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The purpose of the Payment Receipts Inquiry is to view all the Payment Receipts that were received in the Fisherman Accounting Functional Area. From here, users can review Payment Receipts, apply/unapply Payment Receipts, open the Payment Receipt transaction, and/or open the Deposit the Payment Receipt was deposited on. This inquiry is typically used to view posted Payment Receipts but all Payment Receipts, including open (unposted) Payment Receipts can be found here.

Software Version: YYYY.MM.DD and newer

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true field is only editable after a 'Customer' has been selected and while the transaction Status is "New" and no applications for this receipt have been made.

(lightbulb) Since a Receipt can only be applied to transactions matching the Receipt's currency, the 'Currency' cannot be edited once an application exists. If you need to change the Currency, you must unapply all the transactions that are currently applied.

Validations include:

  • If the Currency assigned to the Checkbook matches the 'Home Currency' then the receipt currency can be any currency with a valid exchange table setup to the Home Currency.
    • If the Currency assigned to the Checkbook does NOT match the 'Home Currency', then the receipt must either be in the Checkbook's currency or the 'Home Currency'
    Toolbar IconsDescription
    Apply / Unapply DocumentsOpens the 'Apply Sales Documents' window for the Payment Receipt selected so users can apply and/or unapply Payment Receipts. This window will only open if a Payment Receipt has been selected. If more than one Payment Receipt is selected it will be open the lowest 'Transaction' number selected.
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    Inquiry Criteria

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    • Checkbook: a multi-select lookup to select one or more Checkbooks. If left blank, the data will not be limited by this parameter. If one or more values are selected then only Payment Receipts for the selected Checkbooks will be returned.
    • Receipt Date From: a text box to enter the beginning date range (from date) of the Payment Receipt records you are selecting. If blank the data will not be limited by this parameter. If entered, it must be a valid date format and must be <= the 'Receipt Date To' parameter. This defaults to 90 days from the current date but can be changed to any valid date that is <= the 'Receipt Date To'.
    • Receipt Date To: a text box to enter the ending date range (to date) of the Payment Receipt records you are selecting. If blank the data will not be limited by this parameter. If entered, it must be a valid date format and must be >= the 'Receipt Date From' parameter. This defaults to blank but can be changed to any valid date that is >= the 'Receipt Date From'.
    • Include Open Transactions: a Yes/No lookup to identify if the data returned includes open (unposted) Payment Receipts. This defaults to "no" but can be changed to "Yes". 
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    FieldsDescription
    Checkbox
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    Account ID

    Identifies the ID of the Fisherman, Tender, or Loan the Payment Receipt was received from.

    Linked Database Field: ERPx_

    Account NameThe value from the 'Vendor Name' property, of the Fisherman & Tender or Loan Master File, for the account that is assigned to the transaction. This is a referential value that comes from ERPX_APVendor.VendorName
    Applied Amt.A non-editable text box to identify Identifies how much of the Receipt, in the Receipt currency, has been applied. This defaults to 0.00 but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0.00. This is a calculated field that is not editable on this page. This field is not linked to a Database Field.
    Checkbook

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    Linked Database Field: ERPx_

    Checkbook Currency
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    Checkbook Currency - List View/Inquiry Field
    Checkbook Currency - List View/Inquiry Field
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    Checkbook Description
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    Checkbook Description - List View/Inquiry Field
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    Comment

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    Comment - List View/Inquiry Field
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     The value comes from the 'Description' field of the Payment Receipt.

    Linked Database Field: ERPx_

    Created

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    Linked Database Field: ERPx_

    Created By

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    Linked Database Field: ERPx_

    		Customer Name
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    Deposit IDA hyperlink that displays the Transaction ID of the Deposit the Payment Receipt was included on.
    GL Date

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    GL Date - List View/Inquiry Field
    GL Date - List View/Inquiry Field
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    This date comes from the Receipt Date.

    Linked Database Field: ERPx_

    GL Period
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    GL Period - List View/Inquiry Field
    GL Period - List View/Inquiry Field
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    GL Year
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    GL Year - List View/Inquiry Field
    GL Year - List View/Inquiry Field
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    Last Updated

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    Last Updated (Date & Time) - List View/Inquiry
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    Linked Database Field: ERPx_

    Last Updated By

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    Linked Database Field: ERPx_

    Payment #

    Identifies the value entered in the 'Reference #' field. This identifies the number of the payment you received, most often associated with the Check #. This field is always editable from the record view, even after the transaction is posted.

    Linked Database Field: ERPx_ARTransactionHeader.DocNumber.

    Receipt Amt.

    Identifies the amount of the payment you received, formatted in the 'Currency' specified. 

    Linked Database Field: ERPx_

    Receipt Currency

    Identifies the currency of the Payment Receipt. This

    is looked up from the 'Currency' that is assigned to the Fisherman, Tender, or Loan Account.

    Linked Database Field: ERPx_

    Receipt Date

    Identifies the date the Receipt was actually received. This field is only editable while the transaction Status is "New" but is disabled once an application for this receipt has been made.(lightbulb) Since the 'Receipt Date' can impact a Currency Gain / Loss when it is applied, it the cannot be edited once an application exists for receipts that are not in the Home Currency. If you need to change the 'Receipt Date', you must unapply all the transactions that are currently applied.

    Linked Database Field: ERPx_

    Receipt Type

    Identifies the type of the Receipt. This defaults to "Check" but can be changed. This is required to Approve and/or Post. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New". 

    The lookup contains all the values in the MFCashReceiptType Enumeration Class. 

    Linked Database Field: ERPx_

    Status

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    Linked Database Field: ERPx_

    Transaction

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    Trans. ID - List View/Inquiry Field
    Trans. ID - List View/Inquiry Field
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    Linked Database Field: ERPx_

    Unapplied Amt.

    Identifies how much of the Receipt still needs to be applied. This will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0.00 and < 'Amount'. This is a calculated field that is not editable.

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