The purpose of the Checkbook Deposit Record View is to assign 'Payment Receipts' that make up a bank deposit. From here, users can create a new deposit, assign one or more payment receipts to it, remove payments receipts prior to posting, or delete the deposit. Deleting a deposit transaction does not delete the payment receipts that were assigned to it, it just puts them back in a status of open. When Checkbook Deposits are posted, the Checkbook Balances are updated. Deposits only have the potential of making a 'Currency Gain/Loss' Journal Entry (because the journal entry to record the receipt of funds was made from the Receipt). The 'Currency Gain/Loss' Journal Entry is the summarized total from each individual Receipt's Gain/Loss amount. A Deposit will have a Currency Gain/Loss if any of the Receipts are not in the Deposit Checkbook Currency AND the 'Exchange Rate' for the Receipt is different for the date of the Receipt and the date of the Deposit. The Currency Gain/Loss Journal Entry is always created as a manual journal entry since it must be in the Home Currency.
Software Version: YYYY.MM.DD and newer
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| Fields | Description | ||||||||
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| Checkbook | A single-select combo box to select the Checkbook the deposit is being made to. Once a value has been selected, the contents of the grid will be populated with all the un-deposited 'Payment Receipts' for the selected Checkbook. This field is editable when the Status is "New". However, if the Checkbook is changed, all tagged Payment Receipts will be un-selected, the contents of the grid will be refreshed to show un-deposited 'Payment Receipts' for the newly selected Checkbook, and any journal entries will be removed. This defaults to blank but is required to Approve or Post. If missing, the message "Checkbook is required." will be displayed on Save. This lookup contains a blank value, the current assigned value, and a list of all the 'Active' Checkbooks, sorted by Checkbook, displayed as:
Linked Database Field: ERPx ERPx_#####MFCheckbookTransaction.#####CheckbookSK | ||||||||
| Comment | A text box to enter a short comment pertaining to the Deposit. This field is is always editable (even after the transaction is posted) and is not required. If a Comment is entered, it must be <= 60 characters. Linked Database Field: ERPx ERPx_#####MFCheckbookTransaction.#####Comment | ||||||||
| Deposit Amount | A non-editable text box to show the total amount of the deposit, in the checkbook's currency, displayed in the currency format. If the Checkbook is in a foreign currency, then the Currency ID will also be displayed. This defaults to 0.00 but updates as Payment Receipts are selected and/or un-selected. The Deposit Amount must be > 0.00 to Approve or Post. If not, the message "The Deposit Amount must be > 0.00." will appear on Save. This field is not linked to a Database Field. | ||||||||
| Deposit Date | A date field to enter the date the Deposit posted to, or should post to, the bank account. This defaults to the current date and is required to Approve and/or Post. If not, the message "Deposit Date is required." will be displayed. This field is only editable while the transaction Status is "New". On Approve and Ready to Post the Deposit Date will default as the 'GL Date' if the 'GL Date' is blank. Linked Database Field: ERPx_#####MFCheckbookTransaction.#####.TransactionDate | ||||||||
| Reference | A text box to enter a 3rd party reference number for the Deposit. This field is is always editable (even after the transaction is posted) and is not required. If a Reference is entered, it must be <= 60 characters. Linked Database Field: ERPx ERPx_#####MFCheckbookTransaction.#####Reference | ||||||||
| Status |
Linked Database Field: ERPx ERPx_#####MFCheckbookTransaction.#####TransactionStatusSK |
Properties Tab
| Fields | Description | ||||||||
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| Checkbook Currency | A non-editable text box that displays the Currency ID of the Checkbook. Linked Database Field: ERPx_MFCheckbook.CurrencySK. | ||||||||
