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	Def - Trans - AP Invoice/Credit Memo
	Def - Trans - AP Invoice/Credit Memo
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The purpose of this page is to show line item detail for all these unposted transactions.

This list view also contains columns for each Attribute that is set up for the 'AP Purchasing' attribute type. Because these are user defined, they are not included in the default view but can be added a saved layout. AP Purchasing attributes are not included in the help documentation.

Software Version: YYYY.MM.DD and newer

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	Edit - LV
	Edit - LV
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	Excel - LV
	Excel - LV
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	Favorites Add/Remove - Global
	Favorites Add/Remove - Global
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	Grid Layout - Global
	Grid Layout - Global
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Help

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	Help - Global
	Help - Global
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New

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	New - Multi-Select Trans Type - Global
	New - Multi-Select Trans Type - Global
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Invoice: A transaction to record a purchase you are making from a Vendor.
Credit Memo: A transaction to record a return/refund you are getting from Vendor.

Fields

Description

Checkbox

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	Checkbox
	Checkbox
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Currency

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	Currency
	Currency
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This This is required and comes from the 'Currency ID' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults from the Currency setup on the Vendor and is not editable on the transaction.

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	Def - Currency
	Def - Currency
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Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK

Distributed To

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	Distributed To
	Distributed To
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This comes is not required and can be edited from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. This defaults as blank and is always editable while the transaction is in a Status of New.

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	Def - Not Defined
	Def - Not Defined
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Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSK

Distributed To Type

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	Distributed To Type
	Distributed To Type
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This is not required and is derived from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. Because this defaults from the Vendor, Employee or Project, it is not editable only editable by changing the Distributed To field on the transaction. This contains the associated value in the MFDistributionType Enumeration Class.

Database Field: ERPx_APTransactionLine.ToMFDistributionTypeEN

Doc Date

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	Doc Date
	Doc Date
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This comes This is required and can be edited from the 'Doc Date' on the 'Home' tab of the Invoice/Credit Memo Record View. This defaults from the current date and This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.TransactionDate

Doc Description

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	Doc Description - HeaderDoc
	Description - Header
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This comes This is not required and can be edited from the 'Description' on the 'Home' tab of the Invoice/Credit Memo Record View. This defaults as blank and is always editable, even after the transaction is Posted.

Database Field: ERPx_APTransactionHeader.Description

Doc No

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	Doc No
	Doc No
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This comes This is required and can be edited from the 'Doc No' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the transaction/Invoice # assigned by your Vendor. This defaults as blank and is required. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.DocNumber

Extended

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	Extended
	Extended
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This is required and comes from the 'Extended' on the Item grid of the Invoice/Credit Memo Record View and is calculated based on the product of the Quantity and Price of the transaction line. This can only be edited by changing the Quantity and/or Price of the transaction line.

Database Field: ERPx_APTransactionLine.ExtendedAmount

GL Date

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	GL Date
	GL Date
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This comes This is required and can be edited from the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults as blank and if View. If not manually edited, this will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.GLDate

GL Period

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	GL Period
	GL Period
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This This is a required and calculated field using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date.

GL Year

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	GL Year
	GL Year
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This

This is

a

required and calculated

field

using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date.

Item Description

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	Description - Item
	Description - Item
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This comes is required and can be edited from the 'Description' on the Item grid of the Invoice/Credit Memo Record View. This defaults as blank and is always editable while the transaction is in a Status of New or Approved.

Database Field: ERPx_APTransactionLine.LineDescription

Payable Account

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	Payable Account
	Payable Account
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This is required and comes from the Vendor's 'Accounts Payable' on the 'Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction.

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	Def - Not Defined
	Def - Not Defined
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Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APVendor.APGLAcctRef

Payable Account Description

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	Payable Account Description
	Payable Account Description
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This is required and comes from the Vendor's 'Accounts Payable' on the 'Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction.

Database Fields: ERPx_GLAccount.Description, ERPx_APVendor.APGLAcctRef

Pmt./Apply Hold

Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This comes is not required and can be edited from the 'Pmt./Apply Hold' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults as blank and is always editable, even for posted transactions as long as they have not yet been fully applied.

