Checkbooks List View
Checkbooks represent individual bank accounts (checking, savings, petty cash) that have funds deposited into, or payments made out of, that are reconciled to a bank statement. They are used in the Financial, Fisherman Accounting, Grower Accounting, Purchasing, and Sales Functional Areas to support receiving payments from customers, making payments, deposits, and other bank transactions. From here, users can add new checkbooks and configure them. Checkbooks cannot be deleted once they are created, they must be inactivated if you no longer wish to use them.
Software Version: 2023.12.19 and newer
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| Toolbar Icons | Description |
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| Column Filter Show/Hide |
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| Delete |  Deletes the selected record(s). When clicked, users will be prompted with: "Are you sure you want to delete the selected records?". Click "OK" to confirm, or "Cancel" to return without deleting. Note: If a record is not selected prior to clicking the button, the message “Please select a row to delete.” will be displayed. WARNING: Records cannot be recovered once they are deleted! |
| Excel |  Exports the contents of the grid to an Excel file that will automatically download. The contents that export are those that are visible to the user. Therefore, if the user has filtered the view, or excluded columns, only the contents in the grid will be exported. |
| Favorites |   Clicking on the star icon when it is an outline, adds the page to the 'My Shortcuts' tab and fills in the star. Clicking on the star icon when it is filled in (solid color), removes the page from the 'My Shortcuts' tab and returns the icon to an outline.
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| Group By Show/Hide |  Toggles between displaying and hiding a row in the grid above the column headers to enable grouping by one or more column(s). Once displayed, users may drag and drop column headers to group by a specific column. Once the grid is grouped by a column(s), a subtotal footer row will display in the grouping for columns that have a page footer total. |
| Help |  Opens the online WIKI help page for the current page. |
| New | Inserts blank lines that allow adding multiple new records. |
| Quick Column Filter |  Used to filter across all columns in the grid. When the user types text into the Quick Column Filter text box, the grid's Filter Row will be automatically hidden. The text in the Quick Column Filter text box automatically replaces any existing Filter Row filters. The results of the data immediately refresh as you enter text. |
| Save |  Saves all changes made on the page. |
| Saved Layouts |  Displays the column layout lookup and related icons. This tool allows users to select a previously saved layout, create a new layout, save changes to a layout, forget/delete a layout and/or assign a saved layout as the default for the page. Once changes are made to the layout, such as columns are added or removed, the user can click the Save Layout icon and save the changes to the column layout. The visibility of the Filter Row is also saved with a saved layout. The new layout can also be set as the default. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific). Default layouts can be removed by clicking the 'Set as Default' button again when the current default layout is selected. Please note that existing saved grid layouts will display the Filter Row as hidden by default. |
| Fields | Description |
| Checkbox | Used to select one or more records. |
| Account # | A text box to enter the Account Number assigned to this Checkbook (Bank Account). This defaults to blank and is only required if 'Enable ACH' is set to "Yes". If it is configured, it must be <= 100 characters. This field is always editable. In most cases, this field will be unique but it is not required to be to allow companies that want to separate bank transactions in NorthScope but not at their bank. Database Field: ERPx_MFCheckbook.AccountNumber |
| Bank | A text box to enter the Institution Name where this account is held. This defaults to blank and is only required if 'Enable ACH' is set to "Yes". If it is configured, it must be <= 100 characters. This field does not need to be unique as companies often have more than one account held at the same institution. This field is always editable. Database Field: ERPx_MFCheckbook.BankID |
| Cash Account | A single-select load on demand lookup to assign the GL Account that this checkbook reconciles to. This defaults to blank and is always required. If not assigned, the message "Cash Account is required." will be displayed on Save. This field is always enabled and editable. This lookup contains a blank value, the current assigned value, and a list of all the 'Active' GL Accounts where the 'Control Account Type' = "Checkbook".
