AP Transaction & Payment Applications List View 3.0
The purpose of this page is to display all the Invoices/Payments with the applications that have been applied to them.
Software Version: 2025.04.21 and newer
Page Header
Search
| Search Options | Description |
|---|---|
| Auto Hide Filters |  A non-required text box that defaults as checked and is used to determine if the Search Options should be hidden when the Inquiry runs or is refreshed.
Users can only change the default value of this setting with a custom search in the "Saved Searches" lookup. If you change the default setting but do not save it in a custom search, it will only remain this way while the page is opened. Refer to this FAQ for advanced search options. |
| Auto Refresh on Open |  A non-required text box that defaults as checked and is used to determine if the inquiry opens with or without data in the grid.
Users can only change the default value of this setting with a custom search in the "Saved Searches" lookup. Refer to this FAQ for advanced search options. |
| Date Range | A text box to identify the method for selecting a date range, a specific date, or a min/max date. This defaults to 'Last 30 Days' and is always editable. |
| Group By | A single select lookup that identifies the transaction types that were applied. This defaults based on which inquiry option was selected from the Vendor Balances List View. If the IQ: Invoice Applications option was selected this Group By lookup will display 'Invoices' and the data in the grid will show the AP Invoice information and which transaction is applied to it. If the IQ: Payment Applications option was selected then this Group By lookup will display 'Payments & Credit Memos' and the data in the grid will show the Payment / Credit Memo information and which transaction is applied to it. |
| Saved Searches |  Displays the saved searches lookup and related icons. This tool allows users to select previously saved search options, create a new set of search options, save changes to existing search options, forget/delete saved search options and/or assign a saved search option as the default for the page. Once changes are made to the search options, the user can click the Save Options icon and save the changes. Saving search options will also save the preferences for 'Auto Refresh on Open' and 'Auto Hide Filters'. The new search option can also be set as the default. Default searches can be removed by clicking the 'Set as Default' button again when the current default search is selected. Refer to this FAQ for advanced search options. |
| Vendor | A multi-select lookup that defaults to the Account(s) that was selected prior to clicking the Apply Documents button on the Vendor Balances list view. If no Account was selected, all the accounts that were visible in the grid will default in the lookup. |
Page Detail
| Toolbar Icons | Description |
|---|---|
| Column Filter Show/Hide |  Toggles between displaying and hiding a filter row in the grid under the column headers. The filter row will be displayed by default if the Quick Column Filter is also implemented in the page. When enabled, this will allow users to type in text to filter by a specific column. |
| Excel |  Exports the contents of the grid to an Excel file that will automatically download. The contents that export are those that are visible to the user. Therefore, if the user has filtered the view, or excluded columns, only the contents in the grid will be exported. |
| Group By Show/Hide |  Toggles between displaying and hiding a row in the grid above the column headers to enable grouping by one or more column(s). Once displayed, users may drag and drop column headers to group by a specific column. Once the grid is grouped by a column(s), a subtotal footer row will display in the grouping for columns that have a page footer total. |
| Help |  Opens the online WIKI help page for the current page. |
| Quick Column Filter |  Used to filter across all columns in the grid. When the user types text into the Quick Column Filter text box, the grid's Filter Row will be automatically hidden. The text in the Quick Column Filter text box automatically replaces any existing Filter Row filters. The results of the data immediately refresh as you enter text. |
| Refresh |  Re-queries the contents of the grid/page based on the Search Options or the default values for grids that do not support Search Options.
