GL Account Balances By Period Inquiry
The purpose of the GL Account Balance by Period inquiry is to show account balances for each fiscal period. From this page, users may drill down and view the Journal Line History Inquiry for a single period. This inquiry can be accessed from either the Inquiries page or from the GL Account Balances List View.
Software Version: 2023.04.28 and newer
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Filter Items | Description |
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Account Class | Used to select one or more GL Account Classes. This is a multi-select standard lookup that is not required to return results. It defaults as blank. GL Account Classes are used to classify one or more GL Accounts into a group with other similar behaving accounts and for organizing financial reports. For example, you may have several revenue accounts that are all classified as "Sales" Accounts. The lookup contains a list of all GL Account Classes. |
Auto Hide Filters |
Users can only change the default value of this setting with a custom search in the "Saved Searches" lookup. If you change the default setting but do not save it in a custom search, it will only remain this way while the page is opened. Refer to this FAQ for advanced search options. A non-required text box that defaults as checked and is used to determine if the Search Options should be hidden when the Inquiry runs or is refreshed. |
Auto Refresh on Open |
Users can only change the default value of this setting with a custom search in the "Saved Searches" lookup. Refer to this FAQ for advanced search options. A non-required text box that defaults as checked and is used to determine if the inquiry opens with or without data in the grid. |
Category | Used to select one or more GL Account Class Categories. This is a multi-select standard lookup that is not required to return results. It defaults as blank. The General Ledger Account Category identifies which major section the GL Account belongs to on the Financial Statements. Account Categories can be assigned as follows: Balance Sheet Accounts:
Income Statement Accounts:
This lookup contains the values in the GLAccountClassCategory Enumeration Class.
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Control Account Type | Used to select one or more GL Account Control Types. This is a multi-select standard lookup that is not required to return results. It defaults as blank. A Control Account is a general ledger account containing only summary amounts. The details for control accounts are stored in a separate but related subsidiary ledger. The subsidiary ledger allows for tracking transactions within the control account in more detail. Individual transactions are posted both to the control account and the corresponding subsidiary ledger, and the totals for both are compared when preparing a trial balance to ensure accuracy. Control Accounts keep the general ledger free of details, while still maintaining correct balance for preparing the company's financial statements. The most common examples of Control Accounts include Accounts Receivable and Accounts Payable. The List of Control Account Types include:
This lookup contains the values in the GLControlAcctType Enumeration Class. |
Fiscal Period | Used to select one or more Fiscal Periods, as configured in the Fiscal Periods master file. This is a multi-select standard lookup that is not required to return results. It defaults as blank. Fiscal Periods represent budgetary or accounting periods that fall within Fiscal Years. These often match the calendar where there are 12 periods, matching the calendar months. In organization where the fiscal year does not match the calendar year, Fiscal Periods may or may not match the number of days in a calendar month. Every transaction that posts to the general ledger contains a 'GL Date' and that date identifies both the Fiscal Year and Fiscal Period the transaction was posted to the general ledger in. The lookup contains a list of all Fiscal Periods. |
Fiscal Year | Used to select one or more Fiscal Years. This is a multi-select standard lookup that is not required to return results. It defaults as the current year. A Fiscal Year is a one-year period that companies use for financial reporting and budgeting. A Fiscal Year is most commonly used for accounting purposes to prepare financial statements. Fiscal Years often start on January 1st and end on December 31st. However, not all Fiscal Years correspond with the calendar year. For example, a company may run their Fiscal Year from May 1st - April 30th. Once a Fiscal Year has been determined, it is unlikely to ever change outside of a company sale and/or merger. The lookup contains a list of all Fiscal Years. |
GL Account | Used to select one or more GL Accounts. This is a multi-select standard lookup that is not required to return results. If the inquiry is opened from the Inquiries page, it defaults as blank. If the inquiry is opened from the GL Account Balances List View, it defaults with the selected GL Account(s). A GL Account Description is the name given to a GL Account ID. The lookup contains a list of all GL Accounts. |
Posting Type | Used to select one or more Posting Types. This is a multi-select standard lookup that is not required to return results. It defaults as blank. If blank, this parameter is not used but if filled in then the data is limited based on the selection. This lookup contains the values in the GLAccountPostingType Enumeration Class.
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Saved Searches | Refer to this FAQ for advanced search options. Displays the saved searches lookup and related icons. This tool allows users to select previously saved search options, create a new set of search options, save changes to existing search options, forget/delete saved search options and/or assign a saved search option as the default for the page. Once changes are made to the search options, the user can click the Save Options icon and save the changes. Saving search options will also save the preferences for 'Auto Refresh on Open' and 'Auto Hide Filters'. The new search option can also be set as the default. Default searches can be removed by clicking the 'Set as Default' button again when the current default search is selected. |