Identifies whether the 'Amt. Ordered' of the Purchase Order item has been fully Received. If the 'Amt. Received' for a Purchase Order item is >= the 'Amt. Ordered', the item is considered "Fully Received" in terms of Amount (cost) and will display as "Yes", otherwise it will be blank. This allows users to easily determine which PO's have amounts that have not yet been received.

Is this a calculated field or is it stored in the database?

Identifies the extended amount of the Purchase Order Item. This is required and can only be edited by changing either the 'Qty Ordered' or the 'Price' of a line item on the Items Grid of the Purchase Order Record View. It is calculated as [Qty Ordered] * [Price] and is formatted to 2 decimal places. This is editable until the Purchase Order is 'Closed'.

Database Field: ???

AP Amt. Fully invoiced

Formerly - Amt. Fully Invoiced

Identifies whether the 'Amt. Ordered' of the Purchase Order item has been fully Invoiced. If the 'AP Amt. Remaining' for a Purchase Order item is <= 0, the item is considered "Fully Invoiced" in terms of Amount (cost) and will display as "Yes", otherwise it will be blank. This allows users to easily determine which PO's have amounts that have not yet been invoiced. 

Is this a calculated field or is it stored in the database?

AP Amt. Posted

Formerly - Amt. Invoiced

Identifies the extended amount of the line item that has been included on "Posted" AP Invoices and AP Credit Memos. This is a calculated field that is formatted to 2 decimal places.

 When AP Invoices and/or Credit Memos, with line items that reference a Purchase Order are posted, this value is updated.

AP Amt. Remaining

New column

Identifies the dollar amount of the line item that has not yet been accounted for on an AP Invoice/Credit Memo. This is a calculated field and can only be changed by changing either the 'Qty Ordered' or the 'Price' of a line item on the Items Grid of the Purchase Order Record View or by entering and/or posting AP Invoices/Credit Memos that are linked to this item. It is calculated as [Amt. Ordered] - [AP Amt. Posted] - [AP Amt. Unposted] and is formatted to 2 decimal places. This is editable until the Purchase Order is 'Closed'.

This is a calculated field that is not stored in the database.

AP Qty Fully Invoiced

Formerly - Qty Fully Invoiced

Identifies whether the 'Qty Ordered' of the Purchase Order item has been fully Invoiced. If the 'AP Qty Remaining' for a Purchase Order item is <= 0, the item is considered "Fully Invoiced" in terms of quantity (units or weight) and will display as "Yes", otherwise it will be blank. This allows users to easily determine which PO's have quantities that have not yet been invoiced. 

Is this a calculated field or is it stored in the database?

AP Qty Posted

Formerly - Qty Invoiced

Identifies the quantity of the line item that has been included on "Posted" AP Invoices and AP Credit Memos. This is a calculated field that is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM.

 When AP Invoices and/or Credit Memos, with line items that reference a Purchase Order are posted, this value is updated.

AP Qty Remaining

New column

Identifies the quantity of the line item that has not yet been accounted for on an AP Invoice/Credit Memo. This is a calculated field and can only be changed by changing the 'Qty Ordered' of a line item on the Items Grid of the Purchase Order Record View or by entering and/or posting AP Invoices/Credit Memos that are linked to this item. It is calculated as [Qty Ordered] - [AP Qty Posted] - [AP Qty Unposted] and is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM.

This is a calculated field that is not stored in the database.

AP vs IM Posted Qty

New Column

Identifies the difference between the quantities accounted for on "Posted" AP Invoices/Credit Memos and "Posted" Inventory Receipts for the line item. This is a calculated field that is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM. It is calculated as [IM Qty Posted] - [AP Qty Posted].

• A zero value means there is no difference between the quantities of "Posted" AP Invoices and "Posted" Inventory Receipts.
• • A positive value indicates
  the quantity that
  • more Qty has been received
  that
  • than has
  not yet
  • been paid for.
  • A negative value
  indicates the quantity that has been
  • indicates more Qty has been paid for
  that
  • than has
  not yet
  • been received.

 When AP Invoice, AP Credit Memo, and/or Inventory Receipt transactions with line items that reference a Purchase Order are posted, this value is updated.

Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APVendor.CurrencyID 

Database Field: ERPx_APPoHeader.Description

Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APPoLine.ToDistributionAccountSK 

IM Qty Fully Received

Formerly - Qty Fully Received

Identifies whether the 'Qty Ordered' of the Purchase Order item has been fully Received. If the 'IM Qty Remaining' for a Purchase Order item is <= 0, the item is considered "Fully Received" in terms of quantity (units or weight) and will display as "Yes" otherwise it will be blank. This allows users to easily determine which PO's have quantities that have not yet been received. 

Is this a calculated field or is it stored in the database?

IM Qty Posted

Formerly Qty Received

Identifies the quantity of the line item that has been included on "Posted" IM Receipts. This is a calculated field that is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM.

 When IM Receipts, with line items that reference a Purchase Order are posted, this value is updated.

 Because non-Inventory Purchase Order Items are not "Received" using an Inventory Receipt transaction, the 'IM Qty Posted' value is updated from posted AP Invoices and Credit Memos that reference the Purchase Order Item.

IM Qty Remaining

New Column

Identifies the quantity of the line item that has not yet been accounted for on Invoice Receipts. This is a calculated field and can only be changed by changing the 'Qty Ordered' of a line item on the Items Grid of the Purchase Order Record View or by entering and/or posting Inventory Receipts that are linked to this item. It is calculated as [Qty Ordered] - [IM Qty Posted] - [IM Qty Unposted] and is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM.

This is a calculated field that is not stored in the database.

 When AP Invoices, Credit Memos, and IM Receipts are loaded from a PO, this will default as the 'PO Item Description' on those transactions.

Linked Database Field: ERPx_APPoLine.ItemReference

Database Field: ERPx_APPoHeader.PODate

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APVendor,APGLAcctRef 

Database Field: ERPx_APPoHeader.PurchaseOrderID

Identifies whether or not more than one AP Invoice and/or Inventory Receipt can be recorded against the Purchase Order. This is editable until the Purchase Order is 'Closed' and the options include:

1. Single Invoice and Receipt: If this option is selected, the Purchase Order can only be assigned to a single AP Invoice and a single Inventory Receipt transaction.
   1. Once it has been used on one of those transactions, it can be assigned to additional transactions but those transactions cannot be 'Approved' or 'Posted'.
   2. Once it has been used on both an AP Invoice and Inventory Receipt (for PO's that contain inventory items) the Purchase Order's Status will be auto set to "Closed".
   3. An 'Open' Purchase Order can always be assigned to multiple AP Credit Memos.   
2. Multiple Invoices and Receipts: If this option is selected, the Purchase Order can be assigned to multiple AP Invoices and multiple Inventory Receipt transactions. Purchase Orders set to this Type must be manually Closed.

This lookup contains all the values in the APPOType Enumeration Class 

Database Field: ERPx_APPoHeader.TransactionTypeEN 

 When AP Invoices and/or Credit Memos are loaded from a PO, the 'Purchase Account' will default from the current Purchase Account assigned to the Purchase Order Item.

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APTransactionLine.AccountSK

Identifies the 'Qty Ordered' of the line item on the Purchase Order. This is required and can be edited from the 'Qty Ordered' field on the Items Grid of the Purchase Order Record View. It is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM. This is editable until the Purchase Order is 'Closed'. 

 When AP Invoices and/or Credit Memos are loaded from a PO, the 'Quantity' will default as [Qty Ordered] - [AP Qty Posted] - [AP Qty Unposted]. If this results in a negative amount it will default as 0.00.

 When IM Receipts are loaded from a PO, the 'Quantity' will default as [Qty Ordered] - [IM Qty Posted] - [IM Qty Unposted]. If this results in a negative amount it will default as 0.00.

Database Field: ERPx_APPoHeader.Requision 

Database Fields: ERPx_APTransactionClass.TransactionClassDescription, ERPx_APPoHeader.TransactionClassSK

Database Field: ERPx_APVendorClass.ClassDescription, ERPx_APPoHeader.VendorSK

Database Fields: ERPx_APVendor.VendorID, ERPx_APPoHeader.VendorSK

Database Fields: ERPx_APVendor.VendorName, ERPx_APPoHeader.VendorSK