Lot Balances Inquiry List View
The Lot Balances list view displays all inventory lots in NorthScope with their corresponding properties. Inventory lots are composed of the unique combination of Item, Site, Production Batch, Warehouse Lot and Owner.
This list view also contains columns for each Attribute that is set up for the 'Items' attribute type and the 'Production Batches' attribute type. Additionally, this list view also contains columns for each Lot Certification with a certification 'Type' of "Item & Site". Item attributes, Production Batch attributes and Lot Certifications are not automatically included in the default view. Because these attributes and lot certifications are user defined, they are not included in the help documentation.
Software Version: 2024.04.12 and newer
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Search
Search Options | Description |
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Auto Hide Filters | A non-required text box that defaults as checked and is used to determine if the Search Options should be hidden when the Inquiry runs or is refreshed.
Users can only change the default value of this setting with a custom search in the "Saved Searches" lookup. If you change the default setting but do not save it in a custom search, it will only remain this way while the page is opened. Refer to this FAQ for advanced search options. |
Auto Refresh on Open | A non-required text box that defaults as checked and is used to determine if the inquiry opens with or without data in the grid.
Users can only change the default value of this setting with a custom search in the "Saved Searches" lookup. Refer to this FAQ for advanced search options. |
Include | Used to specify the type of balances or items/lots to include. This is a multi-select standard lookup that is required to return results. It defaults to "Lots with Any Balance". The options available include:
This lookup contains the values in the IncludeInLotBalance Enumeration Class. |
Item | Used to select one or more Items. This is a multi-select standard lookup that is not required to return results. It defaults as blank. Item IDs are the unique identifier for Items. The lookup contains a list of all Items in the Items master file. |
Item Class | Used to select one or more Item Classes. This is a multi-select standard lookup that is not required to return results. It defaults as blank. Item Classes are used to identify default values that will be applied to new Inventory Items and to group Items together for reporting purposes. The lookup contains a list of all Item Classes. |
Lot Owner | Used to select one or more inventory Owners. This is a multi-select standard lookup that is not required to return results. It defaults as blank. Owners are used to identify who owns the inventory. Additional Owners are typically added for companies that do custom processing and need to keep that inventory separate from their own. Owner is one of the 5 components that make up a unique Inventory Lot and it is required on all Inventory Lots. The lookup contains a list of all Lot Owners. |
Saved Searches | Displays the saved searches lookup and related icons. This tool allows users to select previously saved search options, create a new set of search options, save changes to existing search options, forget/delete saved search options and/or assign a saved search option as the default for the page. Once changes are made to the search options, the user can click the Save Options icon and save the changes. Saving search options will also save the preferences for 'Auto Refresh on Open' and 'Auto Hide Filters'. The new search option can also be set as the default. Default searches can be removed by clicking the 'Set as Default' button again when the current default search is selected. Refer to this FAQ for advanced search options. |
Search | A non-required text box that defaults to blank and is used to search across multiple fields. When the page is 'Refreshed', the data returned will be limited by what was included in the Search box (in addition to any other Search Options). Refer to this FAQ for advanced search options. The Search field can be used to search across the following fields:
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Site | Used to select one or more Sites. This is a multi-select standard lookup that is not required to return results. It defaults as blank. Sites represent Plants, Warehouses, Distribution Centers, or virtual objects that are used to store and/or maintain perpetual inventory balances. The lookup contains a list of all active Sites. |
Page Detail
Toolbar Icons | Description |
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Column Filter Show/Hide | Toggles between displaying and hiding a filter row in the grid under the column headers. The filter row will be displayed by default if the Quick Column Filter is also implemented in the page. When enabled, this will allow users to type in text to filter by a specific column. |
Excel | Exports the contents of the grid to an Excel file that will automatically download. The contents that export are those that are visible to the user. Therefore, if the user has filtered the view, or excluded columns, only the contents in the grid will be exported. |
Favorites | Clicking on the star icon when it is an outline, adds the page to the 'My Shortcuts' tab and fills in the star. Clicking on the star icon when it is filled in (solid color), removes the page from the 'My Shortcuts' tab and returns the icon to an outline. Users must log out and back in before the pages will be visible in the 'My Shortcuts' tab. |