|
| Saved Layouts |  Displays the column layout lookup and related icons. This tool allows users to select a previously saved layout, create a new layout, save changes to a layout, forget/delete a layout and/or assign a saved layout as the default for the page. Once changes are made to the layout, such as columns are added or removed, the user can click the Save Layout icon and save the changes to the column layout. The visibility of the Filter Row is also saved with a saved layout. The new layout can also be set as the default. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific). Default layouts can be removed by clicking the 'Set as Default' button again when the current default layout is selected. Please note that existing saved grid layouts will display the Filter Row as hidden by default. |
| Search Options |  Toggles between displaying and hiding the Search Options portion of the page. |
| Fields | Description |
| Checkbox | Used to select one transaction to apply a document to. |
| Applied Doc No | Displays the Doc No of the applied transaction. This comes from the 'Doc No' on the Home tab of the corresponding Invoice and will be blank for Payments. Database Field: ERPx_APTransactionHeader.DocNumber (Invoice/Credit Memo) |
| Applied Transaction | Displays the Transaction ID of the applied transaction. This field is a hyperlink displaying the transaction ID, which opens the corresponding transaction record. Database Fields: ERPx_APTransactionHeader.TransactionID (Invoice/Credit Memo), ERPx_MFTransactionBatch.TransactionID (Payment) |
| Applied Transaction Amount | Displays the total amount of the applied transaction. This field is for information and is never editable. Database Field: ERPx_APSettlementApplication.AppliedAmount |
| Applied Transaction Date | Displays the transaction date of the applied transaction record. For Invoices this is the 'Doc Date' on the Home tab of the transaction and for Payments this is the 'Pmt. Date'. This field is for information use and is never editable. Database Field: ERPx_APSettlementApplication.ApplicationDate |
| Applied Transaction Type | Displays the type of Transaction that is applied to the corresponding Invoice/Payment. If this page is opened from 'IQ: Invoice Applications' the value will either be 'Payment' or 'Credit Memo'. If this page is opened from 'IQ: Payment Applications' the value will be 'Invoice'. This field is never editable. Database Field: ERPx_APTransactionType.TransactionName |
| Discount Taken | Displays the dollar amount of a discount that was used during the application process. This field is for informational use and is never editable. Database Field: ERPx_APSettlementApplication.DiscountTakenAmount |
| Doc No | Identifies the Doc No (document number) for the transaction. Unlike a Transaction ID that is system assigned based on the Transaction Class of the Transaction Type, this is a manually entered value. This field is required. For Payment transactions, this field comes from the 'Payment #' field on the payment grid of the Process Payments Record View (e.g. this is the most often the Check #). For Credit Memo transactions, this field comes from the 'Doc No' field on the 'Home' tab of the Credit Memo Record View. This field is not editable after the transaction has been posted. Database Fields: ERPx_APTransactionHeader.DocNumber (Credit Memo), ERPx_MFTransactionBatch.TransactionID (Payment) |
| Remaining Amount | A non-editable text box to display the balance remaining after entry of any 'Applied Amount' and 'Terms Discount Taken' amounts. This is calculated as ([Original Amount]-[sum of all applied amounts]-[Terms Discount Taken]). This is not directly editable but updates as the 'Applied Amount' and 'Terms Discount Taken' values are edited. This is a calculated field that is not stored in the database. |
| Transaction | A non-editable text box to display the transaction information including the original transaction amount and the unapplied amount, if applicable. If this page is opened from 'IQ: Invoice Applications' the information is displayed as: [Doc No] - [TransactionID] Invoice Amt: [ExtendedAmount] Unapplied Amount: 'calculated amount'. If this page is opened from 'IQ: Payment Applications' the information is displayed as [Payment #] Payment Amt: [TransactionTotalAmount] Unapplied Amount: 'calculated amount'. |
| Transaction | Identifies the unique Transaction ID for each transaction. Clicking on this link opens the record view for the selected transaction. This is a system assigned number that comes from the 'Transaction Class' for Credit Memo transactions and the 'Next Check #' or 'Next ACH #' of the associated checkbook for Payment transactions. This field is not editable. Transaction numbers are system assigned IDs to differentiate unique transactions. Transaction ID's are unique by the unique combination of 'Transaction Type' + 'Transaction Class'. Database Fields: ERPx_APTransactionHeader.TransactionID (Credit Memo), ERPx_MFTransactionBatch.TransactionID (Payment) |
| Transaction Amount | A non-editable numeric textbox to display the total transaction amount of the Invoice/Payment prior to any applications. Database Fields: ERPx_APTransactionHeader.ExtendedAmount (Invoice/Credit Memo), ERPx_MFTransactionBatch.TransactionTotalAmount |
| Transaction Type | Identifies the Transaction Type for each transaction. This is required and comes from the Transaction Type selected when starting a new transaction. This field is not editable. When opening this page with the option 'IQ: Invoice Applications' from the Vendor Balances List View, this column will display the value 'Invoice' that corresponds to the invoice transaction that was applied. When opening this page with the option 'IQ: Payment Applications' from the Vendor Balances List View, this column will either display the value 'Payment', or 'Credit Memo' that corresponds to the transaction that was applied to the Invoice. Database Fields: ERPx_APTransactionType.TransactionName, ERPx_APTransactionClass.TransactionTypeSK, ERPx_APTransactionHeader.TransactionClassSK |
| Vendor | Identifies the name of the Vendor assigned to the transaction or master file. This is set in the Vendor Record View. This field is required and is not editable after the transaction has been posted. Vendor Names are used as a long description for Vendors. Database Fields: ERPx_APVendor.VendorName, ERPx_APTransactionHeader.VendorSK (Credit Memo), ERPx_MFCheckbookTransaction.EntitySK (Payment) |
This ONLY re-queries the contents of columns that are currently visible, if you add a new column the contents will be empty until you click 'Refresh' again.