| Toolbar Icons | Description |
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| Column Filter Show/Hide | | Insert excerpt |
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| Column Filter Show/Hide - Global |
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| Column Filter Show/Hide - Global |
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| nopanel | true |
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| Delete | | Insert excerpt |
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| Delete - LV 3.0 |
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| Delete - LV 3.0 |
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| nopanel | true |
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| Edit | | Insert excerpt |
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| Edit - LV 3.0 |
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| Edit - LV 3.0 |
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| nopanel | true |
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| Excel | | Insert excerpt |
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| Excel - LV 3.0 |
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| Excel - LV 3.0 |
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| nopanel | true |
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| Favorites | | Insert excerpt |
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| Favorites Add/Remove - Global |
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| Favorites Add/Remove - Global |
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| nopanel | true |
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| Group By Show/Hide | | Insert excerpt |
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| Group By Show/Hide - Global |
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| Group By Show/Hide - Global |
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| nopanel | true |
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| Help | | Insert excerpt |
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| Help - Global 3.0 |
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| Help - Global 3.0 |
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| nopanel | true |
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| Mass Update | | Insert excerpt |
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| Mass Update - Global 3.0 |
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| Mass Update - Global 3.0 |
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| nopanel | true |
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- GL Date: A date field that defaults to "(No Change)", but also allows users to select a date from the calendar. Assigns the selected date to the selected/filtered transactions when the 'Apply' icon is clicked.
- Pmt./Apply Hold: A single-select lookup that defaults to "(No Change)", but also has options for (blank) and "Yes". Assigns the selected value to selected/filtered transactions when the 'Apply' icon is clicked.
- Status: A single-select lookup that defaults to "(No Change)", but also has options for "New", "Approved" and "Ready to Post". Assigns the selected Status to selected/filtered transactions when the 'Apply' icon is clicked.
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| More Actions | | Insert excerpt |
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| More Actions - Global 3.0 |
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| More Actions - Global 3.0 |
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| nopanel | true |
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- IQ: PO Linked Transactions - Opens the "PO Linked Transactions" inquiry showing the Purchase Order and all AP Invoices, AP Credit Memos, and Inventory Receipts associated with it.
- RV: Transaction - opens the Transaction Record View in a new tab.
- RV: Purchase Order - Opens the record view of the Purchase Order. If there is not a linked PO, a message will appear indicating "There is no Purchase Order for this transaction."
- View in PaperVision - This option is only visible when the preferences for PaperVision are configured.
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| New | | Insert excerpt |
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| New - Multi-Select Trans Type - Global 3.0 |
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| New - Multi-Select Trans Type - Global 3.0 |
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| nopanel | true |
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- Invoice: A transaction to record a purchase you are making from a Vendor.
- Credit Memo: A transaction to record a return/refund you are getting from Vendor.
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| Print | | Insert excerpt |
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| Print - LV 3.0 |
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| Print - LV 3.0 |
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| nopanel | true |
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| Quick Column Filter | | Insert excerpt |
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| Quick Column Filter |
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| Quick Column Filter |
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| nopanel | true |
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| Refresh | | Insert excerpt |
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| Refresh - Global 3.0 |
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| Refresh - Global 3.0 |
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| nopanel | true |
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| Saved Layouts | | Insert excerpt |
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| Column Layouts for Framework 3.0 - Global |
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| Column Layouts for Framework 3.0 - Global |
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| nopanel | true |
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| Fields | Description |
| Checkbox | | Insert excerpt |
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| Checkbox |
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| Checkbox |
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| nopanel | true |
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| Amount | | Insert excerpt |
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| Amount - Transaction |
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| Amount - Transaction |
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| nopanel | true |
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This is calculated from the sum of all transaction lines 'Amount'. This can only be edited by changing the quantity and/or price of one or more transaction lines. Database Field: ERPx_APTransactionHeader.ExtendedAmount |
| Comment | | Insert excerpt |
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| Comment - Header |
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| Comment - Header |
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| nopanel | true |
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This can be edited from the 'Comment' field on the 'Home' tab of the Invoice/Credit Memo Record View. This is always editable, even after the transaction is Posted.
Database Field: ERPx_APTransactionHeader.Description |
| Created | | Insert excerpt |
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| Created |
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| Created |
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| nopanel | true |
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Database Field: ERPx_APTransactionHeader.CreatedDate |
| Created By | | Insert excerpt |
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| Created By |
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| Created By |
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| nopanel | true |
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Database Field: ERPx_APTransactionHeader.CreatedBy |
| Currency ID | | Insert excerpt |
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| Currency |
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| Currency |
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| nopanel | true |
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This comes from the 'Currency ID' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is not editable on the transaction. | Insert excerpt |
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| Def - Currency |
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| Def - Currency |
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| nopanel | true |
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Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK |
| Doc Date | | Insert excerpt |
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| Doc Date |
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| Doc Date |
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| nopanel | true |
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This can be edited from the 'Doc Date' on the 'Home' tab of the Invoice/Credit Memo Record View. This is always editable, even after the transaction is Posted.
