The purpose of this page is to view, add, edit, remove, and post manually created Journal Entries, including Accrue & Reverse type transactions.

This record view also contains columns for each Attribute that is set up for the 'Financial' attribute type. Because these are user defined, they are not included in the default view but can be added a saved column layout. Financial attributes are not included in the help documentation.

Software Version: 2024.05.20 and newer

Page Header

Header Toolbar

Toolbar Icons	Description
Delete
Help
New	The list contains the options 'Manual' and 'Accrue & Reverse'.
Notes
Print
Save
Save & Close

Home Tab

Fields	Description
Comment	This is text box that defaults as blank for manually entered transactions and is not required but If entered, it must be <=500 characters. This is always editable even after the transaction is posted. Database Field: ERPx_GLJournalHeader.Comment
Currency	This is a single select lookup that defaults to the home currency saved in the Company Preference ‘Home Currency’, and is required. This is editable while the transaction is in a Status of "New". Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_GLJournalHeader.CurrencySK
Date	This is a date picker to assign/edit a date for the transaction. This defaults to the current date on New and is required to save the transaction. If missing, the message "Journal Date is required." will be displayed on Save. This is editable while the transaction is in a Status of "New". Database Field: ERPx_GLJournalHeader.JournalDate
Exch. Rate	Identifies the exchange rate associated with the Exchange Table and Journal Date assigned to the transaction. This is a numeric textbox that is only editable when the Currency selected is a value other than the home currency, the Exchange Table selected is Manual and the transaction status is New. This field allows users to enter an Exchange Rate, which is used to calculate the Home Debit and Home Credit amounts in the grid section. When a currency other than the home currency is saved, this defaults to the most recent rate on the selected Exchange Table that corresponds to the Journal Date on the transaction, else for the home currency it defaults to blank and is disabled. The record must be saved first in order to edit the field. Database Field: ERPx_GLJournalHeader.ExchangeRate
Exch. Table	Identifies the Exchange Table used to calculate the exchange rate associated with the transaction. This is a single select lookup that allows users to select an Exchange Table for the Journal Entry. This is only enabled when the Currency selected is a value other than the home currency and the record status is New. The field defaults to the first exchange table with the selected currency, but can be changed to another table for that currency or Manual to allow manual rate entry. The record must be saved first in order to edit the field. Database Fields: ERPx_MFCurrencyExchange.ExchangeID, ERPx_GLJournalHeader.ExchangeSK
Journal ID	This number is auto-assigned when a new Journal Entry is initially saved/created. This is never editable. Database Field: ERPx_GLJournalHeader.JournalID
Journal Type	This field is for informational use only and is never editable. The list of applicable Journal Types for this page include: Manual Journal Entry: Accrue & Reverse Journal Entry: Database Field: ERPx_GLJournalHeader.JournalTransactionTypeSK
Rate Type	Identifies the calculation method for the exchange rate. This field is only editable when the Currency selected is a value other than the home currency, the Exchange Table selected is Manual and the transaction status is New. This field allows users to select a Rate Type from Multiply and Divide. The Rate Type determines how the Home Debit and Home Credit amounts are calculated in the grid section. This defaults to the Exchange Table Rate Type for the selected currency when an existing Exchange Table is selected. When the home currency is selected this defaults to 'Multiply' and is disabled. The record must be saved first in order to edit the field. Database Field: ERPx_GLJournalHeader.ExchangeRateCalculationMethodEN
Reference	This is text box that defaults to blank and is not required, but if entered, it must be <=100 characters. This is always editable even after the transaction is posted. Database Field: ERPx_GLJournalHeader.Reference
Reversing Date	Identifies the date for the reversing journal entry. The date defaults to the current date and is required else the message "Reversing Date is required." will be displayed on Save. The date must be the same or later than the Date on the record, else the message "Reversing Date must be on or after the Journal Date." will be displayed on Save. This is only editable prior to the initial Save. This field is only displayed when the Journal Type is Accrue & Reverse.
Source	Identifies the source of the journal entry and is either ‘GL-Manual’, ‘GL-Accrue & Reverse’, or 'GL-Correct'. This field is for informational use only and is never editable. Database Field: ERPx_GLTransactionType.TransTypeName
Status	This is only editable for Journal Entries in a Status of New or Approved. The entry will be listed as either “New”, “Approved”, or “Ready to Post”. This page includes all the Manual and Accrue & Reverse journal entries in a the statuses of: Database Fields: ERPx_GLJournalHeader.TransactionStatusSK

