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The purpose of the Payment Receipts Inquiry is to view all the Payment Receipts that were received in the Fisherman Accounting Functional Area. From here, users can review Payment Receipts, apply/unapply Payment Receipts, void Payment Receipts, open the Payment Receipt transaction, and/or open the Deposit the Payment Receipt was deposited on. This inquiry is typically used to view posted Payment Receipts but all Payment Receipts, including open (unposted) Payment Receipts can be found here.

Software Version: YYYY.MM.DD and newer

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Voids the selected Payment Receipts. When clicked, the user is prompted with a message "Any selected Payment Receipts with existing applications will have all the applications unapplied. Are you sure you wish to Void the selected record(s)? Okay or Cancel".

  • If 'Okay', the void(s) will proceed
  • If 'Cancel' the void will not proceed
When the voids are processed, only Payment Receipts that have not been deposited can be voided from here. If one or more selected Payment Receipts is on an open or posted deposit, it cannot be voided and a message "One or more Payment Receipts are on an existing Deposit and cannot be voided. Either remove them from the Deposit or Void the Deposit. The Payment Receipts include: [Transaction1], [Transaction2]." will appear. The remaining 'Payment Receipts' will be voided and unapplied (if needed).
Toolbar IconsDescription
Apply / Unapply DocumentsOpens the 'Apply Sales Documents' window for the Payment Receipt selected so users can apply and/or unapply Payment Receipts. This window will only open if a Payment Receipt has been selected. If more than one Payment Receipt is selected it will be open the lowest 'Transaction' number selected.
Excel
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Excel - Global
Excel - Global
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Favorites
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Favorites Add/Remove - Global
Favorites Add/Remove - Global
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Grid Layout
Grid Layout
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Help
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Help - Global Icon
Help - Global Icon
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Inquiry Criteria

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Inquiry Criteria - Global
Inquiry Criteria - Global
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  • Checkbook: a multi-select lookup to select one or more Checkbooks. If left blank, the data will not be limited by this parameter. If one or more values are selected then only Payment Receipts for the selected Checkbooks will be returned.
  • Receipt Date From: a text box to enter the beginning date range (from date) of the Payment Receipt records you are selecting. If blank the data will not be limited by this parameter. If entered, it must be a valid date format and must be <= the 'Receipt Date To' parameter. This defaults to 90 days from the current date but can be changed to any valid date that is <= the 'Receipt Date To'.
  • Receipt Date To: a text box to enter the ending date range (to date) of the Payment Receipt records you are selecting. If blank the data will not be limited by this parameter. If entered, it must be a valid date format and must be >= the 'Receipt Date From' parameter. This defaults to blank but can be changed to any valid date that is >= the 'Receipt Date From'.
  • Include Open Transactions: a Yes/No lookup to identify if the data returned includes open (unposted) Payment Receipts. This defaults to "no" but can be changed to "Yes". 
Print
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Refresh
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Refresh - Global
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Void Receipt
FieldsDescription
Checkbox
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Checkbox (Tag)- RV
Checkbox (Tag)- RV
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Account ID

Identifies the ID of the Fisherman, Tender, or Loan the Payment Receipt was received from.

Linked Database Field: ERPx_

Account NameThe value from the 'Vendor Name' property, of the Fisherman & Tender or Loan Master File, for the account that is assigned to the transaction. This is a referential value that comes from ERPX_APVendor.VendorName
Applied Amt.A non-editable text box to identify how much of the Receipt, in the Receipt currency, has been applied. This defaults to 0.00 but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0.00. This is a calculated field that is not editable on this page. This field is not linked to a Database Field.
Checkbook

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Checkbook - List View/Inquiry Field
Checkbook - List View/Inquiry Field
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Linked Database Field: ERPx_

Checkbook Currency
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Checkbook Currency - List View/Inquiry Field
Checkbook Currency - List View/Inquiry Field
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Checkbook Description
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Checkbook Description - List View/Inquiry Field
Checkbook Description - List View/Inquiry Field
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Comment

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Comment - List View/Inquiry Field
Comment - List View/Inquiry Field
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 The value comes from the 'Description' field of the Payment Receipt.

Linked Database Field: ERPx_

Created

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Created (Date & Time) - List View/Inquiry
Created (Date & Time) - List View/Inquiry
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Linked Database Field: ERPx_

Created By

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Created By- List View / Inquiry
Created By- List View / Inquiry
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Linked Database Field: ERPx_

Customer Name
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Customer Name - List View/Inquiry Field
Customer Name - List View/Inquiry Field
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Deposit IDA hyperlink that displays the Transaction ID of the Deposit the Payment Receipt was included on.
GL Date

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GL Date - List View/Inquiry Field
GL Date - List View/Inquiry Field
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This date comes from the Receipt Date.

Linked Database Field: ERPx_

GL Period
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GL Period - List View/Inquiry Field
GL Period - List View/Inquiry Field
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GL Year
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GL Year - List View/Inquiry Field
GL Year - List View/Inquiry Field
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Last Updated

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Last Updated (Date & Time) - List View/Inquiry
Last Updated (Date & Time) - List View/Inquiry
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Linked Database Field: ERPx_

Last Updated By

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Last Updated By - List View/Inquiry
Last Updated By - List View/Inquiry
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Linked Database Field: ERPx_

Payment #

Identifies the value entered in the 'Reference #' field. This identifies the number of the payment you received, most often associated with the Check #. This field is always editable from the record view, even after the transaction is posted.

Linked Database Field: ERPx_ARTransactionHeader.DocNumber.

Receipt Amt.

Identifies the amount of the payment you received, formatted in the 'Currency' specified. 

Linked Database Field: ERPx_

Receipt Currency

Identifies the currency of the Payment Receipt. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New" and no applications for this receipt have been made.

(lightbulb) Since a Receipt can only be applied to transactions matching the Receipt's currency, the 'Currency' cannot be edited once an application exists. If you need to change the Currency, you must unapply all the transactions that are currently applied.

Validations include:

  • If the Currency assigned to the Checkbook matches the 'Home Currency' then the receipt currency can be any currency with a valid exchange table setup to the Home Currency.
  • If the Currency assigned to the Checkbook does NOT match the 'Home Currency', then the receipt must either be in the Checkbook's currency or the 'Home Currency'.

Linked Database Field: ERPx_

Receipt Date

Identifies the date the Receipt was actually received. This field is only editable while the transaction Status is "New" but is disabled once an application for this receipt has been made.

(lightbulb) Since the 'Receipt Date' can impact a Currency Gain / Loss when it is applied, it the cannot be edited once an application exists for receipts that are not in the Home Currency. If you need to change the 'Receipt Date', you must unapply all the transactions that are currently applied.

Linked Database Field: ERPx_

Receipt Type

Identifies the type of the Receipt. This defaults to "Check" but can be changed. This is required to Approve and/or Post. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New". 

The lookup contains all the values in the MFCashReceiptType Enumeration Class. 

Linked Database Field: ERPx_

Status

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Status - List View/Inquiry Field
Status - List View/Inquiry Field
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Linked Database Field: ERPx_

Transaction

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Trans. ID - List View/Inquiry Field
Trans. ID - List View/Inquiry Field
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Linked Database Field: ERPx_

Unapplied Amt.

Identifies how much of the Receipt still needs to be applied. This will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0.00 and < 'Amount'. This is a calculated field that is not editable.

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