Overview

NorthScope allows voiding and correcting posted checkbook Adjustment transaction provided they have not been reconciled. If they are on a Checkbook Reconciliation, the Reconciliation must first be voided. 

Select the transaction.

1. Navigate to the transaction that is being voided.
   1. The transaction must be located from the 'Checkbook Transaction Inquiry' which can be opened from:
      1. Financial → Inquiries → Checkbook Transaction Inquiry
2. Find and select the Adjustment that needs to be voided (only one transaction can be voided at a time).
3. Click the 'More Actions' icon in the header toolbar and select "Void or Correct" (this opens the 'Void/Correct Transaction' page). 

The 'Void/Correct Transaction' page will open showing the Adjustment transaction that was selected.

• Page Header
  • Message: Text that identifies the effect that voiding and correcting this transaction will have.
  • Option: Used to select either Void or Void & Correct 
  • Effective Date: Identifies the date the void or correction will post to the general ledger.
    • If the source transaction was posted in an open Fiscal Period, this will default to the source transaction's Date. Otherwise, this will be blank. 
  • Transaction Type: Adjustment. Identifies the type of transaction being voided or corrected (non-editable).
  • Transaction: Identifies the transaction ID of the Adjustment being voided or corrected (non-editable).
  • Date: Identifies the GL Date of the Adjustment transaction being voided or corrected (non-editable).
• Reconciliation Details: If the transaction has been reconciled, details of the reconciliation will be displayed. 

Process the Void or Correction

• Select the 'Option'.
  1. Select "Void" to reverse the source transaction.
  2. Select "Void & Correct" to reverse the source transaction and put a new copy back in the Checkbook Transaction List View to be edited and re-posted.
• Edit the 'Effective Date' if necessary.
  1. This must be in Fiscal Period open to Financial.
• Click the 'Process' icon in the header toolbar to complete.

Voiding

The following events happen when an Adjustment is voided. 

1. A reversing Adjustment transaction is automatically created and posted to update the General Ledger.
   1. Status: 'Posted'
   2. GL Date: from the 'Effective Date' that was specified.
2. The original transaction remains unchanged. 
3. The net result is an offsetting Adjustment to both the Checkbook and General Ledger balance.

Correcting (Void & Correct)

The following events happen when an Adjustment is Corrected. 

1. All the steps outlined above for voiding. 
2. A clone of the source Adjustment transaction is placed in the Checkbook Transaction List View allowing for edit and re-posting.