The purpose of the Payment Receipt Record View is to enter payments received by customersFishermen, Fishermen & Tenders, Tenders and Loans. From here, users can open the 'Apply Documents' window, review the Journal Details, and post the receipt. When receipts are posted, the Customer Fisherman Balances and Customer Aging are updated and the receipt becomes available to the Checkbook Deposit transaction. Payment Receipts make a journal entry when they are posted.
Software Version: 2020YYYY.01MM.13 DD and newer
| Table of Contents | ||
|---|---|---|
|
...
| Fields | Description |
| Amount | A text box to enter the dollar amount of the payment you received in the 'Currency' you specified. This defaults to 0.00 but is required and must be > 0.00 to Approve and/or Post. If not, the message "Amount must be greater than 0.00." will be displayed. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New" and while no applications exist for the receipt. Editing this value, and saving the transaction will re-calculate the 'Applied' and 'Unapplied' fields. Linked Database Field: ERPx_ARTransactionHeader.ExtendedAmount |
| Applied Amt. | A non-editable text box to identify how much of the Receipt, in the Receipt currency, has been applied. This defaults to 0.00 but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0.00. This is a calculated field that is not editable on this page. This field is not linked to a Database Field. |
| Checkbook | A single-select standard lookup to select which checkbook the receipt will be deposited into. This defaults using the following logic after the Customer is selected:
This is required before you can enter/edit the remaining receipt fields, Approve and/or Post, or to open the 'Apply Documents' window. If not assigned, the message "Checkbook is required" will be displayed. This field is enabled after a 'Customer' has been selected and while the transaction Status is "New". This field is only editable after a 'Customer' has been selected and while the transaction Status is "New" and no applications for this receipt have been made. The lookup contains the list of all the 'Active' checkbooks assigned to the Customer or the Home Currency. Linked Database Field: ERPx_ARTransactionHeader.CheckbookSK |
| Comment | A text box to enter a comment. This defaults to blank and is not required. This field is only editable after a 'Customer' has been selected but remains editable, even after the transaction is posted. This must be <= 60 characters. Linked Database Field: ERPx_ARTransactionHeader.Description |
| Currency | A single-select standard lookup to assign the currency of the Receipt. This initially defaults to the 'Home Currency' but updates to the Customer currency once a Customer has been selected, but can be changed after that. This is required to Approve and/or Post or to open the 'Apply Documents' window. If not assigned, the message "Currency is required and must be in either [Home Currency ID] or [Checkbook Currency ID]." will be displayed. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New" and no applications for this receipt have been made.
Validations include:
The lookup contains all 'Active' currencies. Linked Database Field: ERPx_ARTransactionHeader.CurrencySK |
| Customer | A single-select load on demand lookup to select the Customer you received the payment from. This defaults to blank but is required before anything other than the 'Receipt Date' can be edited. If not assigned, the message "Customer is required." will be displayed. Because this value determines the initial values assigned for the 'Checkbook' and 'Currency', if it is changed after it has been assigned, a message will appear as: "Changing the Customer will reset the Checkbook and/or Receipt Currency." This field is only editable while the transaction Status is "New" and the 'Applied Amount' is blank or 0.00. The lookup contains the list of all 'Active' customers, including the customer accounts that are on hold, displayed as Customer Name (Customer ID). Linked Database Field: ERPx_ARTransactionHeader.CustomerSK |
| Payment # | A text box to enter the number of the payment you received, most often associated with the Check #. This field defaults to blank, is not required, and is only editable after a 'Customer' has been selected. This field is always editable, even after the transaction is posted. Linked Database Field: ERPx_ARTransactionHeader.DocNumber |
| Receipt Date | A date field to enter the date the Receipt was actually received. This defaults to the current date and is required to Approve and/or Post or to open the 'Apply Documents' window. If not, the message "Receipt Date is required." will be displayed. This field is only editable while the transaction Status is "New" but is disabled once an application for this receipt has been made.
Linked Database Field: ERPx_ARTransactionHeader.TransactionDate |
| Receipt Type | A single-select standard lookup to select the type of the Receipt. This defaults to "Check" but can be changed. This is required to Approve and/or Post. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New". The lookup contains all the values in the MFCashReceiptType Enumeration Class. Linked Database Field: ERPx_ARTransactionHeader.CashReceiptTypeEN |
| Status | Changing this value will re-assign the Checkbook and the receipt currency.A single-select standard lookup to select the Status of the Receipt. This defaults to New but can be changed to Approved or Ready to Post. Setting this to Approved, and saving, runs all the posting validations and disables all the fields except the Comment, Payment #, and Status. Setting this to Ready to Post, and saving, posts the transaction, disables all the fields except the Comment and Payment #, and posts the journal entry. The lookup contains the list of New, Approved, and Ready to Post. Linked Database Field: ERPx_ARTransactionHeader.TransactionStatusSK |
| Unapplied Amt. | A non-editable text box to identify how much of the Receipt still needs to be applied. This defaults from 'Amount' entered but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0.00 and < 'Amount'. This is a calculated field that is not editable on this page. This field is not linked to a Database Field. |
Since a Receipt can only be applied to transactions matching the Receipt's currency, the 'Currency' cannot be edited once an application exists. If you need to change the Currency, you must unapply all the transactions that are currently applied.Properties Tab
The fields sorted at the bottom of this section, prefixed with "MC:" are only visible on multi-currency payment receipt transactions.
