GL Account Class List View
GL Account Classes are used to classify one or more GL Accounts into a group with other similar behaving accounts and for organizing financial reports. For example, you may have several revenue accounts that are all classified as "Sales" Accounts.
The purpose of the GL Account Class List View is to show, add, and edit all the options for categorizing GL Accounts. From here, users can add new records and edit or delete existing records. GL Account Classes are used exclusively for grouping data on financial reports and have no other functionality in the software.
Software Version: 2022.11.28 and newer
Page Header
| Toolbar Icons | Description |
|---|---|
| Column Filter Show/Hide |
|
| Delete | Deletes the selected record(s). When clicked, users will be prompted with: "Are you sure you want to delete the selected records?". Click "OK" to confirm, or "Cancel" to return without deleting. Note: If a record is not selected prior to clicking the button, the message “Please select a row to delete.” will be displayed. WARNING: Records cannot be recovered once they are deleted! Upon deleting an existing Account Class, the system will resort the remaining Account Classes within the same Category. |
| Excel | Export the contents of the list view to an Excel file that will automatically download. The contents that export are those that are visible to the user. Therefore, if the user has filtered the view only the filtered contents will be exported. |
| Favorites |   Clicking on the star icon when it is an outline, adds the page to the 'My Shortcuts' tab and fills in the star. Clicking on the star icon when it is filled in (solid color), removes the page from the 'My Shortcuts' tab and returns the icon to an outline.
|
| Group By Show/Hide |  Toggles between displaying and hiding a row in the grid above the column headers to enable grouping by one or more column(s). Once displayed, users may drag and drop column headers to group by a specific column. Once the grid is grouped by a column(s), a subtotal footer row will display in the grouping for columns that have a page footer total. |
| Help | Opens the online WIKI help page for the current page.
|
| New | Inserts blank lines that allow adding multiple new records. |
| Quick Column Filter |  Used to filter across all columns in the grid. When the user types text into the Quick Column Filter text box, the grid's Filter Row will be automatically hidden. The text in the Quick Column Filter text box automatically replaces any existing Filter Row filters. The results of the data immediately refresh as you enter text. |
| Save | Saves all changes. |
| Saved Layouts |  Displays the column layout lookup and related icons. This tool allows users to select a previously saved layout, create a new layout, save changes to a layout, forget/delete a layout and/or assign a saved layout as the default for the page. Once changes are made to the layout, such as columns are added or removed, the user can click the Save Layout icon and save the changes to the column layout. The visibility of the Filter Row is also saved with a saved layout. The new layout can also be set as the default. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific). Default layouts can be removed by clicking the 'Set as Default' button again when the current default layout is selected. Please note that existing saved grid layouts will display the Filter Row as hidden by default. |
| Fields | Description |
| Account Class | The unique identifier of the record. This default to blank but is required for all records, must be unique and must be <= 50 characters. If a duplicate value is entered, he message "Duplicate Account Classes are not allowed" will be displayed on Save. This value is always editable. Database Field: ERPx_GLAccountClass.ClassName |
| Category | Identifies the Category associated with the Account Class. This is a single-select standard lookup that is required. If missing, the message "Category is required." is displayed on Save. This defaults as blank and is always editable. This lookup contains the values in the GLAccountClassCategory Enumeration Class. Database Field: ERPx_GLAccountClass.GLAccountClassCategoryEN |
| Inactive | A Yes/No field used to identify if the record is Inactive. If set to 'Yes' then the record is "Inactive" and will not be included in look-ups for other master files. If set to 'No' then the record is "Active" and can be freely used. 'No' values display as blank in the grid. This value is always editable. Database Field:ERPx_GLAccountClass.IsInactive |
| Sort | Identifies the sort order of the GL Account Class. This is a text box that is not required. If missing, the system will assume the Sort to be "10". If entered, this field must be a whole number. It defaults as blank and is always editable. Sorting Rules:
Database Field: ERPx_GLAccountClass.Sort |
Users must log out and back in before the pages will be visible in the 'My Shortcuts' tab.