| CheckbookSK | A non-editable text box that displays the SK value of the Checkbook that is assigned to the Transaction. Linked Database Field: ERPx ERPx_#####MFCheckbookTransaction.#####CheckbookSK. | ||||||||
| Created |
Linked Database Field: ERPx ERPx_#####MFCheckbookTransaction.#####.CreatedDate | ||||||||
| Created By |
Linked Database Field: ERPx ERPx_#####MFCheckbookTransaction.#####.CreatedBy | ||||||||
| GL Date |
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| Last Updated |
Linked Database Field: ERPx ERPx_#####MFCheckbookTransaction.#####.LastUpdated | ||||||||
| Last Updated By |
Linked Database Field: ERPx ERPx_#####MFCheckbookTransaction.#####.LastUser | ||||||||
| Transaction HeaderSK | A non-editable text box that displays the SK value of the Transaction ID. Linked Database Field: ERPx ERPx_#####MFCheckbookTransaction.#####.CheckbookTransactionSK | ||||||||
| Transaction ID | A non-editable text box that displays the Transaction ID. Linked Database Field: ERPx ERPx_#####MFCheckbookTransaction.#####.TransactionID |
Page Detail
Open Payment Receipts Grid
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| Toolbar Icons | Description | ||||||||
| Excel |
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| Include Transactions |
Selecting a receipt adds it to the deposit, updates the 'Deposit Amount' column in the grid, and updates the 'Deposit Amount' in the header. | ||||||||
| Remove Transactions |
Removing (un-selecting) a receipt removes it from the deposit, clears it from the 'Deposit Amount' column in the grid, and removes it from the 'Deposit Amount' in the header. | ||||||||
| Fields | Description | ||||||||
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| Checkbox |
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| Deposit Amount | Displays the amount that the Payment Receipt will add to the deposit, in the checkbook's currency, displayed in the checkbook currency format. The 'Deposit Amount' defaults to 0.00 and is updated for each selected record. This column has a total at the bottom. If the 'Receipt Currency' matches the Checkbook's Currency, the 'Deposit Amount' will be the 'Receipt Amount'. If the 'Receipt Currency' does not match the Checkbook's Currency, the 'Deposit Amount' will be the 'Receipt Amount' converted to the Checkbook's Currency. The deposit Amount is calculated as either:
Linked Database Field: ERPx ERPx_#####MFCheckbookDetail.#####.DebitAmount | ||||||||
| Included | A checkbox that identifies if the Payment Receipt is included on the Deposit. This value is updated from the 'Include Transactions' and the 'Remove Transactions' icon on the grid toolbar. | ||||||||
| Payment # | Displays the 'Payment #' from the 'Payment Receipt' (e.g. for Receipt Types of "Check", this represents the Check #). This field is not editable from the grid but is editable from the record view of the Payment Receipt transaction by clicking on the Trans. # hyperlink, even after the transaction is posted. Linked Database Field: ERPx_#####.#####. | ||||||||
| Receipt Amount | Displays the amount of the 'Payment Receipt' in the 'Currency' and currency format it was received in. This column has a total at the bottom. Linked Database Field: ERPx_#####.##### ERPx_APTransactionHeader.ExtendedAmount ERPx_ARTransactionHeader.ExtendedAmount | ||||||||
| Receipt Currency | Displays the Currency ID of the 'Payment Receipt'. Linked Database Field:ERPx ERPx_#####APTransactionHeader.#####CurrencySK ERPx_ARTransactionHeader.CurrencySK | ||||||||
| Receipt Date | Displays the 'Receipt Date' from the Payment Receipt. Linked Database Field:ERPx ERPx_#####APTransactionHeader.#####TransactionDate ERPx_ARTransactionHeader.TransactionDate | ||||||||
| Receipt Type | Displays the 'Receipt Type' of the Payment Receipt. The options available in this field include all the values in the MFCashReceiptType Enumeration Class. Linked Database Field: ERPx ERPx_APTransactionHeader.CashReceiptType ERPx_ARTransactionHeader.CashReceiptTypeEN. | ||||||||