Group By Show/Hide | Toggles between displaying and hiding a row in the grid above the column headers to enable grouping by one or more column(s). Once displayed, users may drag and drop column headers to group by a specific column. Once the grid is grouped by a column(s), a subtotal footer row will display in the grouping for columns that have a page footer total. |
Help | Opens the online WIKI help page for the current page. |
Quick Column Filter | Used to filter across all columns in the grid. When the user types text into the Quick Column Filter text box, the grid's Filter Row will be automatically hidden. The text in the Quick Column Filter text box automatically replaces any existing Filter Row filters. The results of the data immediately refresh as you enter text. |
Refresh | Re-queries the contents of the grid/page based on the Search Options or the default values for grids that do not support Search Options. This ONLY re-queries the contents of columns that are currently visible, if you add a new column the contents will be empty until you click 'Refresh' again. |
Mass Update | Opens the mass update dialog, which allows to mass update the following properties:
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More Actions | Displays a drop down menu of related actions. The list of options includes:
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Saved Layouts | Displays the column layout lookup and related icons. This tool allows users to select a previously saved layout, create a new layout, save changes to a layout, forget/delete a layout and/or assign a saved layout as the default for the page. Once changes are made to the layout, such as columns are added or removed, the user can click the Save Layout icon and save the changes to the column layout. The visibility of the Filter Row is also saved with a saved layout. The new layout can also be set as the default. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific). Default layouts can be removed by clicking the 'Set as Default' button again when the current default layout is selected. Please note that existing saved grid layouts will display the Filter Row as hidden by default. |
Search Options | Toggles between displaying and hiding the Search Options portion of the page. |
Fields | Description |
Actual Cost | Displays the Actual Cost assigned to the item or lot. The Actual Cost reflects the cost that will post to the General Ledger for Items with a 'Costing Method' of "Active". For some items this may be set from a default or "standard" cost rate and for other items this may reflect that actual amount paid to purchase or incurred to produce the product. For each individual LotSK, this is calculated as the [Actual Base Cost Rate] + sum of all the [Actual Cost Layer Rates]. Database Field: ERPx_IMItem.CurrentCost |
Allocated (+) | Displays the allocated quantity to be added to the Available balance for an Inventory Lot or Item. This is a calculated field and not stored in the database. The Allocated (+) balance is the quantity, that has been allocated, on an open transaction containing incoming product. The Allocated (+) balance increases the Available balance. Unlike Committed (+) which represents "requested" balances, Allocated (+) represents "assigned" balances. For example, a Customer may order 15 Cases and only be shipped 10. The 10 Cases would signify what was actually shipped. The Allocated (+) balance is comprised of:
Note: each of the Inventory Transactions can be conditionally included/excluded from the Allocated balances based on the "Include open ### transactions in Available balances" Inventory Preference. If the preference are set to "Yes", they will be included in Allocated balances and used to update the Available balances, if they are set to "No", they will not be included in Allocated so they will not update Available balances. Additionally, for Production Order Outputs, these can be conditionally included/excluded from the Allocated balances based on the "First status to include Production Order Outputs in Available balances" Inventory Preference. If the transaction is set to a status equal to or greater than the Preference value, and is not in a status of Closed and not set to "Do Not Include", it will be included in Allocated balances and used to update the Available balances, otherwise if the status is set to a value less than the Preference value, it will not be included in Allocated so they will not update Available balances. |
Allocated (-) | Displays the allocated quantity to be subtracted from the Available balance for an Inventory Lot or Item. This is a calculated field and not stored in the database. The Allocated (-) balance is the quantity, that has been allocated, on an open transaction containing outgoing product. The Allocated (-) balance reduces the Available balance. Unlike Committed (-) which represents "requested" demand on product, Allocated (-) represents the quantity that has been "assigned" and has/will ship. For example, if a Customer orders 15 cases and only 10 are allocated, the Available balance will be reduced by 15 made up of Allocated (-) of 10 cases and Committed (-) of 5 cases. The Allocated (-) balance is comprised of:
