Fishermen, or Loan account Address master file. Linked Database Field: ERPx_MFCheckbookTransaction.PayeeName | ||||||||
| Payment Source | Identifies which Functional Area the payment was made from. Payments made to AP Vendors will have a Payment Source of "Purchasing". Payments made to Fishermen or Loans will have a Source of "Fisherman Accounting". | ||||||||
| Reconciled | A Yes/No value to identify if the transaction has been reconciled. If "Yes" then the transaction has been reconciled, if "No", it has not. This is a looked-up value. | ||||||||
| Reconciled Trans | A hyperlink that displays the system assigned Reconciliation Transaction ID. When clicked, the transaction record view of the Reconcile Transaction will open. This is a looked-up value. | ||||||||
| Reconciliation Group | Identifies what group the transactions belong to on the Checkbook Reconciliation transaction. This is a looked-up value assigned as follows:
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| Reference | Displays the Reference from the transaction record view. Linked Database Field: ERPx_MFCheckbookTransaction.Reference | ||||||||
Source Transaction | A hyperlink that displays the source transaction's Transaction #. This is only populated for Reversal transactions. | ||||||||
| Status |
Database Field: ERPx_MFCheckbookTransaction.TransactionStatusSK | ||||||||
| Trans. Date |
Linked Database Field: ERPx_MFCheckbookTransaction.TransactionDate | ||||||||
| Transaction |
Linked Database Field: ERPx_MFCheckbookTransaction.TransactionID | ||||||||
| Transaction Amount | A text box to show the amount of the transaction, in the checkbook's currency, displayed in the currency format. This column has a grand total at the bottom. Amounts that DEBIT the Checkbook's Cash Account are displayed as positives and amounts that CREDIT the Checkbook's Cash Account are displayed as negatives. For example, deposits will be displayed as positive and Payments will be displayed as negative. Linked Database Field: ERPx_MFCheckbookTransaction.Amount | ||||||||
| Transaction Type | A text box to show the type of transaction. The options include:
Linked Database Field: ERPx_MFModuleTransaction.ModuleTransactionSK WHERE ModuleSK = 1 /*System*/ |
Checks and ACH Payments cannot be voided from here. They can only be voided from the Checkbook Register Inquiry....