| Toolbar Icons | Description |
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| Delete | | Insert excerpt |
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| Delete - LV |
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| Delete - LV |
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| nopanel | true |
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| Edit | | Insert excerpt |
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| Edit - LV |
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| Edit - LV |
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| nopanel | true |
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| Excel | | Insert excerpt |
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| Excel - LV |
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| Excel - LV |
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| nopanel | true |
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| Favorites | | Insert excerpt |
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| Favorites Add/Remove - Global |
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| Favorites Add/Remove - Global |
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| nopanel | true |
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| Grid Layout | | Insert excerpt |
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| Grid Layout - Global |
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| Grid Layout - Global |
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| nopanel | true |
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| Help | | Insert excerpt |
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| Help - Global |
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| Help - Global |
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| nopanel | true |
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| Mass Update | | Insert excerpt |
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| Mass Update - Global |
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| Mass Update - Global |
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| nopanel | true |
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- GL Date: A date field that defaults to "(No Change)", but also allows users to select a date from the calendar. Assigns the selected date to the selected/filtered transactions when Apply is clicked.
- Pmt./Apply Hold: A single-select lookup that defaults to "(No Change)", but also has options for (blank) and "Yes". Assigns the selected value to selected/filtered transactions when Apply is clicked.
- Status: A single-select lookup that defaults to "(No Change)", but also has options for "New", "Approved" and "Ready to Post". Assigns the selected Status to selected/filtered transactions when Apply is clicked.
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| New | | Insert excerpt |
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| New - Multi-Select Trans Type - Global |
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| New - Multi-Select Trans Type - Global |
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| nopanel | true |
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- Invoice: A transaction to record a purchase you are making from a Vendor.
- Credit Memo: A transaction to record a return/refund you are getting from Vendor.
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| Print | | Insert excerpt |
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| Print - LV |
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| Print - LV |
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| nopanel | true |
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| Fields | Description |
| Checkbox | | Insert excerpt |
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| Checkbox - LV |
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| Checkbox - LV |
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| nopanel | true |
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| Amount | | Insert excerpt |
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| Amount (Transaction Amount) - LV |
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| Amount (Transaction Amount) - LV |
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| nopanel | true |
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This comes from the 'Amount' on the 'Home' tab of the Invoice/Credit Memo Record View and is calculated based on the sum of all transaction lines. This can only be edited by changing the quantity and/or price of one or more transaction lines. Database Field: ERPx_APTransactionHeader.ExtendedAmount |
| Currency | | Insert excerpt |
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| Currency - LV |
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| Currency - LV |
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| nopanel | true |
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This This comes from the 'Currency ID' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults from the Currency setup on the Vendor and is not editable on the transaction. | Insert excerpt |
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| Def - Currency |
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| Def - Currency |
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| nopanel | true |
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Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK |
| Doc Date | | Insert excerpt |
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| Doc Date - LV |
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| Doc Date - LV |
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| nopanel | true |
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This comes from the 'Doc Date' on the 'Home' tab of the Invoice/Credit Memo Record View. This defaults from the current date and is always editable while the transaction is in a Status of New. Database Field: ERPx_APTransactionHeader.TransactionDate |
| Doc Description | | Insert excerpt |
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| Doc Description - LV |
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| Doc Description - LV |
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| nopanel | true |
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This comes from the 'Description' on the 'Home' tab of the Invoice/Credit Memo Record View. This defaults as blank and is always editable, even after the transaction is Posted. Database Field: ERPx_APTransactionHeader.Description |
| Doc No | | Insert excerpt |
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| Doc No - LV |
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| Doc No - LV |
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| nopanel | true |
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This comes from the 'Doc No' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the transaction/Invoice # assigned by your Vendor. This defaults as blank and is required. This is always editable while the transaction is in a Status of New. Database Field: ERPx_APTransactionHeader.DocNumber |
| GL Date | | Insert excerpt |
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| GL Date - LV |
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| GL Date - LV |
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| nopanel | true |
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This comes from the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults as blank and if not manually edited, will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New. Database Field: ERPx_APTransactionHeader.GLDate |
| GL Period | | Insert excerpt |
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| GL Period - LV |
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| GL Period - LV |
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| nopanel | true |
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This is a calculated field using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date. |
| GL Year | | Insert excerpt |
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| GL Year - LV |
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| GL Year - LV |
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| nopanel | true |
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This is a calculated field using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date. |
| Payment Terms | | Insert excerpt |
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| Payment Terms - LV |
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| Payment Terms - LV |
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| nopanel | true |
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This comes from the 'Payment Terms' on the 'Home' tab of the Invoice/Credit Memo Record View. This defaults from the 'Payment Terms' setup on the Vendor and is always editable while the transaction is in a Status of New. If the Payment Terms are changed, the 'Due Date' and 'Discount Date' values will be automatically updated based on the new Payment Terms. | Insert excerpt |
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| Def - Payment Terms |
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| Def - Payment Terms |
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| nopanel | true |
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Database Fields: ERPx_MFPaymentTerms.PaymentTermName, ERPx_APTransactionHeader.PaymentTermSK |
| Pmt./Apply Hold | Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This comes from the 'Pmt./Apply Hold' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults as blank and is always editable, even for posted transactions as long as they have not yet been fully applied. - Invoices on hold will not be selected for payment when building AP Check Batches.