Note: Each of the Inventory Transactions can be conditionally included/excluded from the Allocated balances based on the "Include open ### transactions in Available balances" Inventory Preference. If the preference are set to "Yes", they will be included in Allocated balances and used to update the Available balances, if they are set to "No", they will not be included in Allocated so they will not update Available balances. Additionally, for Production Order Inputs, these can be conditionally included/excluded from the Allocated balances based on the "First status to include Production Order Inputs in Available balances" Inventory Preference. If the transaction is set to a status equal to or greater than the Preference value, and is not in a status of Closed and not set to "Do Not Include", it will be included in Allocated balances and used to update the Available balances, otherwise if the status is set to a value less than the Preference value, it will not be included in Allocated so they will not update Available balances. |
Available | Displays the available balance of an item or Inventory Lot, stated in terms of the Item's "Reporting UOM". If the Item' Reporting UOM is "Lbs" then this would represent the Available Lbs. If the Item' Reporting UOM is "Case" then this would represent the Available Cases. This can be edited when units or weight for an item on an inventory transaction has been entered or units or weight for an item on a sales order has been committed or allocated. This is a calculated field and not stored in the database. The Available balance is calculated as: [On Hand] - [On Hold (-)] + [Committed (+)] - [Committed (-)] + [Allocated (+)]- [Allocated (-)] - [Quoted (-)] Note: Each of the Inventory Transactions and Sales Quote transactions can be conditionally included/excluded from the Available balances based on the "Include open ### transactions in Available balances" Inventory Preference. If the preference is set to "Yes", Inventory Transactions will be included in Committed and Allocated balances, and Quotes will be included in the Quoted balances and used to update the Available balances. If they are set to "No", they will not be included in Committed, Allocated and Quoted balances, so they will not update Available balances. Additionally, for Production Order Outputs/Inputs and unreceived Purchase Order quantities, these can be conditionally included/excluded from the Available balances based on the "First status to include ##### in Available balances" Inventory Preferences. If the transaction is set to a status equal to or greater than the Preference value, and is not in a status of Closed and not set to "Do Not Include", they will be used to update the Available balances, otherwise if the status is set to a value less than the Preference value, they will not be used to update Available balances. |
Batch Comment | Displays the batch comment assigned to the corresponding Production Batch. This field defaults as blank. This can be edited from the 'Batch Comment' field on the Properties tab of the Production Batch record view. Database Field: ERPx_IMProductionLot.LotComment |
Batch Date | Displays the date the Production Batch was produced, formatted from the users 'Date Format' preference. This is the date used to age the product. This defaults to the date the batch was created. This can be edited from the 'Batch Date' field on the Properties tab of the Production Batch record view. Database Field: ERPx_IMProductionLot.DateProduced |
Batch Site ID | Identifies the Site where the Production Batch was born, created, or initially received. This value defaults from the 'Site' selected on the Inventory transaction that created the Production Batch. This can be edited from the 'Production Batch Site' field on the Properties tab of the Production Batch record view. Database Field: ERPx_IMProductionLot.ManufactureSiteSK |
Closed By | Identifies the name of user that closed the Lot. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. Database Field: ERPx_IMLotBalance.ClosedBy |
Closed Date | Identifies the date that lot was closed, formatted from the users 'Date Format' preference. This is a system assigned value and is never editable by a user. Database Field: ERPx_IMLotBalance.ClosedDateTime |
Committed (+) | Displays the requested quantity to be added to the Available balance for an Inventory Lot or Item. This is a calculated field and not stored in the database. The Committed (+) balance is the ordered (requested) quantity, that has not yet been allocated, on an open transaction containing incoming product. The Committed (+) balance increases the Available balance. The Committed (+) balance is comprised of:
Note: Each of the Inventory Transactions can be conditionally included/excluded from the Committed balances based on the "Include open ### transactions in Available balances" Inventory Preference. If the preference are set to "Yes", they will be included in Committed balances and used to update the Available balances, if they are set to "No", they will not be included in Committed so they will not update Available balances. Additionally, for Production Order Outputs and unreceived Purchase Order quantities, these can be conditionally included/excluded from the Committed balances based on the "First status to include ##### in Available balances" Inventory Preferences. If the transaction is set to a status equal to or greater than the Preference value, and is not in a status of Closed and not set to "Do Not Include", they will be included in Committed balances and used to update the Available balances, otherwise if the status is set to a value less than the Preference value, they will not be included in Committed so they will not update Available balances. |
