• Open - displays all the Purchase Orders that are in an Open or Released status 
• Closed - displays all the Purchase Orders that are in a Closed status

Identifies the extended amount of the Purchase Order Item. This is required and can only be edited by changing either the 'Qty Ordered' or the 'Price' of a line item on the Items Grid of the Purchase Order Record View. It is calculated as [Qty Ordered] * [Price] and is formatted to 2 decimal places. This is editable until the Purchase Order is 'Closed'.

Database Field: ERPx_APPoLine.ExtendedAmount

AP Amt. Fully invoiced

Identifies whether the 'Amt. Ordered' of the Purchase Order item has been fully Invoiced. If the 'AP Amt. Remaining' for a Purchase Order item is <= 0, the item is considered "Fully Invoiced" in terms of Amount (cost) and will display as "Yes", otherwise it will be blank. This allows users to easily determine which PO's have amounts that have not yet been invoiced. This is a calculated field and is not stored in the database. 

AP Amt. Posted

Identifies the extended amount of the line item that has been included on "Posted" AP Invoices and AP Credit Memos. This is a calculated field that is formatted to 2 decimal places.

 When AP Invoices and/or Credit Memos, with line items that reference a Purchase Order are posted, this value is updated.

Database Field: ERPx_APPoLine.InvoicedAmount

AP Amt. Remaining

Identifies the dollar amount of the line item that has not yet been accounted for on an AP Invoice/Credit Memo. This is a calculated field and can only be changed by changing either the 'Qty Ordered' or the 'Price' of a line item on the Items Grid of the Purchase Order Record View or by entering and/or posting AP Invoices/Credit Memos that are linked to this item. It is calculated as [Amt. Ordered] - [AP Amt. Posted] - [AP Amt. Unposted] and is formatted to 2 decimal places. This is editable until the Purchase Order is 'Closed'.

This is a calculated field that is not stored in the database.

AP Qty Fully Invoiced

Identifies whether the 'Qty Ordered' of the Purchase Order item has been fully Invoiced. If the 'AP Qty Remaining' for a Purchase Order item is <= 0, the item is considered "Fully Invoiced" in terms of quantity (units or weight) and will display as "Yes", otherwise it will be blank. This allows users to easily determine which PO's have quantities that have not yet been invoiced. 

This is a calculated field that is not stored in the database.

AP Qty Posted

Identifies the quantity of the line item that has been included on "Posted" AP Invoices and AP Credit Memos. This is a calculated field that is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM.

 When AP Invoices and/or Credit Memos, with line items that reference a Purchase Order are posted, this value is updated.

Database Field: ERPx_APPoLine.InvoicedQty

AP Qty Remaining

Identifies the quantity of the line item that has not yet been accounted for on an AP Invoice/Credit Memo. This is a calculated field and can only be changed by changing the 'Qty Ordered' of a line item on the Items Grid of the Purchase Order Record View or by entering and/or posting AP Invoices/Credit Memos that are linked to this item. It is calculated as [Qty Ordered] - [AP Qty Posted] - [AP Qty Unposted] and is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM.

This is a calculated field that is not stored in the database.

AP vs IM Posted Qty

Identifies the difference between the quantities accounted for on "Posted" AP Invoices/Credit Memos and "Posted" Inventory Receipts for the line item. This is a calculated field that is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM. It is calculated as [IM Qty Posted] - [AP Qty Posted].

• A zero value means there is no difference between the quantities of "Posted" AP Invoices and "Posted" Inventory Receipts.
  • A positive value indicates more Qty has been received than has been paid for.
  • A negative value indicates more Qty has been paid for than has been received.

 When AP Invoice, AP Credit Memo, and/or Inventory Receipt transactions with line items that reference a Purchase Order are posted, this value is updated.

This is a calculated field that is not stored in the database.

Identifies the person responsible for issuing the Purchase Order. This is not required and can be edited from the 'Buyer' field on the 'Home' tab of the Purchase Order Record View. This is always editable even after the Purchase Order is 'Closed'.

Database Field: ERPx_APPoHeader.Buyer

Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APVendor.CurrencySK

Database Field: ERPx_APPoHeader.Description

Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APPoLine.ToDistributionAccountSK 

IM Qty Fully Received

Identifies whether the 'Qty Ordered' of the Purchase Order item has been fully Received. If the 'IM Qty Remaining' for a Purchase Order item is <= 0, the item is considered "Fully Received" in terms of quantity (units or weight) and will display as "Yes" otherwise it will be blank. This allows users to easily determine which PO's have quantities that have not yet been received. 

This is a calculated field that is not stored in the database.

