The Journal Details Window for this transaction will include:

• The Cash Receipt Journal Entry (in both the Receipt Currency Amounts and Home Currency Amounts)
  • Debit to the Checkbooks Cash Account 
  • Credit to the Customer A/R Account 
• All the associated application Journal Entries - even though they may have happened on different dates
• All the associated Currency Gain/Loss Journal Entries - even though they may have happened on different dates

A text box to enter a comment. This defaults to blank and is not required. This field is only editable after a 'Customer' has been selected but remains editable, even after the transaction is posted. This must be <= 60 characters.

Linked Database Field: ERPx_ARTransactionHeader.Description.

A single-select standard lookup to assign the currency of the Receipt. This initially defaults to the 'Home Currency' but updates to the Customer currency once a Customer has been selected, but can be changed after that. This is required to Approve and/or Post or to open the 'Apply Documents' window. If not assigned, the message "Currency is required and must be in either [Home Currency ID] or [Checkbook Currency ID]." will be displayed. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New" and no applications for this receipt have been made.

 Since a Receipt can only be applied to transactions matching the Receipt's currency, the 'Currency' cannot be edited once an application exists. If you need to change the Currency, you must unapply all the transactions that are currently applied.

Validations include:

• If the Currency assigned to the Checkbook matches the 'Home Currency' then the receipt currency can be any currency with a valid exchange table setup to the Home Currency.
• If the Currency assigned to the Checkbook does NOT match the 'Home Currency', then the receipt must either be in the Checkbook's currency or the 'Home Currency'.

The lookup contains all 'Active' currencies.

Linked Database Field: ERPx_ARTransactionHeader.CurrencySK.

A single-select load on demand lookup to select the Customer you received the payment from. This defaults to blank but is required before anything other than the 'Receipt Date' can be edited. If not assigned, the message "Customer is required." will be displayed. Because this value determines the initial values assigned for the 'Checkbook' and 'Currency', if it is changed after it has been assigned, a message will appear as: "Changing the Customer will reset the Checkbook and/or Receipt Currency." This field is only editable while the transaction Status is "New" and the 'Applied Amount' is blank or 0.00.

The lookup contains the list of all 'Active' customers displayed as Customer Name (Customer ID). 

Linked Database Field: ERPx_ARTransactionHeader.CustomerSK.

A text box to enter the number of the payment you received, most often associated with the Check #. This field defaults to blank, is not required, and is only editable after a 'Customer' has been selected. This field is always editable, even after the transaction is posted.

Linked Database Field: ERPx_ARTransactionHeader.DocNumber.

A date field to enter the date the Receipt was actually received. This defaults to the current date and is required to Approve and/or Post or to open the 'Apply Documents' window. If not, the message "Receipt Date is required." will be displayed. This field is only editable while the transaction Status is "New" but is disabled once an application for this receipt has been made.

 Since the 'Receipt Date' can impact a Currency Gain / Loss when it is applied, it the cannot be edited once an application exists for receipts that are not in the Home Currency. If you need to change the 'Receipt Date', you must unapply all the transactions that are currently appliedcombo box to select the Checkbook the money is being withdrawn from. This is editable when the Status is "New". If the 'From Checkbook' is changed, and a journal entry was already created, the journal entry will be updated. This defaults to blank but is required to Approve or Post. If missing, the message "From Checkbook is required." will be displayed on Save. This must also be different than the 'To Checkbook'. If not, the message "The 'From Checkbook' and 'To Checkbook' must be different." will be displayed on Save.

This lookup contains a blank value, the current assigned value, and a list of all the 'Active' Checkbooks, sorted by Checkbook, displayed as:

• If the Checkbook's Currency is the 'Home Currency' then [Checkbook]
• If the Checkbook's Currency is NOT the 'Home Currency' then [Checkbook] +([Checkbook Currency])

 If this Checkbook is not in the 'Home Currency' the 'To Checkbook' must be in the 'Home Currency'. If not, the message "At least one of the Checkbooks must be in the Home Currency." will be displayed on Save. 

Linked Database Field: ERPx_#####.#####

A text box to enter a 3rd party reference number for the Transfer that applies to the 'From Checkbooks' bank. This field is is always editable (even after the transaction is posted) and is not required. If a 'From Reference' is entered, it must be <= 60 characters. 

Linked Database Field: ERPx_#####.#####

A single-select combo box to select the Checkbook the money is being deposited into. This is editable when the Status is "New". If the 'To Checkbook' is changed, and a journal entry was already created, the journal entry will be updated. This defaults to blank but is required to Approve or Post. If missing, the message "To Checkbook is required." will be displayed on Save. This must also be different than the 'From Checkbook'. If not, the message "The 'From Checkbook' and 'To Checkbook' must be different." will be displayed on Save.

This lookup contains a blank value, the current assigned value, and a list of all the 'Active' Checkbooks, sorted by Checkbook, displayed as:

• If the Checkbook's Currency is the 'Home Currency' then [Checkbook]
• If the Checkbook's Currency is NOT the 'Home Currency' then [Checkbook] +([Checkbook Currency])

 If this Checkbook is not in the 'Home Currency' the 'From Checkbook' must be in the 'Home Currency'. If not, the message "At least one of the Checkbooks must be in the Home Currency." will be displayed on Save.

Linked Database Field: ERPx_#####.#####

A text box to enter a 3rd party reference number for the Transfer that applies to the 'To Checkbooks' bank. This field is is always editable (even after the transaction is posted) and is not required. If a 'To Reference' is entered, it must be <= 60 characters. 

Linked Database Field: ERPx_#####.#####

A date field to enter the date the Transfer was actually initiated on the sending side. This defaults to the current date and is required to Approve and/or Post. If not, the message "Transfer Date is required." will be displayed. This field is only editable while the transaction Status is "New".

Linked Database Field: ERPx_ARTransactionHeader.TransactionDate.

A single-select standard lookup to select the type of the Receipt. This defaults to "Check" but can be changed. This is required to Approve and/or Post. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New". 

Changing this value will re-assign the Checkbook and the receipt currency.A single-select standard lookup to select the Status of the Receipt. This defaults to New but can be changed to Approved or Ready to Post. Setting this to Approved, and saving, runs all the posting validations and disables all the fields except the Comment, Payment #, and Status. Setting this to Ready to Post, and saving, posts the transaction, disables  all the fields except the Comment and Payment #, and posts the journal entry.

The lookup contains the list of New, Approved, and Ready to Post.

Linked Database Field: ERPx_ARTransactionHeader.TransactionStatusSK.