Committed (-) | Displays the requested quantity to be subtracted from the Available balance for an Inventory Lot or Item. This is a calculated field and not stored in the database. The Committed (-) balance is the ordered (requested) quantity, that has not yet been allocated, on an open transaction containing outgoing product. The Committed (-) balance reduces the Available balance. The Committed (-) balance is comprised of:
Note: Each Inventory Transaction can be conditionally included/excluded from the Committed balances based on the "Include open ### transactions in Available balances" Inventory Preference. If the preference are set to "Yes", they will be included in Committed balances and used to update the Available balances, if they are set to "No", they will not be included in Committed so they will not update Available balances. Additionally, for Production Order Inputs, these can be conditionally included/excluded from the Committed balances based on the "First status to include Production Order Inputs in Available balances" Inventory Preference. If the transaction is set to a status equal to or greater than the Preference value, and is not in a status of Closed and not set to "Do Not Include", it will be included in Committed balances and used to update the Available balances, otherwise if the status is set to a value less than the Preference value, it will not be included in Committed so they will not update Available balances. |
Cost UOM | Identifies the unit of measure the item's cost is stated in terms of. This is the value assigned in the "Cost UOM" property on the Item Record View. Database Field: ERPx_IMItem.CostUOMSK |
Costing Status | Identifies whether the Lot is Open or Closed for Cost changes. If a Lot is Closed for Costing, no cost changes can be made. This can be edited from the 'Costing Status' property on the Mass Update dialog. Database Fields: ERPx_IMLotBalance.LayerCostingStatusEN |
Country of Origin | Displays the name of the Country that the Production Batch originated in. The value is stored in the 'Country of Origin' Tab on the Production Batch Record View. If no 'Country of Origin' has been assigned, this will be blank, if there is only one 'Country of Origin' assigned to the Production Batch then the name of that country will be displayed. If there is more than one country assigned on the 'Country of Origin' Tab then this will indicate "Multiple". This field defaults as blank. This can be edited from the 'Country of Origin' tab of the Production Batch record view. |
Days Old | Displays the calculated age (in days) of the Production Batch. It is calculated as the (Current Date) - [Batch Date]. This can be edited by changing the 'Batch Date' field on the Properties tab of the Production Batch record view. This is not stored in the database. |
Days Until Expiration | Identifies the number of days before a Lot "expires". This is calculated using the 'Batch Expiration Date' on the Properties tab of the Production Batch Record View and subtracting the current date. This can be edited by changing the 'Batch Expiration Date' field on the Properties tab of the Production Batch record view. This is not stored in the database. If the Batch Expiration Date is:
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Expiration Date | Displays the "Batch Expiration Date" assigned to the Production Batch. This defaults by adding the value set on the Item's 'Expiration Days' to the 'Batch Date' assigned to the Production Batch. Database Field: ERPx_IMProductionLot.ExpirationDate |
Hold Code | Displays the name of the Hold Code placed on the lot. This defaults as blank and can be edited by setting the 'Hold Code' field on the Mass Update dialog box launched from the Lot Balances Inquiry list view. Hold Codes are used to prevent a process from being performed or a transaction from being posted. Database Field: ERPx_IMLotBalanceHold.HoldCodeSK where ERPx_IMLotBalance.LotSK = ERPx_IMLotBalanceHold.LotSK |
Is Lot Expired | Identifies if a Lot is expired.
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Item: Description | Identifies the Item, displayed as Item ID: Item Description. This comes from and can be edited from the 'Item Description' field on the Properties tab of the Item record view. Database Fields: ERPX_IMItem.ItemID, ERPX_IMItem.ItemDescription |
Lot Status | Displays whether the Inventory Lot is Open or Closed. Displays "Closed" if the Lot has been closed or blank if the Lot is open. When created, inventory lots default as open. This can be edited by setting the 'Lot Status' field on the Mass Update dialog box launched from the Lot Balances Inquiry list view. Database Field: ERPx_IMLotBalance.StatusSK |
Market Cost | Displays the Market Cost assigned to the item or lot. This is the Market base cost when the the Source is Base and Market layer cost when the source is Layer. The Market Cost reflects the estimated "market" value for the inventory. Market Costs are typically set by taking Actual costs and adding additional components such as delivered freight, brokerage/rebate amounts, and desired profit margin. For each individual LotSK, this is calculated as the [Market Base Cost Rate] + sum of all the [Market Cost Layer Rates]. Market Costs are typically maintained in companies where costs and/or margin needs to be shown/used in Sales Order based on the current market value of the item, not the Actual costs. Database Field: ERPx_IMItem.MarketCost |