Properties Tab

Fields	Description
Group: All
Class	This is required and comes from the Transaction Class for the corresponding record when the Journal was initially created. This is never editable and the value is always 'Default' for both Journal Entry and Accrue & Reverse transactions. Database Field: ERPx_GLJournalHeader.JournalTransactionClassSK
Journal Header SK	Identifies the SK value of the Transaction. This field is never editable and is for information only. Database Field: ERPx_GLJournalHeader.JournalHeaderSK
Created	Database Field: ERPx_GLJournalHeader.CreatedDate
Created By	Database Field: ERPx_GLJournalHeader.CreatedBy
Posted	This is a non-editable text box that is required when the transaction is posted. Database Field: ERPx_GLJournalHeader.PostedDate
Posted By	This is a non-editable text box that is required when the transaction is posted. Database Field: ERPx_GLJournalHeader.PostedBy
Last Updated	Database Field: ERPx_GLJournalHeader.LastUpdated
Last Updated By	Database Field: ERPx_GLJournalHeader.LastUpdatedBy
Master Number	Displays the unique identifier from the database for the record. This field is never editable and is for information only. Database Field: ERPx_GLJournalHeader.MasterNumber

Attributes Tab

Fields	Description
Attributes	The Attributes displayed here are setup and assigned in the Attributes section of the Company module (Company → Setup → Attributes → Financial).
Required	A non-editable text box that shows whether the Attribute Value is required or not. If the Attribute Value is required, it will display "Yes". If it is optional, it will display as blank. This value is only editable from the 'Assign Attribute Rules' page (Company → Setup → Attributes → Financial → Transactions hyperlink).
Value	This is always editable until the transaction is Closed.

Page Details

Toolbar Icons	Description
Column Filter Show/Hide
Delete
Excel
Group By Show/Hide
New
Quick Column Filter
Saved Layouts
Fields	Description
Checkbox
Account	Identifies the GL Account and Account Description for the line item. This is an editable textbox that is required, if other field values are entered and no Account is entered the line will not be saved. It defaults to blank and is editable until the transaction is in a status of 'Approved', 'Ready To Post' or 'Posted'. The Account can be easily updated using the quick replacement feature, for information on how this works please see this FAQ. Note: Statistical Accounts are only available in manual Journal Entries and not Accrue & Reverse type transactions. Database Fields: ERPx_GLAccount.AccountNumber - ERPx_GLAccount.Description, ERPx_GLJournalLine.GLAccountSK
Credit	Identifies the credit amount for the line item. Each row in the grid must have a value entered for either the Debit Amount or Credit Amount. If there is a value in either the Debit or Credit Amount field, then the other field will be disabled. Database Field: ERPx_GLJournalLine.CreditAmount
Debit	Identifies the debit amount for the line item. Each row in the grid must have a value entered for either the Debit Amount or Credit Amount. If there is a value in either the Debit or Credit Amount field, then the other field will be disabled. Database Field: ERPx_GLJournalLine.DebitAmount
Home Credit	Displays the credit amount in the home currency. This is calculated by multiplying/dividing the Credit amount with the Exchange Rate as determined in the header section of the record. This field is for informational use only and is never editable. Database Field: ERPx_GLJournalLine.TransCurrencyCreditAmount
Home Debit	Displays the debit amount in the home currency. This is calculated by multiplying/dividing the Debit amount with the Exchange Rate as determined in the header section of the record. This field is for informational use only and is never editable.
Line Comment	This is a textbox that defaults as blank and is not required. If entered, it must be <=500 characters. This is always editable even after the transaction is posted. Database Field: ERPx_GLJournalLine.Comment
Project	Identifies the Project associated with the line item. This is a single select lookup that defaults to blank and is not required. This is editable while the transaction is in a Status of "New". The lookup contains a blank value, the current assigned value, and a list of all the 'Active' projects that are within the open date range. Database Field: ERPx_GLJournalLine.DistributionAccountSK
Seq.	This is an editable text box that defaults to the next available base-10 number. It is required, and is editable while the transaction is in a Status of "New". To re-sequence the line items, edit one or more lines with a new positive number that would put the line item where you want it sorted, and click the Save button. On save, the line items will be resorted, and the Ln. values will be re-set to base-10 values. For example, if you had line items 10, 20, and 30 and you wanted the last one (Ln. 30) to be second, you could edit the value to any number between 10 and 20 (i.e., 15) and on save the lines would be sorted in the new sequence (10, 15, and 30) and then all Ln.'s would be re-set to base 10 numbers (10, 20, 30).

Page Header

Header Toolbar

Home Tab

Properties Tab

Attributes Tab

Page Details

Related Topics

Page Definitions

Technical Details