Deletes the transaction, batch, or master file record. When clicked, users will be prompted with: "Are you sure you want to delete this record?". Click "OK" to confirm, or "Cancel" to return without deleting. 

_{WARNING: Records cannot be recovered once they are deleted!}

 Displays a drop down menu of related actions. The list of options includes:

• Export Details: Opens the Export Details dialog. This toolbar icon is only enabled after the Transaction has been saved the first time and an ID has been assigned.
• Journal Details: Opens the Journal Details window showing the Journal Entry for this transaction. 

   Until the transaction Approved or Posted, this is a temporary journal entry so no Journal ID will be assigned. 

   A journal entry is only created when freight has been recorded. 

• Reprice: Updates the item prices according to the most recent price list prices if the 'Price List' property is selected and the 'Item Price' has not previously been set. This toolbar icon is enabled when the transaction status is New. 
• Shipment Details: Opens the Shipment Details dialog to allow for inputting freight costs and adding freight legs.

 Allows users to select the type of transaction or record they want to add. The drop-down displays all active Transfer type transaction classes configured in the system.

Identifies the 'Leg 1' Carrier associated with the transaction. This is a single-select standard lookup that is not required. It defaults as blank and is always editable while the transaction is in a Status of 'New'. 

Carriers represent entities that transport goods from one location to another. They can be actual freight companies (i.e. UPS or Fed Ex) and/or they can represent a delivery method (i.e. Our Truck, Customer Pickup, Transfer in Storage, or UPS-Air). They are used on Inventory transfers and sales order shipments. 

The lookup contains a list of all 'Active' Carriers.

Database Fields: ERPx_SOCarrier.CarrierName, ERPx_IMTransactionHeader.CarrierSK

Displays the Transaction ID of the source transaction the correction is being made from. This is a text box that defaults to the source transaction. This field is not visible unless the transaction is the result of a correction. It is only required on transactions that are being corrected. This field is auto populated by the system and is not editable.

Transaction numbers are system assigned IDs to differentiate unique transactions. Transaction ID's are unique by the unique combination of 'Transaction Type' + 'Transaction Class'.

Database Fields: ERPx_IMTransactionHeader.TransactionID, ERPx_IMTransactionHeader.CorrectedFromTransactionHeaderSK

Identifies the name of the Site (Warehouse) that the transaction, shipment, receipt, item, or lot is associated with. This is a single-select standard lookup that is required. If missing, the message "From Site is required." will be displayed on Save. This defaults as blank and is always editable while the transaction is in a Status of 'New'.

Sites represent Plants, Warehouses, Distribution Centers, or virtual objects that are used to store and/or maintain perpetual inventory balances.

The lookup contains a list of all the 'Active' Inventory Sites.

 On a transfer receipt transaction, this field is disabled.

Database Fields: ERPx_MFSite.SiteName, ERPx_IMTransactionHeader.SiteSK

Identifies the Reference entered for the transaction.  This is a text box that is not required. It defaults as blank. If entered, this field must be <= 100 characters. This field is always editable while the transaction is in a Status of 'New'. 

Database Field: ERPx_IMTransactionHeader.Reference

Identifies the name of the Site the items are being shipped via, or were shipped via. This is a single-select standard lookup that is not required. This defaults as blank and is always editable while the transaction is in a Status of 'New'. Selecting a value for the 'Ship Via' field and saving will display the 'Received On' field . For the first part of the transfer, the Ship Via site will act as the To Site and will have it's inventory increased until the transaction is posted. Once the transaction is posted and the second half of the transfer is created, the Ship Via site will act as the From Site and will have it's inventory decreased.

Sites represent Plants, Warehouses, Distribution Centers, or virtual objects that are used to store and/or maintain perpetual inventory balances.

The lookup contains a list of all 'Active' Inventory Sites where the 'In Transit' property is set to "Yes".

On a transfer receipt transaction, this field is always disabled.