IM Qty Posted

Identifies the quantity of the line item that has been included on "Posted" IM Receipts. This is a calculated field that is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM.

 When IM Receipts, with line items that reference a Purchase Order are posted, this value is updated.

 Because non-Inventory Purchase Order Items are not "Received" using an Inventory Receipt transaction, the 'IM Qty Posted' value is updated from posted AP Invoices and Credit Memos that reference the Purchase Order Item.

Database Field: ERPX_APPoLine.ReceivedQty

IM Qty Remaining

Identifies the quantity of the line item that has not yet been accounted for on Invoice Receipts. This is a calculated field and can only be changed by changing the 'Qty Ordered' of a line item on the Items Grid of the Purchase Order Record View or by entering and/or posting Inventory Receipts that are linked to this item. It is calculated as [Qty Ordered] - [IM Qty Posted] - [IM Qty Unposted] and is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM.

This is a calculated field that is not stored in the database.

Database Fields: ERPx_IMItem.ItemDescription, ERPx_APPoLine.ItemSK

Database Fields: ERPx_IMItem.ItemID, ERPx_APPoLine.ItemSK

Database Field: ERPx_APPoLine.LastUser

Image Added When AP Invoices, Credit Memos are loaded from a PO, this will default as the 'Line Description' on those transactions.

Database Fields: ERPx_IMItem.ItemDescription, ERPX_APPoLine.LineDescription

A non-editable textbox that displays where the corresponding line item originates from. The available options include:

1. Manual: The line item was manually added by a user.
2. Freight: The line item was auto-added to reflect the Freight + Surcharge amount of a Shipment Leg.
3. Freight - Handling: The line item was auto-added to reflect the Handling amount of a Shipment Leg.
4. Freight - Other: The line item was auto-added to reflect an Other Charge amount of a Shipment Leg.

Database Field: ERPx_APPoLine.LineSourceEN

The lookup contains a blank value, the current assigned value, and a list of all the 'Active' AP Vendors assigned to the same Currency ID as the Vendor on the Header. It excludes the Vendor assigned to the Transaction Header.

Database Fields: Database Field: ERPx_APVendor.VendorName, ERPx_APPoLine.VendorSK

Database Field: ERPx_APPoHeader.PODate

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APVendor,APGLAcctRef 

Identifies whether or not more than one AP Invoice and/or Inventory Receipt can be recorded against the Purchase Order. This is editable until the Purchase Order is 'Closed'

and the options include:

1. Single Invoice and Receipt: If this option is selected, the Purchase Order can only be assigned to a single AP Invoice and a single Inventory Receipt transaction.
2. Multiple Invoices and Receipts: If this option is selected, the Purchase Order can be assigned to multiple AP Invoices and multiple Inventory Receipt transactions. Purchase Orders set to this Type must be manually Closed.

This lookup contains all the values in the APPOType Enumeration Class 

Database Field: ERPx_APPoHeader.POTypeEN

Database Field: ERPx_APPoHeader.ExpireDate

This is not required and is editable from the 'Purchase Account' column of the Items Grid on the Purchase Order Record View.

 When AP Invoices and/or Credit Memos are loaded from a PO, the 'Purchase Account' will default from the current Purchase Account assigned to the Purchase Order Item.

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APPoLine.AccountSK

Identifies the 'Qty Ordered' of the line item on the Purchase Order. This is required and can be edited from

the '

Qty Ordered' field on the Items Grid

of the Purchase Order Record View. It is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM. This is

editable until the Purchase Order is 'Closed'. 

 When AP Invoices and/or Credit Memos are loaded from a PO, the 'Quantity' will default as [Qty Ordered

] - [AP Qty Posted] - [AP Qty Unposted]. If this results in a negative amount it will default as 0.00.

 When IM Receipts are loaded from a PO, the 'Quantity' will default as [Qty Ordered] - [IM Qty Posted] - [IM Qty Unposted]. If this results in a negative amount it will default as 0.00.

Database Field: ERPx_APPoLine.OrderedQuantity

Database Field: ERPx_APPoHeader.

ReceiveBy

Database Field: ERPx_APPoHeader.Requisition

Identifies how the purchase will be shipped. This is not required and can be edited from the 'Ship Via' field on the 'Home' tab of the Purchase Order Record View. This is always editable even after the Purchase Order is 'Closed'.

Database Field:

ERPx_

APPoHeader.

ShipVia

Displays the Transaction ID of the originating transaction that the Purchase Order was created from. This is not required and will only display a value for Freight Purchase Orders that are automatically created from Inventory Transfers and Sales Orders and Returns. 

Database Field: ERPx_

APPoHeader.

SourceTransactionID