| Toolbar Icons | Description |
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| Edit | | Insert excerpt |
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| Edit - LV |
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| Edit - LV |
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| nopanel | true |
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| Excel | | Insert excerpt |
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| Excel - LV |
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| Excel - LV |
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| nopanel | true |
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| Favorites | | Insert excerpt |
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| Favorites Add/Remove - Global |
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| Favorites Add/Remove - Global |
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| nopanel | true |
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| Grid Layout | | Insert excerpt |
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| Grid Layout - Global |
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| Grid Layout - Global |
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| nopanel | true |
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| Help | | Insert excerpt |
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| Help - Global |
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| Help - Global |
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| nopanel | true |
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| New | | Insert excerpt |
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| New - Multi-Select Trans Type - Global |
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| New - Multi-Select Trans Type - Global |
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| nopanel | true |
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- Invoice: A transaction to record a purchase you are making from a Vendor.
- Credit Memo: A transaction to record a return/refund you are getting from Vendor.
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| Fields | Description |
| Checkbox | | Insert excerpt |
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| Checkbox - LV |
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| Checkbox - LV |
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| nopanel | true |
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| Currency | | Insert excerpt |
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| Insert excerpt |
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| Currency - LV |
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| Currency - LV |
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| nopanel | true |
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| Def - Currency | Def - Currency | | nopanel | true |
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This comes from the 'Currency ID' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults from the Currency setup on the Vendor and is not editable on the transaction. | Insert excerpt |
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| Def - Currency |
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| Def - Currency |
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| nopanel | true |
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Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK |
| Distributed To | | Insert excerpt |
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| Def - Not Defined |
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| Def - Not Defined |
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| nopanel | true |
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This comes from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. This defaults as blank and is always editable while the transaction is in a Status of New. Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSK |
| Distributed To Type | | Insert excerpt |
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| Def - Not Defined |
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| Def - Not Defined |
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| nopanel | true |
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This is derived from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. Because this defaults from the Vendor, Employee or Project, it is not editable on the transaction. This contains the associated value in the MFDistributionType Enumeration Class. Database Field: ERPx_APTransactionLine.ToMFDistributionTypeEN |
| Doc Date | | Insert excerpt |
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| Doc Date - LV |
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| Doc Date - LV |
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| nopanel | true |
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This comes from the 'Doc Date' on the 'Home' tab of the Invoice/Credit Memo Record View. This defaults from the current date and is always editable while the transaction is in a Status of New. Database Field: ERPx_APTransactionHeader.TransactionDate |
| Doc Description | | Insert excerpt |
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| Doc Description - LV |
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| Doc Description - LV |
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| nopanel | true |
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This comes from the 'Description' on the 'Home' tab of the Invoice/Credit Memo Record View. This defaults as blank and is always editable, even after the transaction is Posted.Database Field: ERPx_APTransactionHeader.Description |
| Doc No | | Insert excerpt |
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| Doc No - LV |
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| Doc No - LV |
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| nopanel | true |
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This comes from the 'Doc No' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the transaction/Invoice # assigned by your Vendor. This defaults as blank and is required. This is always editable while the transaction is in a Status of New.Database Field: ERPx_APTransactionHeader.DocNumber |
| Extended | | Insert excerpt |
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| Def - Not Defined |
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| Def - Not Defined |
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| nopanel | true |
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This comes from the 'Extended' on the Item grid of the Invoice/Credit Memo Record View and is calculated based on the product of the Quantity and Price of the transaction line. This can only be edited by changing the Quantity and/or Price of the transaction line. Database Fields: ERPx_APTransactionLine.ExtendedAmount |
| GL Date | | Insert excerpt |
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| GL Date - LV |
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| GL Date - LV |
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| nopanel | true |
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This comes from the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults as blank and if not manually edited, will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New.Database Field: ERPx_APTransactionHeader.GLDate |
| GL Period | | Insert excerpt |
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| GL Period - LV |
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| GL Period - LV |
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| nopanel | true |
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This is a calculated field using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date. |
| GL Year | | Insert excerpt |
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| GL Year - LV |
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| GL Year - LV |
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| nopanel | true |
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This is a calculated field using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date. |
| Item Description | | Insert excerpt |
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| Def - Not Defined |
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| Def - Not Defined |
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| nopanel | true |
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This comes from the 'Description' on the Item grid of the Invoice/Credit Memo Record View. This defaults as blank and is always editable while the transaction is in a Status of New or Approved. Database Field: ERPx_APTransactionLine.LineDescription |
| Payable Account | | Insert excerpt |
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| Def - Not Defined |
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| Def - Not Defined |
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| nopanel | true |
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This comes from the Vendor's 'Accounts Payable' on the 'Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction. Database Fields: ERPx_GLAccount.AccountSK, ERPx_APVendor.APGLAcctRef |
| Payable Account Description | | Insert excerpt |
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| Def - Not Defined |
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| Def - Not Defined |
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| nopanel | true |
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This comes from the Vendor's 'Accounts Payable' on the 'Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction.
Database Fields: ERPx_GLAccount.Description, ERPx_APVendor.APGLAcctRef |
| Pmt./Apply Hold | Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This comes from the 'Pmt./Apply Hold' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults as blank and is always editable, even for posted transactions as long as they have not yet been fully applied. - Invoices on hold will not be selected for payment when building AP Check Batches.