Database Fields: ERPx_MFSite.SiteName, ERPx_IMTransactionHeader.ViaSiteSK

Status is used to identify where a transaction, Purchase Order, Price List, BOM, or Master File record is in its life cycle. Records start in a Status of 'New' and progress sequentially through additional statuses until they are 'Posted' or 'Closed'. The list of potential Statuses changes depending on the transaction type.  The Statuses that apply to transactions in this List View include:

New: This is the default Status for all new Transactions. While in the Status of 'New' transactions are considered open and all editable fields are open for edit, no posting or approval validations are performed, GL Dates are not assigned, and journal entries are not created. If the transaction was moved back from Approved to New, the GL Date will be assigned and a Journal Entry will exist.  

Approved: Performs all the data validations required to post the transaction and applies to all Transactions. While in the Status of 'Approved' transactions are considered open but have limited fields open for edit. If one or more validations fail, messages are provided indicating what needs to be corrected. If all the validations pass, then all the fields are disabled except for the Status lookup (and any fields that are always editable), journal entries are created/updated, journal ID's are assigned to the journal entry, and blank 'GL Dates' are assigned.

Ready to Post: Runs the Approval validations and applies to all transactions. While in the Status of 'Ready to Post' transactions are considered closed and all the fields are disabled with the exception of a few fields that are always editable. If one or more validations fail, messages are provided indicating what needs to be corrected. If all the validations pass, then all the fields are disabled with the exception any fields that are always editable and updates the Transaction Status to "Posted".

Database Fields: ERPx_IMTransactionStatus.TransactionStatusName, ERPx_IMTransactionHeader.TransactionStatusSK

Identifies the name of the Site (Warehouse) that the transaction, shipment, receipt, item, or lot is associated with. This is a single-select standard lookup that is required. If missing, the message "To Site is required." will be displayed on Save. This defaults as blank and is always editable while the transaction is in a Status of 'New'.

Sites represent Plants, Warehouses, Distribution Centers, or virtual objects that are used to store and/or maintain perpetual inventory balances.

The lookup contains a list of all the 'Active' Inventory Sites.

Database Fields: ERPx_MFSite.SiteName, ERPx_IMTransactionHeader.ToSiteSK

Identifies the date the transaction posted (or will post) to the general ledger.  This is a date picker that is required. It defaults to blank on New and from the 'Transferred On' field on the 'Home' tab when the record is saved as Approved or greater if no value exists. It is always editable while the transaction is in a Status of 'New'. This field must be on or after the 'Transferred On' field on the 'Home' tab of the Transfer Record View. Else, the message "The GL date must occur on or after the Transferred On Date" will be displayed on Save. Additionally, if the GL Date is not within an open Fiscal Period for Inventory, the message "The Fiscal Period is not open. The GL Date must be in a Fiscal Period that is open for Inventory." will be displayed on Save for statuses of 'Approved' or greater.

Database Field: ERPx_IMTransactionHeader.GLDate

Identifies whether inventory lots can be auto-created if they do not already exist. This is a single-select load on demand lookup that is required. It defaults from the 'Auto-Create New Lots' property in the 'Properties' tab of the associated Transaction Class Record View. This field is always editable while the transaction is in a Status of 'New'. If set to "Not Allowed" and the transaction would result in the creation of a new inventory lot, the message "Lots would be created when Auto-Create Lots is Not Allowed" will be displayed on Save.

This lookup contains the values in the IMAutoCreateNewLots Enumeration Class.

Database Field: ERPx_IMTransactionHeader.AutoCreateLotsEN

Identifies the name of the user that created the record. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. This is a non-editable text box that is required.

Database Field: ERPx_IMTransactionHeader.CreatedBy

A non editable text box that shows the name of the Attribute. Attributes are user-definable fields that are used on master files and transactions and are editable from the Attributes List View. The Attribute will only be displayed if the Applies property on the Assign Attribute Rules by page is set to either "Yes - Required" or "Yes - Not Required". Attributes set to "No" will not be displayed. The Attributes displayed here are setup and assigned in the Attributes section of the Company module (Company → Setup → Attributes → Inventory). 