On Hand | Displays the On Hand balance of an item or Inventory Lot, stated in terms of the Item's "Reporting UOM". If the Item' Reporting UOM is "Lbs" then this would represent the On Hand Lbs. If the Item' Reporting UOM is "Case" then this would represent the On Hand Cases. This can be edited when units or weight for an item on an inventory transaction has been Posted or units or weight for an allocated item on a sales order has been Posted. This is a calculated field and not stored in the database. The On Hand balance is intended to reflect the quantity of an Inventory Lot that is physically in the facility. On-Hand balances are maintained for all items with an 'Item Type' of "Sales Inventory" whether they are Lot Tracked or not. On Hand balances are updated when the 'Status' of Inventory and Sales transactions is changed to "Ready To Post". However, for companies that want unposted Sales Orders to updated the On Hand balances as soon as they are marked as Shipped, they can set the "Include Shipped & Approved Sales Orders in On Hand balances" Inventory Preference to "Yes". The On Hand balance is the starting point of the Available balance calculation. Note: For companies that want unposted Sales Orders to update the On Hand balances as soon as they are marked as Shipped, they can set the "Include Shipped & Approved Sales Orders in On Hand balances" Inventory Preference to "Yes". |
On Hold (-) | Displays the On Hold balance of an item or Inventory Lot, stated in terms of the Item's "Reporting UOM". If the Item' Reporting UOM is "Lbs" then this would represent the On Hold Lbs. If the Item' Reporting UOM is "Case" then this would represent the On Hold Cases. When a lot is placed On Hold, the On Hold balance is taken from the Available balance. The On Hold balance is increased by the entire lot's On Hand balance (not the item's On Hand balance). The On Hold balance is decreased when the lot is removed from on hold and the amount is added back to the Available balance. This is a calculated field and not stored in the database. The On Hold balance reflects the On Hand balance of an Inventory Lot with a Hold Code assigned, provided the 'On Hand' balance is > 0.00. For example, if the 'On Hand' balance of an Inventory Lot is 10.00 Lbs and the Lot is put on Hold, then the 'On Hold' balance will be 10 Lbs. If the 'On Hand' balance of an Inventory Lot is -30.00 Lbs and the Lot is put on Hold, then the 'On Hold' balance would be 0.00 Lbs (because the Lot balance was <= 0.00). On Hold balances are updated when a Hold Code is assigned or removed from an Inventory Lot. Hold Codes can be assigned to any Inventory Lot and the On Hold balances always reduce the Available balance. Inventory Lots that are On Hold cannot be allocated to a sales transaction, unless done so by a user that is assigned in the 'Can Override' property on the Hold Code, and they cannot be allocated to any inventory transaction. An Inventory Lot can only have a single Hold Code applied at any given time. |
Owner | Identifies the Lot Owner of the Inventory Lot. This comes from the 'Owner' field for a line item on the Items grid on an Inventory transaction. This is not editable after the transaction has been Saved. Owners are used to identify who owns the inventory. Additional Owners are typically added for companies that do custom processing and need to keep that inventory separate from their own. Owner is one of the 5 components that make up a unique Inventory Lot and it is required on all Inventory Lots. An Inventory Lot is the most granular level that item balances (quantities of Units and/or Weight) are stored within NorthScope. Inventory Lots are created for all Inventory Items assigned an Item Type of “Inventory', regardless of whether the Item is Lot Tracked (i.e., balances are maintained by Production Batch) or the Site containing the product is 'Warehouse Lot' tracked or not. An Inventory Lot is unique by combination of:
Database Field: ERPx_IMLotOwner.OwnerName |
Production Batch | Identifies the Production Batch ID of the Lot. This value defaults from the 'Production Batch' value specified on the Inventory transaction that created the Production Batch. This can be edited from the 'Production Batch' field on the Properties tab of the Production Batch record view. If the inventory lot is committed and the item is not lot tracked, this value will display as "Item Tracked". If the inventory lot is committed and the item is not tracked, this value will display as "Commitments". A Production Batch is the identifier that contains all the Traceability information (Production Batch Properties and Attributes) for Lot Tracked Items. This number stays attached to the product, even if it is transferred to another Site. Production Batch is one of the 5 components that make up a unique Inventory Lot and it is required when entering a transaction line for a Lot Tracked Item. This value will be blank and/or disabled for all non-Lot Tracked items on screens that include a Production Batch field. An Inventory Lot is the most granular level that item balances (quantities of Units and/or Weight) are stored within NorthScope. Inventory Lots are created for all Inventory Items assigned an Item Type of “Inventory', regardless of whether the Item is Lot Tracked (i.e., balances are maintained by Production Batch) or the Site containing the product is 'Warehouse Lot' tracked or not. An Inventory Lot is unique by combination of:
Database Field: ERPx_IMProductionLot.ProductionLotID |
Quoted (-) | Displays the allocate |