| Fields | Description | ||||||||
| Checkbook Currency | A non-editable text box to identify the Currency ID for the currency assigned to the Checkbook. Receipts cannot be posted if this value is missing. Linked Database Field: ERPx_MFCheckbook.CurrencySK | ||||||||
| CheckbookSK |
Linked Database Field: ERPx_ARTransactionHeader.CheckbookSK | ||||||||
| Created |
Linked Database Field: ERPx_ARTransactionHeader.CreatedDate | ||||||||
| Created By |
Linked Database Field: ERPx_ARTransactionHeader.CreatedBy | ||||||||
| CustomerSK |
Linked Database Field: ERPx_ARTransactionHeader.CustomerSK | ||||||||
| GL Date |
For Payment Receipts only, If blank, the value will be automatically updated as follows:
The GL Date must be >= the 'Receipt Date'. If not, the message "GL Date must be >= the Receipt Date." will be displayed on Save. The GL Date must fall within a Fiscal Period that is open for Sales. If not, the message, "The Fiscal Period is not open." will be displayed on Save. Linked Database Field: ERPx_ARTransactionHeader.GLDate | ||||||||
| Last Updated |
Linked Database Field: ERPx_ARTransactionHeader.LastUpdated | ||||||||
| Last Updated By |
Linked Database Field: ERPx_ARTransactionHeader.LastUser | ||||||||
| Receipt Currency | A non-editable text box to identify the currency of the receipt. Receipts may not always be in the same currency as the Checkbook. Linked Database Field: ERPx_ARTransactionHeader.CurrencySK | ||||||||
| Transaction ID |
Linked Database Field: ERPx_ARTransactionHeader.TransactionID | ||||||||
| TransactionSK |
Linked Database Field: ERPx_ARTransactionHeader.TransactionHeaderSK | ||||||||
| MC: Exchange Date | This field is used to convert the transaction total 'Receipt Amount' to the 'Home Currency' amount. This is a non-editable text box to show the date range of the 'Rate' (Exchange Rate) on the 'Exchange Table' being used to convert the 'Receipt Amount' to the 'Home Currency' amount. This is only displayed and required when the Receipt currency is not in the 'Home Currency'. This is looked-up using the 'Receipt Date', not the 'GL Date'. This is displayed as: From [Rate From] to [Rate to]. For example, "From 10/01/19 to 10/07/19". The date values are formatted based on the User Preference for 'Date Format'. This value is a looked up from the 'Exchange Table' and not stored in the database while the transaction is in a Status of "New". When the Status is changed to either "Approved" or "Ready to Post" the value is updated and written to the database. For posted transactions, this is the value that existed when the transaction posted. | ||||||||
| MC: Exchange Rate | This field is used to convert the transaction total 'Receipt Amount' to the 'Home Currency' amount. This is a non-editable text box to show the 'Calculation Method' and 'Rate' being used to convert the 'Receipt Amount' to the 'Home Currency' amount. This is only displayed and required when the Receipt's currency is not in the 'Home Currency'. It is set as follows:
This is formatted as: [Calculation Method] by [Rate]. For Example, "Multiply by 1.0250" or "Divide by 1.0250". This value is a looked up from the 'Exchange Table' and not stored in the database while the transaction is in a Status of "New". When the Status is changed to either "Approved" or "Ready to Post" the value is updated and written to the database. For posted transactions, this is the value that existed when the transaction posted. | ||||||||
| MC: Exchange Table | This field is used to convert the transaction total 'Receipt Amount' to the 'Home Currency' amount. This is a non-editable text box that displays the 'Exchange Table ID' used to convert the 'Receipt Amount' to the 'Home Currency' amount. This is only displayed and required when the Receipt's currency is not in the 'Home Currency'. This is assigned as the first Exchange Table containing both the 'Home Currency' and the foreign currency assigned to the Receipt, with a valid 'Rate' (exchange rate) for the 'Receipt Date'. If there are no Rates that cover the 'Receipt Date' then the last Rate will be used. If there are no Exchange Tables containing both the 'Home Currency' and the foreign currency then this will be blank and the message "A valid exchange does not exist between [ReceiptCurrencyID] and [HomeCurrencyID]." will be displayed on Save after the Status is changed to Approve and/or Ready to Post. This value is a looked up from the 'Exchange Table' and not stored in the database while the transaction is in a Status of "New". When the Status is changed to either "Approved" or "Ready to Post" the value is updated and written to the database. For posted transactions, this is the value that existed when the transaction posted. | ||||||||
| MC: Currency Conversion | This field is used to convert the transaction total 'Receipt Amount' to the 'Home Currency' amount. This is a non-editable text box that displays the currencies on the 'Exchange Table' being used to convert the 'Receipt Amount' to the 'Home Currency' amount. This is formatted as: "From [Receipt Currency] to [Home Currency]". This is only displayed and required when the Receipt's currency is not in the 'Home Currency'. This value is a looked up from the 'Exchange Table' and not stored in the database while the transaction is in a Status of "New". When the Status is changed to either "Approved" or "Ready to Post" the value is updated and written to the database. For posted transactions, this is the value that existed when the transaction posted. | ||||||||
| MC: Home Currency Amount | This field is used to convert the transaction total 'Receipt Amount' to the 'Home Currency' amount. This is a non-editable text box that displays the Receipt Amount converted to the Home Currency. This is only displayed and required when the Receipt's currency is not in the 'Home Currency'. This value is a looked up from the 'Exchange Table' and not stored in the database while the transaction is in a Status of "New". When the Status is changed to either "Approved" or "Ready to Post" the value is updated and written to the database. For posted transactions, this is the value that existed when the transaction posted. |
...