Invoices on hold will not be selected for payment when building AP Check Batches.
Credit Memos on hold cannot be selected to apply to open Invoice

Database Field: ERPx_APTransactionHeader.IsOnApplicationHold

PO

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	Purchase Order
	Purchase Order
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This comes This is not required and can be edited from the 'PO' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the purchase order you used when making the purchase. This defaults as blank and is not required. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.PurchaseOrderID

Price

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	Price
	Price
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This comes is required and can be edited from the 'Price' on the Item grid of the Invoice/Credit Memo Record View. This defaults as "0.00" and is not required. This is always editable while the transaction is in a Status of New.

Database Fields: ERPx_APTransactionLine.Price

Purchase Account

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	Purchase Sale Account - ItemPurchase
	Sale Account - Item
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This comes is required and can be edited from the 'Purchase Account' on the Item grid of the Invoice/Credit Memo Record View. This defaults as blank and is not requiredView. This is always editable while the transaction is in a Status of New.

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	Def - Not Defined
	Def - Not Defined
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Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APTransactionLine.AccountSK

Purchase Account Description

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	Purchase Account Description
	Purchase Account Description
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This comes is required and can be edited from the 'Purchase Account' on the Item grid of the Invoice/Credit Memo Record View. This defaults as blank and is not required. This is always editable while the transaction is in a Status of New.

Database Fields: ERPx_GLAccount.Description, ERPx_APTransactionLine.AccountSK

Quantity

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	Quantity
	Quantity
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This comes is required and can be edited from the 'Quantity' on the Item grid of the Invoice/Credit Memo Record View. This defaults as "1.00" and is not required. This is always editable while the transaction is in a Status of New.

Database Fields: ERPx_APTransactionLine.Quantity

Status

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	Status
	Status
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This comes This is required and can be edited from the 'Status' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the status of the transaction. This defaults as 'New' and is requiredthe transaction. This is always editable while the transaction is in a Status of 'New' or 'Approved'.

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	Def - Status
	Def - Status
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The Statuses that apply to transaction in this List View include:

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	Def - Status - New
	Def - Status - New
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	Def - Status - Approved
	Def - Status - Approved
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Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK

Transaction

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	Transaction ID
	Transaction ID
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Clicking Clicking on this link opens the AP Invoice / Credit Memo Record View for the selected record. This is a system assigned number that comes from the 'Transaction Class' and is required but is not editable by users.

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	Def - Transaction ID
	Def - Transaction ID
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Database Field: ERPx_APTransactionHeader.TransactionID

Transaction Class

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	Transaction Class
	Transaction Class
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This

This is required and comes from the 'Transaction Class' on the 'Properties' tab of the Invoice/Credit Memo Record View. This

defaults as 'Default' and

is not editable.

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	Def - Transaction Class
	Def - Transaction Class
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Database Fields: ERPx_APTransactionClass.TransactionClassDescription ,ERPx_APTransactionHeader.TransactionClassSK

Transaction Type

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	Transaction Type
	Transaction Type
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This This is required and comes from the Transaction Type selected when starting a new transaction. This is never editable.

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	Def - Transaction Types
	Def - Transaction Types
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Database Fields: ERPx_APTransactionType.TransactionName, ERPx_APTransactionHeader.TransactionClassSK

UOM

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	UOM - Units
	UOM - Units
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This comes is not required and can be edited from the 'UOM' on the Item grid of the Invoice/Credit Memo Record View. This defaults as blank and is not required. This is always editable while the transaction is in a Status of New.

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	Def - Not Defined
	Def - Not Defined
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Database Fields: ERPx_IMUOM.UOMID, ERPx_APTransactionLine.QuantityUOMSK

Vendor

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	Vendor ID
	Vendor ID
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This This is required and represents the ID of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction.

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	Def - Vendor ID
	Def - Vendor ID
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Database Fields: ERPx_APVendor.VendorID ,ERPx_APTransactionHeader.VendorSK

Vendor Class

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	Vendor Class
	Vendor Class
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This This is required and comes from the 'Vendor Class' assigned to the 'Vendor' that is selected on the 'Home' tab of the Invoice/Credit Memo Record View. Because this defaults from the Vendor , it is not editable on the transaction.

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	Def - Vendor Class
	Def - Vendor Class
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Database Field: ERPx_APVendorClass.ClassDescription, ERPx_APTransactionHeader.VendorSK

Vendor Name

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	Vendor Name
	Vendor Name
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This This is required and represents the name of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction.

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	Def - Vendor Name
	Def - Vendor Name
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Database Fields: ERPx_APVendor.VendorName ,ERPx_APTransactionHeader.VendorSK

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Old Version 25

New Version 26

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