- Credit Memos on hold cannot be selected to apply to open Invoice
Database Field: ERPx_APTransactionHeader.IsOnApplicationHold |
| PO | | Insert excerpt |
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| Purchase Order - LV |
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| Purchase Order - LV |
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| nopanel | true |
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This comes from the 'PO' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the purchase order you used when making the purchase. This defaults as blank and is not required. This is always editable while the transaction is in a Status of New.Database Field: ERPx_APTransactionHeader.PurchaseOrderID |
| Price | | Insert excerpt |
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| Def - Not Defined |
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| Def - Not Defined |
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| nopanel | true |
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This comes from the 'Price' on the Item grid of the Invoice/Credit Memo Record View. This defaults as "0.00" and is not required. This is always editable while the transaction is in a Status of New. Database Fields: ERPx_APTransactionLine.Price |
| Purchase Account | | Insert excerpt |
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| Def - Not Defined |
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| Def - Not Defined |
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| nopanel | true |
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This comes from the 'Purchase Account' on the Item grid of the Invoice/Credit Memo Record View. This defaults as blank and is not required. This is always editable while the transaction is in a Status of New. Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APTransactionLine.AccountSK |
| Purchase Account Description | | Insert excerpt |
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| Def - Not Defined |
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| Def - Not Defined |
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| nopanel | true |
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This comes from the 'Purchase Account' on the Item grid of the Invoice/Credit Memo Record View. This defaults as blank and is not required. This is always editable while the transaction is in a Status of New. Database Fields: ERPx_GLAccount.Description, ERPx_APTransactionLine.AccountSK |
| Quantity | | Insert excerpt |
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| Def - Not Defined |
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| Def - Not Defined |
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| nopanel | true |
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This comes from the 'Quantity' on the Item grid of the Invoice/Credit Memo Record View. This defaults as "1.00" and is not required. This is always editable while the transaction is in a Status of New. Database Fields: ERPx_APTransactionLine.Quauntity |
| Status | This needs to be updated to only have statuses of New, Approved and Ready to Post. This comes from the 'Status' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the status of the transaction. This defaults as 'New' and is required. This is always editable while the transaction is in a Status of 'New' or 'Approved'. | Insert excerpt |
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| Def - Status - all exc. Sales Order |
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| Def - Status - all exc. Sales Order |
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| nopanel | true |
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Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK |
| Transaction | | Insert excerpt |
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| Transaction ID - LV |
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| Transaction ID - LV |
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| nopanel | true |
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| Insert excerpt |
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| Def - Transaction ID | Def - Transaction ID |
| nopanel | true |
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This Clicking on this link opens the AP Invoice / Credit Memo Record View for the selected record. This is a system assigned number that comes from the 'Transaction Class' and is required but is not editable by users.
| Insert excerpt |
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| Def - Transaction ID |
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| Def - Transaction ID |
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| nopanel | true |
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Database Field: ERPx_APTransactionHeader.TransactionID
| Transaction Class | | Insert excerpt |
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| Def - Transaction Class |
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| Def - Transaction Class |
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| nopanel | true |
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This comes from the 'Transaction Class' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults as 'Default' and is not editable.Database Fields: ERPx_APTransactionClass.TransactionClassDescription ,ERPx_APTransactionHeader.TransactionClassSK |
| Transaction Type | | Insert excerpt |
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| Def - Transaction Types |
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| Def - Transaction Types |
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| nopanel | true |
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This comes from the Transaction Type selected when starting a new transaction. This is never editable.Database Fields: ERPx_APTransactionType.TransactionName, ERPx_APTransactionHeader.TransactionClassSK |
| UOM | | Insert excerpt |
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| Def - Not Defined |
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| Def - Not Defined |
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| nopanel | true |
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This comes from the 'UOM' on the Item grid of the Invoice/Credit Memo Record View. This defaults as blank and is not required. This is always editable while the transaction is in a Status of New. Database Fields: ERPx_IMUOM.UOMID, ERPx_APTransactionLine.QuantityUOMSK |
| Vendor | | Insert excerpt |
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| Def - Vendor ID |
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| Def - Vendor ID |
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| nopanel | true |
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This represents the ID of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction.Database Fields: ERPx_APVendor.VendorID ,ERPx_APTransactionHeader.VendorSK |
| Vendor Class | | Insert excerpt |
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| Def - Vendor Class |
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| Def - Vendor Class |
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| nopanel | true |
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This comes from the 'Vendor Class' assigned to the 'Vendor' that is selected on the 'Home' tab of the Invoice/Credit Memo Record View. Because this defaults from the Vendor, it is not editable on the transaction. Database Field: ERPx_APVendorClass.ClassDescription, ERPx_APTransactionHeader.VendorSK |
| Vendor Name | | Insert excerpt |
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| Def - Vendor Name |
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| Def - Vendor Name |
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| nopanel | true |
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This represents the name of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction.Database Fields: ERPx_APVendor.VendorName ,ERPx_APTransactionHeader.VendorSK |
This list view also contains columns for each Attribute that is set up for the 'AP Purchasing' attribute type. Because these are user defined, they are not included in the default view but can be added a saved layout. AP Purchasing attributes are not included in the help documentation.