Page Comparison

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	Def - Trans - AP Invoice/Credit Memo
	Def - Trans - AP Invoice/Credit Memo
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The purpose of this page is to view, add, edit, remove, and post AP Invoices and Credit Memos. Additionally, users can Mass Update the GL Date, Pmt/Apply Hold, and Status of multiple transactions at once.

This list view also contains columns for each Attribute that is set up for the 'AP Purchasing' attribute type. Because these are user defined, they are not included in the default view but can be added a saved layout. AP Purchasing attributes are not included in the help documentation.

Software Version: YYYY.MM.DD and newer

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Toolbar Icons

Description

Delete

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	Delete - LV
	Delete - LV
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Edit

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	Edit - LV
	Edit - LV
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Excel

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	Excel - LV
	Excel - LV
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Favorites

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	Favorites Add/Remove - Global
	Favorites Add/Remove - Global
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Grid Layout

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	Grid Layout - Global
	Grid Layout - Global
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Help

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	Help - Global
	Help - Global
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Mass Update

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	Mass Update - Global
	Mass Update - Global
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GL Date: A date field that defaults to "(No Change)", but also allows users to select a date from the calendar. Assigns the selected date to the selected/filtered transactions when Apply is clicked.
Pmt./Apply Hold: A single-select lookup that defaults to "(No Change)", but also has options for (blank) and "Yes". Assigns the selected value to selected/filtered transactions when Apply is clicked.
Status: A single-select lookup that defaults to "(No Change)", but also has options for "New", "Approved" and "Ready to Post". Assigns the selected Status to selected/filtered transactions when Apply is clicked.

New

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	New - Multi-Select Trans Type - Global
	New - Multi-Select Trans Type - Global
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Invoice: A transaction to record a purchase you are making from a Vendor.
Credit Memo: A transaction to record a return/refund you are getting from Vendor.

Print

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	Print - LV
	Print - LV
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Fields

Description

Checkbox

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	Checkbox
	Checkbox
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Amount

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	Amount - Transaction
	Amount - Transaction
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This comes from the 'Amount' on the 'Home' tab of the Invoice/Credit Memo Record View and is calculated based on the sum of all transaction lines. This is required and can only be edited by changing the quantity and/or price of one or more transaction lines.

Database Field: ERPx_APTransactionHeader.ExtendedAmount

Currency

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	Currency
	Currency
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This is required and comes from the 'Currency ID' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults from the Currency setup on the Vendor and is not editable on the transaction.

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	Def - Currency
	Def - Currency
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Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK

Doc Date

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	Doc Date
	Doc Date
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This comes is required and can be edited from the 'Doc Date' on the 'Home' tab of the Invoice/Credit Memo Record View. This defaults from the current date and is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.TransactionDate

Doc Description

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	Doc Description
	Doc Description
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This comes is not required and can be edited from the 'Description' on the 'Home' tab of the Invoice/Credit Memo Record View. This defaults as blank and is always editable, even after the transaction is Posted.

Database Field: ERPx_APTransactionHeader.Description

Doc No

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	Doc No
	Doc No
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This comes is required and can be edited from the 'Doc No' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the transaction/Invoice # assigned by your Vendor. This defaults as blank and is required. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.DocNumber

GL Date

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	GL Date
	GL Date
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This comes is required and can be edited from the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults as blank and if If not manually edited, this will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.GLDate

GL Period

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	GL Period
	GL Period
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This is required and calculated using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date.

GL Year

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	GL Year
	GL Year
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This is required and calculated using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date.

Payment Terms

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	Payment Terms
	Payment Terms
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This comes is required and can be edited from the 'Payment Terms' on the 'Home' tab of the Invoice/Credit Memo Record View. This defaults from the 'Payment Terms' setup on the Vendor and is always editable while the transaction is in a Status of New. If the Payment Terms are changed, the 'Due Date' and 'Discount Date' values will be automatically updated based on the new Payment Terms.

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	Def - Payment Terms
	Def - Payment Terms
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Database Fields: ERPx_MFPaymentTerms.PaymentTermName, ERPx_APTransactionHeader.PaymentTermSK

Pmt./Apply Hold

Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This comes is not required and can be edited from the 'Pmt./Apply Hold' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults as blank and is always editable, even for posted transactions as long as they have not yet been fully applied.

Invoices on hold will not be selected for payment when building AP Check Batches.
Credit Memos on hold cannot be selected to apply to open Invoice

Database Field: ERPx_APTransactionHeader.IsOnApplicationHold

PO

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	Purchase Order
	Purchase Order
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This comes is not required and can be edited from the 'PO' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the purchase order you used when making the purchase. This defaults as blank and is not required. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.PurchaseOrderID

Status

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	Status
	Status
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This comes is required and can be edited from the 'Status' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the status of the transaction. This defaults as 'New' and is required. This is always editable while the transaction is in a Status of 'New' or 'Approved'.

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	Def - Status
	Def - Status
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The Statuses that apply to transactions in this List View include:

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	Def - Status - New
	Def - Status - New
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	Def - Status - Approved
	Def - Status - Approved
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	Def - Status - Ready to Post
	Def - Status - Ready to Post
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Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK

Transaction

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	Transaction ID
	Transaction ID
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Clicking on this link opens the AP Invoice / Credit Memo Record View for the selected record. This is a system assigned number that comes from the 'Transaction Class' and is required but is not editable by users.

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	Def - Transaction ID
	Def - Transaction ID
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Database Field: ERPx_APTransactionHeader.TransactionID

Transaction Class

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	Transaction Class
	Transaction Class
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This is required and comes from the 'Transaction Class' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults as 'Default' and is not editable.

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	Def - Transaction Class
	Def - Transaction Class
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Database Fields: ERPx_APTransactionClass.TransactionClassDescription, ERPx_APTransactionHeader.TransactionClassSK

Transaction Type

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	Transaction Type
	Transaction Type
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This is required and comes from the Transaction Type selected when starting a new transaction. This is never editable.

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	Def - Transaction Types
	Def - Transaction Types
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Database Fields: ERPx_APTransactionType.TransactionName, ERPx_APTransactionHeader.TransactionClassSK

Vendor

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	Vendor ID
	Vendor ID
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This is required and represents the ID of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction.

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	Def - Vendor ID
	Def - Vendor ID
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Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK

Vendor Class

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	Vendor Class
	Vendor Class
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This is required and comes from the 'Vendor Class' assigned to the 'Vendor' that is selected on the 'Home' tab of the Invoice/Credit Memo Record View. Because this defaults from the Vendor it is not editable on the transaction.

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	Def - Vendor Class
	Def - Vendor Class
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Database Field: ERPx_APVendorClass.ClassDescription, ERPx_APTransactionHeader.VendorSK

Vendor Name

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	Vendor Name
	Vendor Name
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This is required and represents the name of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction.

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	Def - Vendor Name
	Def - Vendor Name
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Database Fields: ERPx_APVendor.VendorName, ERPx_APTransactionHeader.VendorSK

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Versions Compared

Old Version 32

New Version 33

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