A non-editable text box that shows whether the Attribute Value is required or not. If the Attribute Value is required, it will display "Yes". If it is optional, it will display as blank. This value is only editable from the 'Assign Attribute Rules' page (Company → Setup → Attributes → Inventory → Transactions hyperlink → Inventory - Transfer). 

Identifies the value assigned to the corresponding attribute.

Because Attributes are configurable as either Text, List, Date, or Date/Time the data entry is either a text box, lookup, or date picker. The value defaults to blank and is only required if the Attribute's 'Applies' property is set to "Yes - Required" in the Assign Attribute Rules page. Attribute Values for Master Flies are always editable. Attribute Values for transactions are always editable for unposted transactions.

Opens the mass update dialog, which allows to mass update the following properties: 

•  Transaction
  • To Warehouse Lot and Warehouse Lot - This may only be updated if the Site is warehouse lot tracked and if the Status of the transaction is 'New'. Else the message "Warehouse Lot may only be updated for transactions in the status of New." will be displayed on Save.
• Production Batch Properties
  • Batch Class, Batch Date, Expiration Date, Production Batch Site and Status
• Production Batch Attributes
  • Each Batch Attribute will be available
• Production Batch Certifications
  • Each applicable certification will be available

This toolbar icon is always enabled.

  Opens the Notes dialog, filtered for the appropriate Note Type(s). From here, users can add, review, or edit Notes associated with the record. This icon is always enabled. 

Identifies the Item, displayed as Item ID: Item Description.  This is a text box that is required. It defaults as blank and is not editable once the line item has been saved to the transaction.

When the 'Add Item' icon is clicked, users may enter all or part of an Item ID or Description and hit the Enter key on the keyboard. If a complete Item ID was entered, the line item will be saved, if not, the Item Lookup dialog box will open with a list of items containing the data entered. From the 'Item Lookup' dialog box, users may check the checkbox next to one or multiple item(s) to add to the transaction using the Save & Close button.

Item IDs are the unique identifier for Items. 

The lookup contains a list of all active Inventory type Items in the Item Master File.

 Selecting an Item will default the 'Inventory Unit UOM' and 'Inventory Weight UOM' properties specified on the Item Record View.

Database Fields: ERPx_IMItem.ItemID, ERPx_IMItem.ItemDescription, ERPx_IMTransactionDetail.ItemSK

Identifies whether or not item balances are maintained for "Production Batches". This is a non-editable text box that is not required. This value defaults from the 'Lot Tracked' field in the 'Properties' tab of the Item Record View. It displays as "Yes" if the line item is a lot tracked item. It displays as blank if the item is not a lot tracked item. This field is for informational use only and cannot be edited.   

Database Fields: ERPx_IMItem.TrackMethodEN, ERPx_IMTransactionDetail.ItemSK

Identifies the weight amount to be added or subtracted for the corresponding item in the inventory lot. This is a numeric text box that is sometimes required. This field is required and editable only if the item is managed by Weight Only or Units or Weight. This field defaults to 0 and is editable while the transaction is in a Status of 'New'. This field can be both positive or negative. Once an item has been selected, this field will display with the number of decimals set for the 'Weight Decimals' property on the 'Properties' tab of the Item Record View. 

If this field is editable, the following will be enforced:

• For an item that is fixed weight and requires whole units:

  • When Weight is entered: the value will be rounded up to the nearest Weight that results in a whole Unit then the Units will automatically be calculated based on the Weight value.

• For an item that is fixed weight and does not require whole units:

  • When Weight is entered: the Units will automatically be calculated based on the Weight value. The Weight value does not have to result in an integer Units value. However, because the Units and Weight values round to two decimal places, if the rounded Units value produced by the weight value does not convert to equal the weight value, the weight value will automatically update to equal the converted value of the units since the item is a fixed weight item.

