| Toolbar Icons | Description |
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| Edit | | Insert excerpt |
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| Edit - LV |
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| Edit - LV |
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| nopanel | true |
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| Excel | | Insert excerpt |
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| Excel - LV |
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| Excel - LV |
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| nopanel | true |
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| Favorites | | Insert excerpt |
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| Favorites Add/Remove - Global |
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| Favorites Add/Remove - Global |
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| nopanel | true |
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| Grid Layout | | Insert excerpt |
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| Grid Layout - Global |
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| Grid Layout - Global |
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| nopanel | true |
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| Help | | Insert excerpt |
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| Help - Global |
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| Help - Global |
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| nopanel | true |
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| New | | Insert excerpt |
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| New - Multi-Select Trans Type - Global |
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| New - Multi-Select Trans Type - Global |
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| nopanel | true |
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- Invoice: A transaction to record a purchase you are making from a Vendor.
- Credit Memo: A transaction to record a return/refund you are getting from Vendor.
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| Fields | Description |
| Checkbox | | Insert excerpt |
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| Checkbox |
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| Checkbox |
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| nopanel | true |
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| Currency | | Insert excerpt |
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| Currency |
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| Currency |
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| nopanel | true |
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This is required and comes from the 'Currency ID' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is not editable on the transaction.| Insert excerpt |
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| Def - Currency |
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| Def - Currency |
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| nopanel | true |
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Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK |
| Distributed To | | Insert excerpt |
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| Distributed To - Vendor |
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| Distributed To - Vendor |
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| nopanel | true |
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This is not required and can be edited from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New. Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSK |
| Distributed To Type | | Insert excerpt |
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| Distributed To Type |
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| Distributed To Type |
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| nopanel | true |
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This is not required and is derived from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. Because this defaults from the Project, Employee, Fisherman, Tender or Loan, it is only editable by changing the Distributed To field on the transaction. This contains the associated value in the MFDistributionType Enumeration Class. Database Field: ERPx_APTransactionLine.ToMFDistributionTypeEN |
| Doc Date | | Insert excerpt |
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| Doc Date |
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| Doc Date |
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| nopanel | true |
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This is required and can be edited from the 'Doc Date' on the 'Home' tab of the Invoice/Credit Memo Record View. This is always editable.Database Field: ERPx_APTransactionHeader.TransactionDate |
| Doc Description | | Insert excerpt |
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| Description - Header |
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| Description - Header |
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| nopanel | true |
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This is not required and can be edited from the 'Description' on the 'Home' tab of the Invoice/Credit Memo Record View. This is always editable, even after the transaction is Posted.Database Field: ERPx_APTransactionHeader.Description |
| Doc No | This is required and can be edited from the 'Doc No' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the transaction/Invoice # assigned by your Vendor. This is always editable while the transaction is in a Status of New. Database Field: ERPx_APTransactionHeader.DocNumber |
| Extended | | Insert excerpt |
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| Amount - Extended |
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| Amount - Extended |
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| nopanel | true |
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This is required and comes from the 'Extended' on the Item grid of the Invoice/Credit Memo Record View and is calculated by multiplying the Quantity and Price of the transaction line. This can only be edited by changing the Quantity and/or Price of the transaction line. Positive lines represent a purchase and negative lines represent a purchase credit. Database Field: ERPx_APTransactionLine.ExtendedAmount |
| GL Date | | Insert excerpt |
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| GL Date |
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| GL Date |
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| nopanel | true |
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This is required and can be edited from the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. If not manually edited, this will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New.Database Field: ERPx_APTransactionHeader.GLDate |
| GL Period | | Insert excerpt |
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| GL Period |
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| GL Period |
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| nopanel | true |
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This is required and calculated using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date. |
| GL Year | | Insert excerpt |
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| GL Year |
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| GL Year |
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| nopanel | true |
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This is required and calculated using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date. |
| Item Description | | Insert excerpt |
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| Description - Item |
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| Description - Item |
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| nopanel | true |
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This is required and can be edited from the 'Description' on the Item grid of the Invoice/Credit Memo Record View. This is always editable. Database Field: ERPx_APTransactionLine.LineDescription |
| Payable Account | | Insert excerpt |
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| Payable Account |
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| Payable Account |
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| nopanel | true |
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This is required and comes from the Vendor's 'Accounts Payable' on the 'Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction. | Insert excerpt |
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| Def - GL Account - Accounts Payable |
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| Def - GL Account - Accounts Payable |
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| nopanel | true |
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Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APVendor.APGLAcctRef |
| Payable Account Description | | Insert excerpt |
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| Payable Account Description |
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| Payable Account Description |
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| nopanel | true |
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This is required and comes from the Vendor's 'Accounts Payable' on the 'Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction.
| Insert excerpt |
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| Def - GL Account - Accounts Payable |
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| Def - GL Account - Accounts Payable |
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| nopanel | true |
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Database Fields: ERPx_GLAccount.Description, ERPx_APVendor.APGLAcctRef |
| Pmt./Apply Hold | Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This is not required and can be edited from the 'Pmt./Apply Hold' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is always editable, even for posted transactions as long as they have not yet been fully applied.
