Journal Details Record View
The Journal Details page show the details of journal entries that were created from one or more related transactions. The header grid shows one row for each applicable transaction journal entry (in most cases there will only be one record per transaction), and the detail grids are used to show the line items that make up the journal entry either in summary or in detail. This page is only used to view data, there is nothing that is edited from here.
This page is not used to view details from manual Journal Entries or journal entries that were imported.
Software Version: 2023.08.31 and newer
Page Header
The header grid shows one row for each applicable transaction journal entry. This is informational only and nothing in the grid is editable.
| Toolbar Icons | Description |
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| Grid Layout | Opens the Saved Grid Layout menu that allows the user to select another saved layout, create a new layout, save changes to a layout, or assign a saved layout as the default for the page. Once changes are made to a grid, such as columns are added or removed, the user can click the Saved Grid Layout icon and save the changes to the grid layout and name the new layout. The new layout can also be set as the default, instead of the System View. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific).
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| Help | Opens the online WIKI help page for the current page.
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| Re-Display | Re-queries the contents of the grid/page based on the Inquiry Criteria parameters or the default parameters for grids that do not support Inquiry Criteria.
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| Columns | Description |
| Display | A checkbox used to include/exclude the record from being included in the 'Journal Entry' and 'Journal Details' tabs below. This defaults to checked but can be unchecked/checked at any time. Selecting a row includes the details from the Journal Entry in the 'Journal Entry' and 'Journal Details' tabs. Unselecting a row removes the details from the tabs. |
| Exchange Rate | A non-editable textbox that Identifies the 'Exchange Rate' used to convert a transaction from a foreign currency to the 'Home Currency'. This will always display as 1.00000 when the source transaction was created in the 'Home Currency', otherwise it will come from the 'Rate' on the 'Exchange Table' used at the time the transaction was posted.
Database Field: ERPx_GLJournalHeader.ExchangeRate |
| Exchange Table | A non-editable textbox that Identifies the 'Exchange Table' used to convert the transaction to the 'Home Currency'. This will always display as "Self" when the source transaction was created in the 'Home Currency', otherwise it will display the Exchange Table ID that was used at the time the transaction was posted.
Database Field: ERPx_GLJournalHeader.ExchangeSK |
| Host Journal ID | A non-editable textbox that Identifies the Journal ID from a third-party system. This defaults as blank and is only set if NorthScope Journal Entries are imported into a third-party system. Database Field: ERPx_GLJournalHeader.HostJournalID |
| Journal Currency | A non-editable textbox that Identifies the 'Home Currency' that the source transaction was converted to. Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_GLJournalHeader.CurrencySK |
| Journal Date | Identifies the date the transaction posted (or will post) to the general ledger. Database Field: ERPx_GLJournalHeader.JournalDate |
| Journal ID | Identifies the unique Journal ID (transaction ID) for the journal entry. Database Field: ERPx_GLJournalHeader.JournalID |
| GL Period | Identifies the Fiscal Period based on the GL date on the source transaction or manual journal entry. This is a calculated field and not stored in the database. |
| GL Year | Identifies the Fiscal Year based on the GL date on the source transaction or manual journal entry. This is a calculated field and not stored in the database. |
| Integrates to Host GL | A Yes/No textbox to identify whether the Journal ID has been exported to a third-party system. This defaults to "No" and can only be set to "Yes" from an integration process. Database Field: ERPx_GLJournalHeader.IntegrateToHost |
| Rate Type | A non-editable textbox that Identifies the 'Calculation Method' assigned to the 'Exchange Table' used to convert the transaction to the 'Home Currency'. This will always display as "Self" when the source transaction was created in the 'Home Currency', otherwise it will display as either "Divide" or "Multiply".