• For an item that is variable weight and requires whole units:

  • When Weight goes from empty to a value: the Units will automatically be calculated based on the Weight value and then be rounded to the next whole Unit. Weight will remain as the user entered Weight, per the Item's 'Weight Decimals'.
    

  • When Weight goes from one value to another: the Units will NOT be recalculated.

'Weight' and 'Weight UOM' fields will always display as the values entered by the user. However for consistency, weight that is saved using a UOM different than the 'Inventory Weight UOM' will be converted and subsequently stored in the default Inventory Weight UOM.

Database Field: ERPx_IMTransactionDetail.TransactionWeight

Identifies a the Lot Owner for a line item. This is a single-select standard lookup that is required. It defaults from the 'Default Owner' preference on the Inventory Preferences page. This field is editable until a line item has been saved.

Owners are used to identify who owns the inventory. Additional Owners are typically added for companies that do custom processing and need to keep that inventory separate from their own. Owner is one of the 5 components that make up a unique Inventory Lot and it is required on all Inventory Lots.

The lookup contains a list of all Lot Owners.

Database Fields: ERPx_IMLotOwner.OwnerName, ERPx_IMLotBalance.LotOwnerSK

Identifies the published "insured" price of the item, based on the Price List that is assigned to the transaction. This field is for informational use only and is never editable. This field defaults to 0 if there is no 'Price List' assigned to the 'Properties' tab or if the item is not found on the assigned price list. 

Price Lists are used to store a group of Items with pre-defined prices and effective dates.

Database Field: ERPx_IMTransactionDetail.PriceListPrice

Identifies the Production Batch ID of the Lot. This is a text box that is only required to save a line item on a transaction in 'Approved' or greater status if the item selected is Lot Tracked. It defaults as blank and is only editable if the selected item is Lot Tracked and the transaction is in a Status of 'New'. Once saved, this field will be disabled. This field must be <= 50 characters.

A Production Batch is the identifier that contains all the Traceability information (Production Batch Properties and Attributes) for Lot Tracked Items. This number stays attached to the product, even if it is transferred to another Site. Production Batch is one of the 5 components that make up a unique Inventory Lot and it is required when entering a transaction line for a Lot Tracked Item. This value will be blank and/or disabled for all non-Lot Tracked items on screens that include a Production Batch field.

Database Fields: ERPx_IMProductionLot.ProductionLotID, ERPx_IMTransactionDetail.ItemSK

Identifies the Lot Owner to which the corresponding item is being transferred to. This is a single-select standard lookup that is required. It defaults from the 'Default Owner' preference on the Inventory Preferences page. This field is editable while the transaction is in a Status of 'New'.

Owners are used to identify who owns the inventory. Additional Owners are typically added for companies that do custom processing and need to keep that inventory separate from their own. Owner is one of the 5 components that make up a unique Inventory Lot and it is required on all Inventory Lots.

The lookup contains a list of all Lot Owners.

Database Fields: ERPx_IMLotOwner.OwnerName, ERPx_IMLotBalance.LotOwnerSK

Identifies the Warehouse Lot to which the selected item or inventory lot is being transferred to. This is a single-select standard lookup that is sometimes required to save a line item on transactions with a Status of 'Approved' or greater. It is required when:

• On a one-part transfer, if the 'To Site', identified on the transaction header, is a warehouse lot tracked Site
• On a two-part transfer, if the 'Ship Via Site', identified on the transaction header, is a warehouse lot tracked Site
• On a Transfer Receipt, if the 'To Site', identified on the transaction header, is a warehouse lot tracked Site

and is disabled when these conditions are not true. If required and blank, the message "To Warehouse Lot is required for Warehouse Lot Tracked sites when Approving or Posting." will be displayed on Save of Statuses of 'Approved' or greater. 

