Checkbook Transactions List View
The purpose of the Checkbook Transactions List View is to show open transactions and create new transactions that update the Checkbook Balance (bank account balance). All checkbook transactions for Adjustments, Deposits, Manual Payments and Transfers that are in a Status of 'New' or 'Approved' are included. From here, users can add new transactions or delete unposted transactions. When transactions are posted from this list view, the checkbook balances are updated. Each of these transactions has the potential to make a journal entry when posted.
Software Version: 2023.12.19 and newer
Page Header
| Toolbar Icons | Description |
|---|---|
| Column Filter Show/Hide |  Toggles between displaying and hiding a filter row in the grid under the column headers. The filter row will be displayed by default if the Quick Column Filter is also implemented in the page. When enabled, this will allow users to type in text to filter by a specific column. |
| Delete |  Deletes the selected record(s). When clicked, users will be prompted with: "Are you sure you want to delete the selected records?". Click "OK" to confirm, or "Cancel" to return without deleting. Note: If a record is not selected prior to clicking the button, the message “Please select a row to delete.” will be displayed. WARNING: Records cannot be recovered once they are deleted! |
| Edit |  Opens the selected record for editing. If a record is not selected, the message "Please select a row to edit." will be displayed. |
| Excel |  Exports the contents of the grid to an Excel file that will automatically download. The contents that export are those that are visible to the user. Therefore, if the user has filtered the view, or excluded columns, only the contents in the grid will be exported. |
| Favorites |   Clicking on the star icon when it is an outline, adds the page to the 'My Shortcuts' tab and fills in the star. Clicking on the star icon when it is filled in (solid color), removes the page from the 'My Shortcuts' tab and returns the icon to an outline.
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| Group By Show/Hide |  Toggles between displaying and hiding a row in the grid above the column headers to enable grouping by one or more column(s). Once displayed, users may drag and drop column headers to group by a specific column. Once the grid is grouped by a column(s), a subtotal footer row will display in the grouping for columns that have a page footer total. |
| Help | Opens the online WIKI help page for the current page.
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| Mass Update |
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| New |
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 Opens the Print dialog window, where transaction and/or analysis reports can be downloaded, printed and/or emailed. When clicked, all the Reports that launch from the Print Dialog that are assigned to this page, and that the user has rights to (if Report Data Access is enabled) are displayed. | |
| Quick Column Filter |  Used to filter across all columns in the grid. When the user types text into the Quick Column Filter text box, the grid's Filter Row will be automatically hidden. The text in the Quick Column Filter text box automatically replaces any existing Filter Row filters. The results of the data immediately refresh as you enter text. |
| Saved Layouts |  Displays the column layout lookup and related icons. This tool allows users to select a previously saved layout, create a new layout, save changes to a layout, forget/delete a layout and/or assign a saved layout as the default for the page. Once changes are made to the layout, such as columns are added or removed, the user can click the Save Layout icon and save the changes to the column layout. The visibility of the Filter Row is also saved with a saved layout. The new layout can also be set as the default. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific). Default layouts can be removed by clicking the 'Set as Default' button again when the current default layout is selected. Please note that existing saved grid layouts will display the Filter Row as hidden by default. |
| Fields | Description |
| Checkbox | Used to select one or more records for Mass Update or Delete. |
| Checkbook | A non-editable text box that shows the Checkbook assigned to the Transaction. This is required for all transactions. If missing, the message "Checkbook is required." will be displayed during the Mass Update Apply. Database Field: ERPx_MFCheckbookTransaction.CheckbookSK |
| Checkbook Amount | A text box to show the amount of the transaction, in the checkbook's currency, displayed in the currency format. This defaults to 0.00 but cannot be approved or posted if it is 0.00. if so, the message "Amount cannot be 0.00." will be displayed during the Mass Update Apply. This field is only editable from the record view. This column has a grand total at the bottom. Database Field: ERPx_MFCheckbookTransaction.Amount |
| Checkbook Currency | The Currency ID of the Checkbook. For Transfers, this will be the Currency assigned to the 'From Checkbook'. Database Field: ERPx_MFCheckbook.CurrencySK |
| Checkbook Description | Shows the value in the 'Checkbook Description' of the Checkbook assigned to the transaction. This value is set in the Checkbook Master File. |
| Comment | A text box to show the comment from the transaction record view. This defaults to blank and is not required. Database Field: ERPx_MFCheckbookTransaction.Comment |
| Created | A non-editable text box to identify the Created Date & Time of the Transaction, formatted from the users 'Date Format' preference. This is a system assigned value and is never editable by a user. Database Field: ERPx_MFCheckbookTransaction.CreatedDate |
| Created By | A non-editable text box to identify the name of the user that created the Transaction. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. Database Field: ERPx_MFCheckbookTransaction.CreatedBy |
| GL Date | Identifies the date the transaction posted (or will post) to the general ledger. Database Field: ERPx_MFCheckbookTransaction.GLDate |
| Home Currency Amount | A text box to show the amount of the transaction, in the 'Home Currency', displayed in the home currency format. This value must be calculated to approve or post. if not, the message "No currency exchange exists between [Checkbook Currency ID] and [Home Currency ID]." will be displayed during the Mass Update Apply. This column has a grand total at the bottom.
This is as calculated field that is not stored in the database. |
| Last Updated | A non-editable text box to identify the Last Updated Date & Time of the Transaction, formatted from the users 'Date Format' preference. This is a system assigned value and is never editable by a user. Database Field: ERPx_MFCheckbookTransaction.LastUpdated |
| Last Updated By | A non-editable text box to identify the name of the user that last updated the Transaction. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. Database Field: ERPx_MFCheckbookTransaction.LastUser |
| Reference | A text box to show the Reference from the transaction record view. This defaults to blank and is not required. If the Transaction is a Transfer, then this will be displayed as: (if exists FromReference) From: [From Reference] (if exists ToReference) To: [To Reference] and if both exist then separate with a " | ". Database Field: ERPx_MFCheckbookTransaction.Reference |
| Status | Identifies the Status of the transaction. Database Field: ERPx_MFCheckbookTransaction.TransactionStatusSK |
| Transaction | Identifies the unique Transaction ID for each transaction. Database Field: ERPx_MFCheckbookTransaction.TransactionID |
| Trans. Date | Identifies the date of the transaction. Database Field: ERPx_MFCheckbookTransaction.TransactionDate |
| Transaction Type | A text box to show the type of transaction. The options include:
Database Field: ERPx_MFModuleTransaction.ModuleTransactionSK WHERE ModuleSK = 1 /*System |
| Transfer to Checkbook | A text box to show the Checkbook assigned as the 'To Checkbook' on a Transfer Transaction. This is only applicable to 'Transfer' transactions. This is required for all Transfer transactions. If missing, the message "'To Checkbook' is required." will be displayed during the Mass Update Apply. Database Field: ERPx_MFModuleTransaction.CheckbookSK |
Users must log out and back in before the pages will be visible in the 'My Shortcuts' tab.
