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| Table of Contents | ||
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Page Header
Toolbar Icons | Description | ||||||||
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| Grid Layout |
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| Void | Voids the transaction. Voiding the transaction sets the original to a Status of "Replaced", creates a new version of the transaction using the Void Date that reverses the source transactions journal entry, and updates the Vendor Balances and Aging. | ||||||||
| Fields | Description | ||||||||
| Posted Date |
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| Message | A non-editable text box to indicate any issues that may prevent the transaction from being voided. | ||||||||
| Transaction | A non-editable text box to identify the source Invoice or Credit Memo that is being voided. This defaults from the transaction that was selected when the page was opened. | ||||||||
| Void Date | A date field to identify the GL Date of the Void. This default to the current date but can be set to any date on or after the transaction's GL Date that falls within a Fiscal Period that is open for Purchasing. This date will be used as the GL Date for the new version of the source transaction. If the Void Date entered is before the GL Date of the source transaction, the message "Cannot supply a void date prior to the transaction's GL Date." will be displayed when the Void icon is clicked. If the Void Date entered falls within a period that is not open for Purchasing, the message "The Fiscal Period is not open." will be displayed when the Void icon is clicked. |
Applications Grid
The purpose of the Applications Grid is to show all the applications involving the source transaction. If the source transaction is an Invoice, this will display any Credit Memos or AP Payments applied. If the source transaction is a Credit memo, this will show the AP Invoices it was applied to. Unless this grid is empty, the transaction cannot be voided and the message "You must first remove all applications found in the View Applications window from the Transaction Record before voiding this transaction." will be displayed in the page header.
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