The purpose of the The purpose of the Checkbook Deposit Record View is to assign 'Payment Receipts' that make up a bank deposit. From here, users can create a new deposit, assign one or more Payment Receipts to it, remove payments receipts prior to posting, or delete the deposit. Deleting a deposit transaction does not delete the payment receipts that were assigned to it, it just puts them back in a status of open. When Checkbook Deposits are posted, the Checkbook Balances are updated. Deposits only have the potential of making a 'Currency Gain/Loss' Journal Entry (as the Cash / AR Journal Entry was made from the Receipt). The 'Currency Gain/Loss' Journal Entry is the summarized totals from each individual Receipts' Gain/Loss amount. A Receipt will have a Currency Gain/Loss if the Receipt was in a foreign currency AND the 'Exchange Rate' is different for the date of the Receipt and the date of the Deposit. The Currency Gain/Loss Journal Entry is always created as a manual journal entry since it must be in the Home Currency.
Software Version: YYYY.MM.DD and newer
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When a Deposit is deleted, all tagged Receipts are untagged (released) so they can be used on a different deposit. | ||||||||
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A single-select combo box to select the Checkbook the deposit is being made to. Once a value has been selected, the contents of the grid will be populated with all the un-deposited 'Payment Receipts' for the selected Checkbook. This field is editable when the Status is New. However, if the Checkbook is changed, all tagged Payment Receipts will be un-selected and the contents of the grid will be refreshed to show un-deposited 'Payment Receipts' for the newly selected Checkbook. This defaults to blank but is required to Approve or Post. If missing, the message "Checkbook is required." will be displayed on Save.
This lookup contains a blank value, the current assigned value, and a list of all the 'Active' Checkbooks, sorted by Checkbook, displayed as:
- If the Checkbook's Currency is the 'Home Currency' then [Checkbook]
- If the Checkbook's Currency is NOT the 'Home Currency' then [Checkbook] +([Checkbook Currency])
Linked Database Field: ERPx_#####.#####
A text box to enter a short comment pertaining to the Deposit. This field is is always editable (even after the transaction is posted) and is not required. If a Comment is entered, it must be <= 60 characters.
Linked Database Field: ERPx_#####.#####
Deposit Amount
A non-editable text box to show the total amount of the deposit, in the checkbook's currency, displayed in the currency format. If the Checkbook is in a foreign currency then the Currency ID will also be displayed. This defaults to 0.00 but updates as Payment Receipts are selected and/or un-selected. The Deposit Amount must be > 0.00 to Approve or Post. If not, the message "The Deposit Amount must be > 0.00." will appear on Save.
This field is not linked to a Database Field.
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Home Tab
| Fields | Description |
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| Checkbook | A single-select combo box to select the Checkbook the deposit is being made to. Once a value has been selected, the contents of the grid will be populated with all the un-deposited 'Payment Receipts' for the selected Checkbook. This field is editable when the Status is New. However, if the Checkbook is changed, all tagged Payment Receipts will be un-selected and the contents of the grid will be refreshed to show un-deposited 'Payment Receipts' for the newly selected Checkbook. This defaults to blank but is required to Approve or Post. If missing, the message "Checkbook is required." will be displayed on Save. This lookup contains a blank value, the current assigned value, and a list of all the 'Active' Checkbooks, sorted by Checkbook, displayed as:
Linked Database Field: ERPx_#####.##### |
| Comment | A text box to enter a short comment pertaining to the Deposit. This field is is always editable (even after the transaction is posted) and is not required. If a Comment is entered, it must be <= 60 characters. Linked Database Field: ERPx_#####.##### |
| Deposit Amount | A non-editable text box to show the total amount of the deposit, in the checkbook's currency, displayed in the currency format. If the Checkbook is in a foreign currency then the Currency ID will also be displayed. This defaults to 0.00 but updates as Payment Receipts are selected and/or un-selected. The Deposit Amount must be > 0.00 to Approve or Post. If not, the message " |
The Deposit Amount must be > 0.00." will |
appear on Save. This field is |
Linked Database Field: ERPx_#####.#####.
A text box to enter a 3rd party reference number for the Deposit. This field is is always editable (even after the transaction is posted) and is not required. If a Reference is entered, it must be <= 60 characters.
Linked Database Field: ERPx_#####.#####
Linked Database Field: ERPx_#####.#####
Page Detail
(Grid Name) Grid
not linked to a Database Field. | |||||||||
| Deposit Date | A date field to enter the date the Deposit posted to, or should post to, the bank account. This defaults to the current date and is required to Approve and/or Post. If not, the message "Deposit Date is required." will be displayed. This field is only editable while the transaction Status is "New". On Approve and Ready to Post the Deposit Date will default as the 'GL Date' if the 'GL Date' is blank. Linked Database Field: ERPx_#####.#####. | ||||||||
| Reference | A text box to enter a 3rd party reference number for the Deposit. This field is is always editable (even after the transaction is posted) and is not required. If a Reference is entered, it must be <= 60 characters. Linked Database Field: ERPx_#####.##### | ||||||||
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Linked Database Field: ERPx_#####.##### |
Properties Tab
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Page Detail
Open Payment Receipts Grid
The purpose of the Open Payment Receipts grid is to show all the "Posted" Payment Receipts that have not been deposited. The grid contains all the "posted" Payment Receipts, received against the Checkbook of the deposit, that have not been assigned to deposit. Fields prefixed with "MC: " are sorted at the bottom of the list and are only applicable to multi-currency transactions. The column headers in the interface do not include the MC: prefix.