If the 'To Site' field (one part transfer) or the 'Ship Via' field (two part transfer) is warehouse lot tracked, then the 'Auto Generate Warehouse Lots on Transfer Receipts' property on the Site Record View will determine whether the 'To Warehouse Lot' field is defaulted. The 'Auto Generate Warehouse Lots By' property on the Site Record View will determine the default value of the 'To Warehouse Lot' field when the transaction is saved

If enabled, this field is editable via the Item Grid - Mass Update Dialog while the transaction is in a Status of 'New'. This field must be <= 50 characters.

The transaction will validate the Warehouse Lot based on the following:

• If the selected Site is warehouse lot tracked and allows multiple items, the transaction will allow multiple items to be coded to the same warehouse lot and will create the warehouse lot with the default item selection of 'All Items Selected'.
• If the selected Site is warehouse lot tracked and allows multiple items and the warehouse lot ID entered for an item on the transaction already exists, the transaction will verify the warehouse lot is either set to 'All Items Selected' or the specific item is selected.
• If the selected Site is warehouse lot tracked and only allows single items, the transaction will restrict multiple items from being coded to the same warehouse lot and it will create the warehouse lot for the first item code on the transaction and will prompt an error for the next item trying to save to the same warehouse lot.
• If the selected Site is warehouse lot tracked and only allows single item and the warehouse lot ID entered for an item on the transaction already exists, the transaction will verify the warehouse lot is set to the specific item that is selected.
• If the selected site is not warehouse lot tracked, no warehouse lots can be entered.

A Warehouse Lot (aka Storage Lot) is used by 3rd party distribution sites to identify a unique quantity of product they are storing. Unlike a Production Batch number that never changes, Warehouse Lots will change as product is transferred to other Sites and/or transferred into exiting Warehouse Lots within the same Site. The 'Warehouse Lot' is one of the 5 components that make up a unique Inventory Lot and it is required when entering a transaction line on a transaction for a Warehouse Lot Tracked Site. This value will be blank and/or disabled for all non-Warehouse Lot Tracked Sites on screens that include a Warehouse Lot field.

Updating this field on the transfer receipt transaction will result in the reallocation of items to the updated Warehouse Lot when the transaction is saved.

Database Fields: ERPx_IMWarehouseLot.WarehouseLotID, ERPx_IMLotBalance.WarehouseLotSK

Identifies the number of units to be added or subtracted for the corresponding item in the inventory lot.This is a numeric text box that is sometimes required. This field is required and editable only if the item is managed by Units Only or Units or Weight. This field defaults to 0 and is always editable while the transaction is in a Status of 'New'. This field can be both positive or negative. This field will display the number of decimals set for the selected item on the 'Unit Decimals' property on the 'Properties' tab of the Item Record View. 

If this field is editable, the following will be enforced:

• For an item that is fixed weight and requires whole units:

  • When Units are entered: the value will be rounded up to the nearest integer then the Weight will automatically be calculated based on the Units integer value.

• For an item that is fixed weight and does not require whole units:

  • When Units are entered: the Weight will automatically be calculated based on the Units value. The Units value does not have to be an integer.

• For an item that is variable weight and requires whole units:

  • When Units go from empty to a value: the value will be rounded up to the nearest integer then the Weight will automatically be calculated based on the Units integer value.

  • When Units go from one value to another: the value will be rounded up to the nearest integer but the Weight will NOT be recalculated.

'Units' and 'Unit UOM' fields will always display as the values entered by the user. However for consistency, Units that are saved using a UOM that is different than the 'Inventory Unit UOM' will be converted and subsequently stored in the default Inventory Unit UOM.

Database Field: ERPx_IMTransactionDetail.TransactionUnits

Identifies the unit of measure that the units are stored in (Box, Bag, Case, Each, Tote, etc.) for a line item or on the transaction. This is a single-select standard lookup that is required to save a line item on transactions with a Status of 'Approved' or greater. This field will be disabled if the item is managed by Weight Only. If enabled, it will default from the 'Inventory Unit UOM' property on the 'Properties' tab of the Item Record View for the selected Item. If enabled, this field will be editable while the transaction is in a Status of 'New'.