- Credit Memos on hold cannot be selected to apply to open Invoice
Database Field: ERPx_APTransactionHeader.IsOnApplicationHold |
| PO | | Insert excerpt |
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| Purchase Order - LV |
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| Purchase Order - LV |
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| nopanel | true |
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This comes from the 'PO' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the purchase order you used when making the purchase. This defaults as blank and is not required. This is always editable while the transaction is in a Status of New. Database Field: ERPx_APTransactionHeader.PurchaseOrderID |
| Status | This comes from the 'Status' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the status of the transaction. This defaults as 'New' and is required. This is always editable while the transaction is in a Status of 'New' or 'Approved'. | Insert excerpt |
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| Def - Status - all exc. Sales Order |
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| Def - Status - all exc. Sales Order |
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| nopanel | true |
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Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK |
| Transaction | | Insert excerpt |
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| Transaction ID - LV |
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| Transaction ID - LV |
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| nopanel | true |
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| Insert excerpt |
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| Def - Transaction ID |
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| Def - Transaction ID |
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| nopanel | true |
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This is a system assigned number that comes from the 'Transaction Class' and is required but is not editable by users. Database Field: ERPx_APTransactionHeader.TransactionID |
| Transaction Class | | Insert excerpt |
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| Def - Transaction Class |
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| Def - Transaction Class |
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| nopanel | true |
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This comes from the 'Transaction Class' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults as 'Default' and is not editable. Database Fields: ERPx_APTransactionClass.TransactionClassDescription, ERPx_APTransactionHeader.TransactionClassSK |
| Transaction Type | | Insert excerpt |
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| Def - Transaction Types |
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| Def - Transaction Types |
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| nopanel | true |
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This comes from the Transaction Type selected when starting a new transaction. This is never editable. Database Fields: ERPx_APTransactionType.TransactionName, ERPx_APTransactionHeader.TransactionClassSK |
| Vendor | | Insert excerpt |
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| Def - Vendor ID |
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| Def - Vendor ID |
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| nopanel | true |
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This represents the ID of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction. Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK |
| Vendor Class | | Insert excerpt |
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| Def - Vendor Class |
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| Def - Vendor Class |
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| nopanel | true |
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This comes from the 'Vendor Class' assigned to the 'Vendor' that is selected on the 'Home' tab of the Invoice/Credit Memo Record View. Because this defaults from the Vendor it is not editable on the transaction. Database Field: ERPx_APVendorClass.ClassDescription, ERPx_APTransactionHeader.VendorSK |
| Vendor Name | | Insert excerpt |
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| Def - Vendor Name |
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| Def - Vendor Name |
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| nopanel | true |
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This represents the name of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction. Database Fields: ERPx_APVendor.VendorName, ERPx_APTransactionHeader.VendorSK |
This list view also contains columns for each Attribute that is set up for the 'AP Purchasing' attribute type. Because these are user defined, they are not included in the default view but can be added a saved layout. AP Purchasing attributes are not included in the help documentation.