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| Def - Trans - AP Invoice/Credit Memo |
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| Def - Trans - AP Invoice/Credit Memo |
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The purpose of this page is to view, add, edit, remove, and post individual AP Invoices and Credit Memo transactions.
Software Version: YYYY2020.MM06.DD 05 and newer
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| Toolbar Icons | Description |
| Delete | | Insert excerpt |
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| Delete - RV Grid |
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| Delete - RV Grid |
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| nopanel | true |
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| Excel | | Insert excerpt |
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| Excel - RV Grid |
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| Excel - RV Grid |
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| nopanel | true |
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| New | | Insert excerpt |
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| New - multi blank rows - RV Grid |
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| New - multi blank rows - RV Grid |
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| nopanel | true |
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| Fields | Description |
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| Checkbox | | Insert excerpt |
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| Checkbox |
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| Checkbox |
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| nopanel | true |
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| Description | | Insert excerpt |
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| Description - Item |
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| Description - Item |
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| nopanel | true |
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This is a text box that defaults as blank, is required and must be <= 200 characters. If missing, the message "A Description is required for all line items." will be displayed on Save. This field is always editable while the transaction is in a Status of New or Approved.
Database Field: ERPx_APTransactionLine.LineDescription |
| Distributed To | | Insert excerpt |
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| Distributed To - Vendor |
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| Distributed To - Vendor |
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| nopanel | true |
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This is a single-select standard lookup that defaults as blank and is not required. This is always editable while the transaction is in a Status of New. The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Vendors, Employees and Projects. Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSK |
| Extended | | Insert excerpt |
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| Amount - Extended |
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| Amount - Extended |
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| nopanel | true |
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This is a non-editable text box that defaults as "0.00" and is required. This can only be edited by changing the Quantity and/or Price of the transaction line. It is calculated as [Quantity of line item] * [Price of line item].
Database Field: ERPx_APTransactionLine.ExtendedAmount |
| Price | This is a text box that defaults as "0.00" and is required when the Status is set to Approved. If missing, the message "Price is required and must be greater than zero." will be displayed on Save. This is always editable while the transaction is in a Status of New. Database Field: ERPx_APTransactionLine.Price |
| Purchase Account | | Insert excerpt |
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| Purchase Account - Item |
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| Purchase Account - Item |
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| nopanel | true |
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This is a single-select standard lookup that defaults as blank and is required when the Status is set to Approved. If missing, the message "A Purchase Account is required for all lines." will be displayed on Save. This is always editable while the transaction is in a Status of New unless the line is being distributed to a Fishing Account. For lines distributed to fishing accounts, the Purchase Account is set to the Settlement Accrual Account for the assigned account and is disabled. | Insert excerpt |
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| Def - GL Account - Purchases |
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| Def - GL Account - Purchases |
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| nopanel | true |
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The lookup contains a blank value, the current assigned value, and a list of all the 'Active' GL Accounts. Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APTransactionLine.AccountSK |
| Quantity | | Insert excerpt |
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| Quantity |
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| Quantity |
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| nopanel | true |
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This is a text box that defaults as "1.00" and is required. This can be a positive or negative value. This is always editable while the transaction is in a Status of New. Database Field: ERPx_APTransactionLine.Quantity |
| UOM | | Insert excerpt |
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| UOM - Units |
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| UOM - Units |
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| nopanel | true |
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This is a single-select standard lookup that defaults as blank and is not required. This is always editable while the transaction is in a Status of New. The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Units of Measure. Database Fields: ERPx_IMUOM.UOMID, ERPx_APTransactionLine.QuantityUOMSK |
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