A UOM is a quantity used as a standard of measurement. It identifies how much makes up "1" of the measurement. Examples include Bag, Box, Each, Kg, Lb, ext.

This lookup contains all 'Active' Unit UOMs on the selected Item's UOM Schedule.

Database Fields: ERPx_IMUOM.UOMName, ERPX_IMItem.UOMScheduleSK, ERPx_IMTransactionDetail.TransactionUnitsUOMSK

Identifies the Warehouse Lot to which the selected item or inventory lot belongs. This is a single-select standard lookup that is sometimes required to save a line item on transactions with a Status of 'Approved' or greater. It is required when the 'Site', identified on the transaction header, is a warehouse lot tracked Site and is disabled when it is not. If required and blank, the message "Warehouse Lot is required for Warehouse Lot Tracked sites when Approving or Posting." will be displayed on Save of Statuses of 'Approved' or greater. This field defaults as blank and will be disabled if the 'Site' field on the transaction is not warehouse lot tracked. If enabled, this field is editable via the Mass Update Dialog while the transaction is in a Status of 'New'. This field must be <= 50 characters.

The transaction will validate the Warehouse Lot based on the following:

• If the selected Site is warehouse lot tracked and allows multiple items, the transaction will allow multiple items to be coded to the same warehouse lot and will create the warehouse lot with the default item selection of 'All Items Selected'.
• If the selected Site is warehouse lot tracked and allows multiple items and the warehouse lot ID entered for an item on the transaction already exists, the transaction will verify the warehouse lot is either set to 'All Items Selected' or the specific item is selected.
• If the selected Site is warehouse lot tracked and only allows single items, the transaction will restrict multiple items from being coded to the same warehouse lot and it will create the warehouse lot for the first item code on the transaction and will prompt an error for the next item trying to save to the same warehouse lot.
• If the selected Site is warehouse lot tracked and only allows single item and the warehouse lot ID entered for an item on the transaction already exists, the transaction will verify the warehouse lot is set to the specific item that is selected.
• If the selected site is not warehouse lot tracked, no warehouse lots can be entered.

A Warehouse Lot (aka Storage Lot) is used by 3rd party distribution sites to identify a unique quantity of product they are storing. Unlike a Production Batch number that never changes, Warehouse Lots will change as product is transferred to other Sites and/or transferred into exiting Warehouse Lots within the same Site. The 'Warehouse Lot' is one of the 5 components that make up a unique Inventory Lot and it is required when entering a transaction line on a transaction for a Warehouse Lot Tracked Site. This value will be blank and/or disabled for all non-Warehouse Lot Tracked Sites on screens that include a Warehouse Lot field.

Database Fields: ERPx_IMWarehouseLot.WarehouseLotID, ERPx_IMLotBalance.WarehouseLotSK

Identifies the unit of measure that the weight is stored in (Lbs, Kg, Oz, Ton, etc.) for a line item or on the transaction. This is a single-select standard lookup that is required to save a line item on transactions with a Status of 'Approved' or greater. This field will be disabled if the item is managed by Units Only. If enabled, it will default from the 'Inventory Weight UOM' property on the 'Properties' tab of the Item Record View for the selected Item. If enabled, this field will be editable while the transaction is in a Status of 'New'.

A UOM is a quantity used as a standard of measurement. It identifies how much makes up "1" of the measurement. Examples include Bag, Box, Each, Kg, Lb, ext.

This lookup contains all 'Active' Weight UOMs on the selected Item's UOM Schedule.

Database Fields: ERPx_IMUOM.UOMName, ERPX_IMItem.UOMScheduleSK, ERPx_IMTransactionDetail.TransactionWeightUOMSK