The purpose of the Payment Receipts Inquiry is to view all the Payment Receipts that were received in the Fisherman Accounting Functional Area. From here, users can review Payment Receipts, apply/unapply Payment Receipts, void Payment Receipts, open the Payment Receipt transaction, and/or open the Deposit the Payment Receipt was deposited on. This inquiry is typically used to view posted Payment Receipts but all Payment Receipts, including open (unposted) Payment Receipts can be found here.
Software Version: YYYY.MM.DD and newer
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| Apply / Unapply Documents | Opens the 'Apply Sales Documents' window for the Payment Receipt selected so users can apply and/or unapply Payment Receipts. This window will only open if a Payment Receipt has been selected. If more than one Payment Receipt is selected it will be open the lowest 'Transaction' number selected. | ||||||||||||||||
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| Inquiry Criteria |
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| Refresh |
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| Void Receipt | Voids the selected Payment Receipts. When clicked, the user is prompted with a message "Any selected Payment Receipts with existing applications will have all the applications unapplied. Are you sure you wish to Void the selected record(s)? Okay or Cancel".
When the voids are processed, only Payment Receipts that have not been deposited can be voided from here. If one or more selected Payment Receipts is on an open or posted deposit, it cannot be voided and a message "One or more Payment Receipts are on an existing Deposit and cannot be voided. Either remove them from the Deposit or Void the Deposit. The Payment Receipts include: [Transaction1], [Transaction2]." will appear. The remaining 'Payment Receipts' will be voided and unapplied (if needed). | ||||||||||||||||
| Fields | Description | ||||||||||||||||
| Checkbox |
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| Account ID | Identifies the ID of the Fisherman, Tender, or Loan the Payment Receipt was received from. Linked Database Field: ERPx_ | ||||||||||||||||
| Account Name | The value from the 'Vendor Name' property, of the Fisherman & Tender or Loan Master File, for the account that is assigned to the transaction. This is a referential value that comes from ERPX_APVendor.VendorName | ||||||||||||||||
| Applied Amt. | A non-editable text box to identify how much of the Receipt, in the Receipt currency, has been applied. This defaults to 0.00 but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0.00. This is a calculated field that is not editable on this page. This field is not linked to a Database Field. | ||||||||||||||||
| Checkbook |
Linked Database Field: ERPx_ | ||||||||||||||||
| Checkbook Currency |
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| Checkbook Description |
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| Comment |
Linked Database Field: ERPx_ | ||||||||||||||||
| Created |
Linked Database Field: ERPx_ | ||||||||||||||||
| Created By |
Linked Database Field: ERPx_ | Customer ID |
Linked Database Field: ERPx_ | ||||||||||||||
| Customer Name |
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| Deposit ID | A hyperlink that displays the Transaction ID of the Deposit the Payment Receipt was included on. | ||||||||||||||||
| GL Date |
This date comes from the Receipt Date. Linked Database Field: ERPx_ | ||||||||||||||||
| GL Period |
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| GL Year |
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| Last Updated |
Linked Database Field: ERPx_ | ||||||||||||||||
| Last Updated By |
Linked Database Field: ERPx_ | ||||||||||||||||
| Payment # | Identifies the value entered in the 'Reference #' field. This identifies the number of the payment you received, most often associated with the Check #. This field is always editable from the record view, even after the transaction is posted. Linked Database Field: ERPx_ARTransactionHeader.DocNumber. | ||||||||||||||||
| Receipt Amt. | Identifies the amount of the payment you received, formatted in the 'Currency' specified. Linked Database Field: ERPx_ | ||||||||||||||||
| Receipt Currency | Identifies the currency of the Payment Receipt. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New" and no applications for this receipt have been made.
Validations include:
Linked Database Field: ERPx_ | ||||||||||||||||
| Receipt Date | Identifies the date the Receipt was actually received. This field is only editable while the transaction Status is "New" but is disabled once an application for this receipt has been made.
Linked Database Field: ERPx_ | ||||||||||||||||
| Receipt Type | Identifies the type of the Receipt. This defaults to "Check" but can be changed. This is required to Approve and/or Post. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New". The lookup contains all the values in the MFCashReceiptType Enumeration Class. Linked Database Field: ERPx_ | ||||||||||||||||
| Status |
Linked Database Field: ERPx_ | ||||||||||||||||
| Transaction |
Linked Database Field: ERPx_ | ||||||||||||||||
Unapplied Amt. | Identifies how much of the Receipt still needs to be applied. This will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0.00 and < 'Amount'. This is a calculated field that is not editable. |
Since a Receipt can only be applied to transactions matching the Receipt's currency, the 'Currency' cannot be edited once an application exists. If you need to change the Currency, you must unapply all the transactions that are currently applied.Related Topics
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