Database Field: ERPx_APTransactionHeader.TransactionDate |
| Doc No | This can be edited from the 'Doc No' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the transaction/Invoice # assigned by your Vendor. This is always editable while the transaction is in a Status of New. Database Field: ERPx_APTransactionHeader.DocNumber |
| GL Date | | Insert excerpt |
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| GL Date |
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| GL Date |
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| nopanel | true |
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This is required and can be edited from the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. If not manually edited, this will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New.Database Field: ERPx_APTransactionHeader.GLDate |
| GL Period | | Insert excerpt |
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| GL Period |
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| GL Period |
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| nopanel | true |
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This is required and calculated using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date. |
| GL Year | | Insert excerpt |
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| GL Year |
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| GL Year |
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| nopanel | true |
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This is required and calculated using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date. |
| Last Updated | | Insert excerpt |
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| Last Updated |
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| Last Updated |
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| nopanel | true |
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Database Field: ERPx_APTransactionHeader.LastUpdated |
| Last Updated By | | Insert excerpt |
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| Last Updated By |
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| Last Updated By |
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| nopanel | true |
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Database Field: ERPx_APTransactionHeader.LastUser |
Linked Receipt Transaction ID | Identifies the transaction ID from the linked Receipt transaction. This is not required and not editable. This will be populated if a Receipt was created from this AP Invoice/Credit Memo or if the AP Invoice/Credit Memo was auto-created from the Receipt. If a Receipt was linked but was either deleted or voided, the link will be removed. Database Field: ERPx_APTransactionHeader.IMTransactionHeaderSK |
| Payment Terms | | Insert excerpt |
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| Payment Terms |
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| Payment Terms |
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| nopanel | true |
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This can be edited from the 'Payment Terms' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New. | Insert excerpt |
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| Def - Payment Terms |
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| Def - Payment Terms |
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| nopanel | true |
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Database Fields: ERPx_MFPaymentTerms.PaymentTermName, APTransactionHeader.PaymentTermSK |
| Pmt./Apply Hold | Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This can be edited from the 'Pmt./Apply Hold' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is always editable, even for posted transactions as long as they have not yet been fully applied. - Invoices on hold will not be selected for payment when building AP Check Batches.
- Credit Memos on hold cannot be selected to apply to open Invoice
Database Field: ERPx_APTransactionHeader.IsOnApplicationHold |
PO #
| | Insert excerpt |
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| Purchase Order |
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| Purchase Order |
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| nopanel | true |
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This can be edited from the 'PO #' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the purchase order you used when making the purchase. This is always editable while the transaction is in a Status of New.
Database Field: ERPx_APTransactionHeader.PurchaseOrderID |
Reference
| | Insert excerpt |
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| Reference |
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| Reference |
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| nopanel | true |
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This is text box that is not required and is always editable even after the transaction is posted.
| Insert excerpt |
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| Def - Reference # |
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| Def - Reference # |
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| nopanel | true |
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| Status | This is required and can be edited from the 'Status' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the status of the transaction. This is always editable while the transaction is in a Status of 'New' or 'Approved'. | Insert excerpt |
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| Def - Status |
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| Def - Status |
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| nopanel | true |
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The Statuses that apply to transactions in this List View include:
| Insert excerpt |
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| Def - Status - New |
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| Def - Status - New |
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| nopanel | true |
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| Insert excerpt |
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| Def - Status - Approved |
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| Def - Status - Approved |
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| nopanel | true |
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| Insert excerpt |
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| Def - Status - Ready to Post |
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| Def - Status - Ready to Post |
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| nopanel | true |
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Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK |
| Transaction | | Insert excerpt |
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| Transaction ID |
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| Transaction ID |
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| nopanel | true |
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Clicking on this link opens the AP Invoice / Credit Memo Record View for the selected record. This is a system assigned number that comes from the 'Transaction Class' and is not editable by users. | Insert excerpt |
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| Def - Transaction ID |
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| Def - Transaction ID |
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| nopanel | true |
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Database Field: ERPx_APTransactionHeader.TransactionID |
Transaction Class ID
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| Transaction Class |
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| Transaction Class |
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| nopanel | true |
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This comes from the 'Transaction Class' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is not editable.
| Insert excerpt |
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| Def - Transaction Class |
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| Def - Transaction Class |
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| nopanel | true |
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Database Fields: ERPx_APTransactionClass.TransactionClassDescription, ERPx_APTransactionHeader.TransactionClassSK |
| Transaction Type | | Insert excerpt |
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| Transaction Type |
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| Transaction Type |
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| nopanel | true |
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This is required and comes from the Transaction Type selected when starting a new transaction. This is never editable.
| Insert excerpt |
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| Def - Transaction Types |
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| Def - Transaction Types |
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| nopanel | true |
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Database Fields: ERPx_APTransactionType.TransactionName, ERPx_APTransactionHeader.TransactionClassSK |
Vendor Class ID
| | Insert excerpt |
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| Vendor Class |
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| Vendor Class |
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| nopanel | true |
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This is required and comes from the 'Vendor Class' assigned to the 'Vendor' that is selected on the 'Home' tab of the Invoice/Credit Memo Record View. Because this defaults from the Vendor it is not editable on the transaction.
| Insert excerpt |
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| Def - Vendor Class |
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| Def - Vendor Class |
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| nopanel | true |
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Database Field: ERPx_APVendorClass.ClassDescription, ERPx_APTransactionHeader.VendorSK |
| Vendor ID | | Insert excerpt |
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| Vendor ID |
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| Vendor ID |
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| nopanel | true |
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This is required and represents the ID of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction.
| Insert excerpt |
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| Def - Vendor ID |
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| Def - Vendor ID |
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| nopanel | true |
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Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK |
| Vendor Name | | Insert excerpt |
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| Vendor Name |
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| Vendor Name |
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| nopanel | true |
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This is required and represents the name of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction.
| Insert excerpt |
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| Def - Vendor Name |
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| Def - Vendor Name |
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| nopanel | true |
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Database Fields: ERPx_APVendor.VendorName, ERPx_APTransactionHeader.VendorSK |
This list view also contains columns for each Attribute that is set up for the 'AP Purchasing' attribute type. Because these are user defined, they are not included in the default view but can be added a saved layout. AP Purchasing attributes are not included in the help documentation.