- Invoices on hold will not be selected for payment when building AP Check Batches.
- Credit Memos on hold cannot be selected to apply to open Invoice
Database Field: ERPx_APTransactionHeader.IsOnApplicationHold |
| PO | | Insert excerpt |
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| Purchase Order |
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| Purchase Order |
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| nopanel | true |
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This is not required and can be edited from the 'PO' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the purchase order you used when making the purchase. This is always editable while the transaction is in a Status of New.Database Field: ERPx_APTransactionHeader.PurchaseOrderID |
| Price | This is required and can be edited from the 'Price' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New. Database Fields: ERPx_APTransactionLine.Price |
| Purchase Account | | Insert excerpt |
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| Purchase Account - Item |
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| Purchase Account - Item |
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| nopanel | true |
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This is required and can be edited from the 'Purchase Account' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New. Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APTransactionLine.AccountSK |
| Purchase Account Description | | Insert excerpt |
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| Purchase Account Description |
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| Purchase Account Description |
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| nopanel | true |
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This is required and can be edited from the 'Purchase Account' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New. Database Fields: ERPx_GLAccount.Description, ERPx_APTransactionLine.AccountSK |
| Quantity | | Insert excerpt |
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| Quantity |
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| Quantity |
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| nopanel | true |
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This is required and can be edited from the 'Quantity' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New. Database Fields: ERPx_APTransactionLine.Quantity |
| Status | This is required and can be edited from the 'Status' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the status of the transaction. This is always editable while the transaction is in a Status of 'New' or 'Approved'.| Insert excerpt |
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| Def - Status |
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| Def - Status |
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| nopanel | true |
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The Statuses that apply to transaction in this List View include: | Insert excerpt |
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| Def - Status - New |
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| Def - Status - New |
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| nopanel | true |
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| Insert excerpt |
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| Def - Status - Approved |
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| Def - Status - Approved |
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| nopanel | true |
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Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK |
| Transaction | | Insert excerpt |
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| Transaction ID |
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| Transaction ID |
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| nopanel | true |
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Clicking on this link opens the AP Invoice / Credit Memo Record View for the selected record. This is a system assigned number that comes from the 'Transaction Class' and is required but is not editable by users.| Insert excerpt |
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| Def - Transaction ID |
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| Def - Transaction ID |
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| nopanel | true |
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Database Field: ERPx_APTransactionHeader.TransactionID |
| Transaction Class | | Insert excerpt |
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| Transaction Class |
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| Transaction Class |
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| nopanel | true |
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This is required and comes from the 'Transaction Class' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is not editable.| Insert excerpt |
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| Def - Transaction Class |
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| Def - Transaction Class |
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| nopanel | true |
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Database Fields: ERPx_APTransactionClass.TransactionClassDescription ,ERPx_APTransactionHeader.TransactionClassSK |
| Transaction Type | | Insert excerpt |
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| Transaction Type |
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| Transaction Type |
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| nopanel | true |
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This is required and comes from the Transaction Type selected when starting a new transaction. This is never editable.| Insert excerpt |
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| Def - Transaction Types |
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| Def - Transaction Types |
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| nopanel | true |
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Database Fields: ERPx_APTransactionType.TransactionName, ERPx_APTransactionHeader.TransactionClassSK |
| UOM | | Insert excerpt |
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| UOM - Units |
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| UOM - Units |
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| nopanel | true |
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This is not required and can be edited from the 'UOM' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New. Database Fields: ERPx_IMUOM.UOMID, ERPx_APTransactionLine.QuantityUOMSK |
| Vendor | | Insert excerpt |
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| Vendor ID |
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| Vendor ID |
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| nopanel | true |
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This is required and represents the ID of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction.| Insert excerpt |
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| Def - Vendor ID |
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| Def - Vendor ID |
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| nopanel | true |
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Database Fields: ERPx_APVendor.VendorID ,ERPx_APTransactionHeader.VendorSK |
| Vendor Class | | Insert excerpt |
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| Vendor Class |
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| Vendor Class |
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| nopanel | true |
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This is required and comes from the 'Vendor Class' assigned to the 'Vendor' that is selected on the 'Home' tab of the Invoice/Credit Memo Record View. Because this defaults from the Vendor it is not editable on the transaction.| Insert excerpt |
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| Def - Vendor Class |
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| Def - Vendor Class |
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| nopanel | true |
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Database Field: ERPx_APVendorClass.ClassDescription, ERPx_APTransactionHeader.VendorSK |
| Vendor Name | | Insert excerpt |
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| Vendor Name |
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| Vendor Name |
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| nopanel | true |
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This is required and represents the name of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction.| Insert excerpt |
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| Def - Vendor Name |
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| Def - Vendor Name |
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| nopanel | true |
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Database Fields: ERPx_APVendor.VendorName ,ERPx_APTransactionHeader.VendorSK |
This list view also contains columns for each Attribute that is set up for the 'AP Purchasing' attribute type. Because these are user defined, they are not included in the default view but can be added a saved layout. AP Purchasing attributes are not included in the help documentation.