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| Deposit Amount | Displays the amount of the deposit, in the checkbook's currency, displayed in the checkbook currency format. The 'Deposit Amount' defaults to 0.00 and is updated for each selected record. If the 'Receipt Currency' matches the Checkbook's Currency, the 'Deposit Amount' will be the 'Receipt Amount'. If it does not, the 'Deposit Amount' will be the 'Receipt Amount' converted to the Checkbook's Currency. Linked Database Field: ERPx_#####.#####. This lookup contains all the values in the (EnumerationClassName) Enumeration Class. | ||||||||
| Lookup (non Enumeration) | A (single-select standard, single select load on demand, or multi-select) lookup to select (describe what is being selected). This defaults to (Default Value) and is (always, never, or conditionally) required. If not assigned, the message "(what message is displayed)" will be displayed. This field is (always, never, or conditionally) enabled. Linked Database Field: ERPx_#####.##### This lookup contains a blank value, the current assigned value, and a list of all the 'Active' (what does it include). | ||||||||
| Text Field | A (text box or non-editable text box) (formatted as …(if applicable)) to... . This is only populated for (what is it populated for...) and (defaults from or is calculated by…). This is (always, never, or conditionally) required and must be <= (how many) characters. (This column has a grand total at the bottom). Linked Database Field: ERPx_#####.#####. | ||||||||
| Yes/No Lookup | A Yes/No lookup to identify whether or not the feature is turned on. The value defaults to "Yes" but can be changed at anytime. A value of "Yes" means that... A value of "No" means that...Payment # | Displays the 'Payment #' from the 'Payment Receipt'. For Receipt Types of "Check", this represents the Check #. This field is not editable from the grid but is editable from the record view of the Payment Receipt transaction by clicking on the Trans. # hyperlink, even after the transaction is posted. Linked Database Field: ERPx_#####.#####. | |||||||
| Receipt Amount | Displays the amount of the 'Payment Receipt' in the 'Currency' and currency format it was received in. Linked Database Field: ERPx_#####.##### | ||||||||
| Receipt Currency | Displays the Currency ID of the currency the 'Payment Receipt' was received in. Linked Database Field: ERPx_#####.#####. | ||||||||
| Receipt Date | Displays the 'Receipt Date' from the Payment Receipt. For multi-currency deposits, the exchange rate for 'Receipt Date' is compared to the exchange rate for 'Deposit Date'. Linked Database Field: ERPx_#####.#####. | ||||||||
| Receipt Type | Displays the 'Receipt Type' of the Payment Receipt. The options available in this filed include all the values in the MFCashReceiptType Enumeration Class. Linked Database Field: ERPx_ARTransactionHeader.CashReceiptTypeEN. | ||||||||
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| Trans. # | The Transaction # from the Payment Receipt. This is a hyperlink that opens the record view of the selected Payment Receipt. Linked Database Field: ERPx_#####.#####. | ||||||||
| MC: Dep Exchange Rate | |||||||||
| MC: Deposit Gain / Loss | |||||||||
| MC: Exchange Rate Calculation Method | |||||||||
| MC: Exchange Table | |||||||||
| MC: From Currency | |||||||||
| MC: Receipt Exchange Rate | |||||||||
| MC: To Currency | |||||||||
| Lookup (from an Enumeration) | A single-select standard lookup to select (describe what is being selected). This defaults to (Default Value) and is (always, never, or conditionally) required. If not assigned, the message "(what message is displayed)" will be displayed. This field is (always, never, or conditionally) enabled. Linked Database Field: ERPx_#####.#####. This lookup contains all the values in the (EnumerationClassName) Enumeration Class. |
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| Date Field | The date of the (what is the date for) that was created by the transaction. Linked Database Field: ERPx_#####.#####. | ||||||||
| Hyperlink | A hyperlink for the (Field Name). Clicking on the hyperlink opens the (what does it open) page. This field is not editable. Linked Database Field: ERPx_#####.#####. | ||||||||
| Label | A label to show (describe what this shows). This (defaults or is calculated from or to) (describe what it defaults/calculates from). This is (always, never, or conditionally(required to Save or Approve and/or Post)) required. If not assigned, the message "(what message is displayed)" will be displayed. This field is never editable. Linked Database Field: ERPx_#####.#####. | ||||||||
| Lookup (from an Enumeration) | A single-select standard lookup to select (describe what is being selected). This defaults to (Default Value) and is (always, never, or conditionally) required. If not assigned, the message "(what message is displayed)" will be displayed. This field is (always, never, or conditionally) enabled. Linked Database Field: ERPx_#####.#####. This lookup contains all the values in the (EnumerationClassName) Enumeration Class. | ||||||||
| Lookup (non Enumeration) | A (single-select standard, single select load on demand, or multi-select) lookup to select (describe what is being selected). This defaults to (Default Value) and is (always, never, or conditionally) required. If not assigned, the message "(what message is displayed)" will be displayed. This field is (always, never, or conditionally) enabled. Linked Database Field: ERPx_#####.##### This lookup contains a blank value, the current assigned value, and a list of all the 'Active' (what does it include). | ||||||||
| Text Field | A (text box or non-editable text box) (formatted as …(if applicable)) to... . This is only populated for (what is it populated for...) and (defaults from or is calculated by…). This is (always, never, or conditionally) required and must be <= (how many) characters. (This column has a grand total at the bottom). Linked Database Field: ERPx_#####.#####. | ||||||||
| Yes/No Lookup | A Yes/No lookup to identify whether or not the feature is turned on. The value defaults to "Yes" but can be changed at anytime. A value of "Yes" means that... A value of "No" means that... |
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