Database Fields: ERPx_MFCurrencyExchange.RateCalculationMethod, ERPx_GLJournalHeader.ExchangeSK |
| Source Module | A non-editable textbox that Identifies the Module that the source transaction was created in. Note: this is the Module Name, not the Functional Area Name. Database Field: ERPx_MFModule.ModuleDescription, ERPx_GLJournalHeader.SourceModuleSK |
| Source Trans Currency | A non-editable textbox that Identifies the 'Currency' that the transaction was created in. Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_GLJournalHeader.SourceTransactionCurrencySK |
| Source Trans Date | Identifies the GL Date of the Source Transaction that created the journal entry. Database Field: ERPx_GLJournalHeader.SourceTransactionDate |
| Source Trans ID | Identifies the unique Transaction ID for each transaction. Database Field: ERPx_GLJournalHeader.SourceTransactionID |
| Source Trans Type | Identifies the Transaction Type for each transaction. Database Field: ERPx_GLJournalHeader.SourceTransactionTypeSK |
Journal Entry Grid
The Journal Entry grid shows the summarized Debits/Credits by GL Account for all of the Journal Entries selected in the header grid. This is informational only and nothing in the grid is editable.
| Columns | Description |
|---|---|
| Credit | A non-editable text box that identifies the credit amount, converted to the Home Currency, for each GL Account. Database Field: ERPx_GLJournalLine.CreditAmount |
| Debit | A non-editable text box that identifies the credit amount, converted to the Home Currency, for each GL Account. Database Field: ERPx_GLJournalLine.DebitAmount |
| Distributed To | Identifies the name of the Project, Employee, Fisherman, Tender or Loan the line item is distributed to. Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_GLJournalLine.DistributionAccountSK |
| Distributed Type | Identifies the type of distribution based on the selected Distributed To field. This contains the associated value in the MFDistributionType Enumeration Class. Database Fields: ERPx_GLJournalLine.MFDistributionAccountTypeEN |
| GL Account | A non-editable textbox that Identifies the GL Account being debited or credited. Database Field: ERPx_GLAccount.AccountNumber, ERPx_GLJournalLine.GLAccountSK |
| Trans Currency Credit | A non-editable text box that identifies the credit amount, in the transaction currency, for each GL Account. Database Field: ERPx_GLJournalLine.TransCurrencyCreditAmount |
| Trans Currency Debit | A non-editable text box that identifies the credit amount, in the transaction currency, for each GL Account. Database Field: ERPx_GLJournalLine.TransCurrencyCreditAmount |
Journal Details Grid
The Journal Details grid shows the journal details for each transaction line from all the included source transactions. This grid is summarized to create the journal lines. For example, if an AR Invoice contained 2-line items, this grid would display all the Debits and Credits that each line item was responsible for. The purpose of this grid is to explain how the Journal Entry was constructed.
| Columns | Description |
|---|---|
| Account Source | A non-editable text box that identities how the GL Account was assigned to the line item. This This contains the associated value in the AccountSourceDescription Enumeration Class. Database Field: ERPx_GLJournalLineDetail.AccountSourceDescriptionEN |
| Credit | A non-editable text box that identifies the credit amount, converted to the Home Currency, for each combination of Line Item & Account Source. Database Field: ERPx_GLJournalLineDetail.CreditAmount |
| Debit | A non-editable text box that identifies the debit amount, converted to the Home Currency, for each combination of Line Item & Account Source. Database Field: ERPx_GLJournalLineDetail.DebitAmount |
| Description | A non-editable text box that identifies the Description for each combination of Line Item & Account Source. Database Field: ERPx_GLJournalLineDetail.Description |
| Distributed To | Identifies the name of the Project, Employee, Fisherman, Tender or Loan the line item is distributed to. Database Field: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_GLJournalLineDetail.DistributionAccountSK |
| Distributed Type | Identifies the type of distribution based on the selected Distributed To field. This contains the associated value in the MFDistributionType Enumeration Class. Database Field: ERPx_GLJournalLineDetail.MFDistributionAccountTypeEN |
| GL Account | A non-editable textbox that identifies the GL Account for each combination of Line Item & Account Source. Database Field: ERPx_GLAccount.AccountNumber, ERPx_GLJournalLineDetail.GLAccountSK |
| Line Type | A non-editable textbox that identifies the Type of Journal Line Item. Database Fields: ERPx_GLJournalLineType.JournalLineTypeName, ERPx_GLJournalLineDetail.JournalLineTypeSK |
| Trans Currency Credit | A non-editable text box that identifies the credit amount, in the transaction currency, for each combination of Line Item & Account Source. Database Field: ERPx_GLJournalLineDetail.TransCurrencyCreditAmount |
| Trans Currency Debit | A non-editable text box that identifies the debit amount, in the transaction currency, for each combination of Line Item & Account Source. Database Field: ERPx_GLJournalLineDetail.TransCurrencyDebitAmount |