Database Field: ERPx_MFCheckbook.CashAccountSK |
| Checkbook | The unique identifier of the Checkbook record. This default to blank but is required for all records, must be unique and must be <= 25 characters. If not assigned, the message "Checkbook is required." will be displayed on Save. This field is not editable after the initial Save. Database Field: ERPx_MFCheckbook.CheckbookID |
| Checkbook Balance | A text box to display the sum of all Checkbook Transactions for the Checkbook. This value only includes Posted transactions and it sums the Cleared Amount from reconciliation if one exists, otherwise it sums the Checkbook Transaction Amount. This is a looked up a value that is not stored in a database field. |
| Checkbook Description | The name associated with the Checkbook record. This is required for all records, does not need to be unique, and must be <= 50 characters. If not assigned, the message "Checkbook Description is required." will be displayed on Save. This field is always editable. Database Field: ERPx_MFCheckbook.CheckbookDescription |
| Currency | A single-select standard lookup to assign the Currency the bank funds are stored in. This defaults to the Home Currency and is required. If not assigned, the message "Currency is required." will be displayed on Save. This field is not editable after the initial Save. This lookup contains a blank value, the current assigned value, and a list of all the 'Active' Currencies that the company is open to. Database Field: ERPx_MFCheckbook.CurrencySK |
| Enable ACH | A Yes/No lookup to identify whether or not the Checkbook supports creating ACH Payments within NorthScope. This defaults to "No" but can be changed at anytime. If this is set to Yes, the following fields are required: Account #, Bank, Name on Account, Next ACH #, and Routing #. A value of "Yes" means that the Checkbook supports creating ACH Payments within NorthScope. A value of "No" means that the Checkbook does not support creating ACH Payments within NorthScope even if you can do them manually. Database Field: ERPx_MFCheckbook.EnableACH |
| Inactive | A Yes/No field used to identify if the Checkbook Inactive. If set to 'Yes' then the Checkbook is "Inactive" and will not be included in look-ups for transactions or other master files. If set to 'No' then the Checkbook is "Active" and can be freely used. 'No' values display as blank in the grid. This is always editable. Database Field: ERPx_MFCheckbook.IsInactive |
| Last Reconciled | A text box to display the Reconciled Date of the last posted Reconciliation for the Checkbook. Database Field: ERPx_MFCheckbookReconciliation.BankBalanceDate |
| Last Reconciled Balance | A text box to display the Reconciled Balance of the last posted Reconciliation for the Checkbook. Database Field: ERPx_MFCheckbookReconciliation.Amount |
| Name on Account | A text box to enter the Bank Account Name for the Checkbook (i.e. Checking) where this account is held. This defaults to blank and is only required if 'Enable ACH' is set to "Yes". If it is configured, it must be <= 100 characters. This field does not need to be unique and is always editable. Database Field: ERPx_MFCheckbook.AccountName |
| Next ACH # | A text box to assign the next, system assigned, ACH Payment #. This defaults to ACH1000, is always required, and must be <= 12 characters. This field can be alpha-numeric but it must end with numeric characters (ACH1000, 001ACH1000 is allowed but 1000ACH is not) else the message "Next ACH# is required and must end with a number." will be displayed on Save. This field is always editable. This value auto-increments by 1 for each transaction record created. Database Field: ERPx_MFCheckbook.NextACHNumber |
| Next Check # | A text box to assign the next physical check #. This defaults to 1000, is always required, and must be <= 20 characters. This field can be alpha-numeric but it must end with numeric characters (CK1000 is allowed but 1000CK is not) else the message "Next Check # is required and must end with a number." will be displayed on Save. This field is always editable and should match the number pre-printed on your next blank check. This value auto-increments by 1 for each transaction record created. Database Field: ERPx_MFCheckbook.NextCheckNumber |
| Next Draft # | A text box to assign the next, system assigned, Draft Payment #. This defaults to DFT1000, is always required, and must be <= 12 characters. This field can be alpha-numeric but it must end with numeric characters (DFT1000, 001DFT1000 is allowed but 1000DFT is not) Next Draft # is required and must end with a number." will be displayed on Save. This field is always editable. This value auto-increments by 1 for each transaction record created. Database Field: ERPx_MFCheckbook.NextDraftNumber |
| Next Wire # | A text box to assign the next, system assigned, Wire Payment #. This defaults to WT1000, is always required, and must be <= 12 characters. This field can be alpha-numeric but it must end with numeric characters (WT1000, 001WT1000 is allowed but 1000WT is not) else the message "Next Wire # is required and must end with a number." will be displayed on Save. This field is always editable. This value auto-increments by 1 for each transaction record created. Database Field: ERPx_MFCheckbook.NextWireNumber |
| Routing # | A text box to enter the routing number for the Checkbook (Bank Account). This defaults to blank and is not required. If it is configured, it must be <= 100 characters and should be a valid Routing # to process ACH payments. This field is always editable. Database Field: ERPx_MFCheckbook.RoutingNumber |
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