| Receipt Source | Identifies which Functional Area the 'Payment Receipt' was posted from. Payment Receipts from customers will have a Source of "Sales". Payment Receipts from Fishermen or Loans will have a Source of "Fisherman Accounting". | ||||||||
| Received From | Displays the name of the account that the Payment Receipt was received from. Most Payment Receipts are from customers, but they can also be from Fishermen and Loan Accounts. Linked Database Field for A/R Payment Receipts: ERPx ERPx_#####ARTransactionHeader.#####CustomerSK Linked Database Field for A/P Payment Receipts: ERPx ERPx_#####APTransactionHeader.#####VendorSK | ||||||||
| Trans. # |
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| MC: Deposit Currency | A non-editable text box that displays the currency that the receipt will be deposited in. This will always be the Currency ID from the Deposit Checkbook. Linked Database Field: ERPx ERPx_#####MFCheckbook.#####.CurrencySK | ||||||||
| MC: Deposit Currency Gain / Loss | A non-editable text box to show the calculated amount of the Currency Gain/Loss. This defaults to 0.00 and is updated for each 'Payment Receipt' added to the Deposit, where the 'Receipt Currency' does not match the Deposit Checkbook's Currency, calculated as ([Receipt Amount] * [Deposit Exchange Rate]) - ([Receipt Amount] * [Receipt Exchange Rate]). This field will be 0.00 for all 'Payment Receipts' that were posted in the Deposit Checkbook's Currency. This column has a total at the bottom.
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| MC: Deposit Exchange Rate | A non-editable text box that displays the 'Rate' (exchange rate) that applies to the 'Deposit Date' from the from the 'Exchange Table' assigned to the 'Payment Receipt'. This is set to 1.00 for all 'Payment Receipts' where the 'Receipt Currency' matches the Deposit Checkbook's Currency. Linked Database Field: ERPx ERPx_#####MFCheckbookDetail.#####.ExchangeRate | ||||||||
| MC: Exchange Calc. Method | A non-editable text box to show the 'Calculation Method' being used to convert each 'Payment Receipt' currency (the 'From Currency') to the Deposit's Currency (the 'To Currency'). This will either be "Multiply" or "Divide" and is set as follows:
This is a looked-up value. Linked Database Field: ERPx ERPx_#####MFCheckbookDetail.#####.ExchangeRateCalculationMethodEN | ||||||||
| MC: Exchange Table | A non-editable text box that displays the 'Exchange Table ID' being used to convert between the Deposit Checkbook's Currency and the Receipt Currency. This field will be blank for all 'Payment Receipts' that are in the same currency as the Checkbook they are being deposited into and for 'Payment Receipts' that have been selected for the deposit. This field is required for all 'Payment Receipts' that are not in the same currency as the Checkbook they are being deposited into. This value is auto-assigned and not editable by users. It is assigned as the first Exchange Table containing both the 'Receipt Currency' and the 'Deposit Currency' with a valid 'Rate' (exchange rate) for the Deposit Date. If there are no Rates that cover the Deposit Date then the last Rate will be used. If there are no Exchange Tables containing both the Receipt Currency and the Deposit Currency then this will be blank and the message "A valid exchange does not exist between [ReceiptCurrencyID] and [DepositCurrencyID]." will be displayed on Save after the Status is changed to Approve and/or Ready to Post. Linked Database Field: ERPx ERPx_#####MFCheckbookDetail.#####.ExchangeSK | ||||||||
| MC: Receipt Exchange Rate | A non-editable text box that displays the 'Rate' (exchange rate) that applies to the 'Receipt Date' from the from the 'Exchange Table' assigned to the 'Payment Receipt'. This is set to 1.00 for all 'Payment Receipts' where the 'Receipt Currency' matches the Deposit Checkbook's Currency. Linked Database Field: ERPx ERPx_#####MFCheckbookDetail.#####.ReceiptExchangeRate |
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