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	Def - Trans - AP Invoice/Credit MemoNot Defined
	Def - Trans - AP Invoice/Credit MemoNot Defined
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The purpose of this page is to view, add, edit, remove, and post AP Invoices and Credit Memos. Inventory Adjustment, Production, Receipt and Transfer Transactions. Additionally, users can Mass Update the GL Date, Pmt/Apply Hold, and Status of multiple transactions at once. This list view also contains columns for each Attribute that is set up for the 'AP Purchasing' attribute type. Because these are user defined, they are not included in the default view but can be added a saved layout. AP Purchasing attributes are not included in the help documentation., view Shipment Details for Transfer transactions and Void/Correct transactions.

Software Version: 2020yyyy.06mm.05dd and newer

Table of Contents

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Page Header

Toolbar Icons

Description

Delete

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	Delete - LV
	Delete - LV
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Edit

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	Edit - LV
	Edit - LV
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Excel

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	Excel - LV
	Excel - LV
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Favorites

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	Favorites Add/Remove - Global
	Favorites Add/Remove - Global
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Grid

Layout

Options

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	Grid

Layout

Options for Kendo - Global
	Grid

Layout

Options for Kendo - Global
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Help

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	Help - Global
	Help - Global
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Mass Update

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	Mass Update - Global
	Mass Update - Global
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GL Date: A date field that defaults to "(No Change)", but also allows users to select a date from the calendar. Assigns the selected date to the selected/filtered transactions when Apply is clicked.

Pmt./Apply Hold: A single-select lookup that defaults to "(No Change)", but also has options for (blank) and "Yes". Assigns the selected value to selected/filtered transactions when Apply is clicked.

Database Field: ERPx_APTransactionHeader.GLDate

GL Period Insert excerptGL PeriodGL Periodnopaneltrue This is required and calculated using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date.GL Year Insert excerptGL YearGL Yearnopaneltrue This is required and calculated using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date.Payment Terms Insert excerptPayment TermsPayment Termsnopaneltrue This is required and can be edited from the 'Payment Terms' on the 'Home' tab of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New. If the Payment Terms are changed, the 'Due Date' and 'Discount Date' values will be automatically updated based on the new Payment Terms. Insert excerptDef - Payment TermsDef - Payment Termsnopaneltrue

Database Fields: ERPx_MFPaymentTerms.PaymentTermName, ERPx_APTransactionHeader.PaymentTermSK

Pmt./Apply Hold

Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This is not required and can be edited from the 'Pmt./Apply Hold' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is always editable, even for posted transactions as long as they have not yet been fully applied.

Invoices on hold will not be selected for payment when building AP Check Batches.
Credit Memos on hold cannot be selected to apply to open Invoice

Database Field: ERPx_APTransactionHeader.IsOnApplicationHold

PO Insert excerptPurchase OrderPurchase Ordernopaneltrue This is not required and can be edited from the 'PO' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the purchase order you used when making the purchase. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.PurchaseOrderID

Status Insert excerptStatusStatusnopaneltrue This is required and can be edited from the 'Status' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the status of the transaction. This is always editable while the transaction is in a Status of 'New' or 'Approved'. Insert excerptDef - StatusDef - Statusnopaneltrue The Statuses that apply to transactions in this List View include: Insert excerptDef - Status - NewDef - Status - Newnopaneltrue Insert excerptDef - Status - ApprovedDef - Status - Approvednopaneltrue Insert excerptDef - Status - Ready to PostDef - Status - Ready to Postnopaneltrue

Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK

Transaction Insert excerptTransaction IDTransaction IDnopaneltrue Clicking on this link opens the AP Invoice / Credit Memo Record View for the selected record. This is a system assigned number that comes from the 'Transaction Class' and is required but is not editable by users. Insert excerptDef - Transaction IDDef - Transaction IDnopaneltrue

Database Field: ERPx_APTransactionHeader.TransactionID

Transaction Class Insert excerptTransaction ClassTransaction Classnopaneltrue This is required and comes from the 'Transaction Class' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is not editable. Insert excerptDef - Transaction ClassDef - Transaction Classnopaneltrue

Database Fields: ERPx_APTransactionClass.TransactionClassDescription, ERPx_APTransactionHeader.TransactionClassSK

Transaction Type Insert excerptTransaction TypeTransaction Typenopaneltrue This is required and comes from the Transaction Type selected when starting a new transaction. This is never editable. Insert excerptDef - Transaction TypesDef - Transaction Typesnopaneltrue

Database Fields: ERPx_APTransactionType.TransactionName, ERPx_APTransactionHeader.TransactionClassSK

Vendor Insert excerptVendor IDVendor IDnopaneltrue This is required and represents the ID of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction. Insert excerptDef - Vendor IDDef - Vendor IDnopaneltrue

Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK

Vendor Class Insert excerptVendor ClassVendor Classnopaneltrue This is required and comes from the 'Vendor Class' assigned to the 'Vendor' that is selected on the 'Home' tab of the Invoice/Credit Memo Record View. Because this defaults from the Vendor it is not editable on the transaction. Insert excerptDef - Vendor ClassDef - Vendor Classnopaneltrue

Database Field: ERPx_APVendorClass.ClassDescription, ERPx_APTransactionHeader.VendorSK

Vendor Name Insert excerptVendor NameVendor Namenopaneltrue This is required and represents the name of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction. Insert excerptDef - Vendor NameDef - Vendor NamenopaneltrueDatabase Fields: ERPx_APVendor.VendorName, ERPx_APTransactionHeader.VendorSK

Status: A single-select lookup that defaults to "(No Change)", but also has options for "New", "Approved" and "Ready to Post". Assigns the selected Status to selected/filtered transactions when Apply is clicked.

More Actions

New

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	New - Multi-Select Trans Type - Global
	New - Multi-Select Trans Type - Global
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Invoice: A transaction to record a purchase you are making from a Vendor.
Credit Memo: A transaction to record a return/refund you are getting from Vendor.

Print

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	Print - LV
	Print - LV
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View

Fields

Description

Checkbox

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	Checkbox
	Checkbox
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Amount Insert excerptAmount - TransactionAmount - Transactionnopaneltrue This comes from the 'Amount' on the 'Home' tab of the Invoice/Credit Memo Record View and is calculated based on the sum of all transaction lines. This is required and can only be edited by changing the quantity and/or price of one or more transaction lines.

Database Field: ERPx_APTransactionHeader.ExtendedAmount

Currency Insert excerptCurrencyCurrencynopaneltrue This is required and comes from the 'Currency ID' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is not editable on the transaction. Insert excerptDef - CurrencyDef - Currencynopaneltrue

Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK

Doc Date Insert excerptDoc DateDoc Datenopaneltrue This is required and can be edited from the 'Doc Date' on the 'Home' tab of the Invoice/Credit Memo Record View. This is always editable.

Database Field: ERPx_APTransactionHeader.TransactionDate

Doc Description Insert excerptDescription - HeaderDescription - Headernopaneltrue This is not required and can be edited from the 'Description' on the 'Home' tab of the Invoice/Credit Memo Record View. This is always editable, even after the transaction is Posted.

Database Field: ERPx_APTransactionHeader.Description

Doc No Insert excerptDoc NoDoc Nonopaneltrue This is required and can be edited from the 'Doc No' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the transaction/Invoice # assigned by your Vendor. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.DocNumber

GL Date Insert excerptGL DateGL Datenopaneltrue This is required and can be edited from the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. If not manually edited, this will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New.

BOL
Corrected From
Created
Created By
GL Date
Reference
Site
Status
To Site
Transaction Class
Trans Type
Transaction
Transaction Date
Via Site

Version	Old Version 1	New Version 2
Changes made by	Emma Greenwood	Emma Greenwood
Saved on	Jul 14, 2020	Jul 14, 2020

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