Insert excerptDef - Trans - AP Invoice/Credit MemoDef - Trans - AP Invoice/Credit Memonopaneltrue The purpose of this page is to show line item detail for all these unposted transactions.

This list view also contains columns for each Attribute that is set up for the 'AP Purchasing' attribute type. Because these are user defined, they are not included in the default view but can be added a saved layout. AP Purchasing attributes are not included in the help documentation.

Software Version: YYYY.MM.DD and newer

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Invoice: A transaction to record a purchase you are making from a Vendor.
Credit Memo: A transaction to record a return/refund you are getting from Vendor.

...

Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK

...

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	Def - Trans - AP Invoice/Credit Memo
	Def - Trans - AP Invoice/Credit Memo
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Image Added This list view also contains columns for each Attribute that is set up for the 'AP Purchasing' and 'Items' attribute types. Because these are user defined, they are not included in the default view but can be added a saved layout. AP Purchasing and Items attributes are not included in the help documentation.

Software Version: 2023.06.30 and newer

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.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSKtrueAPTransactionLineToMFDistributionTypeEN This comes from the 'Description' on the 'Home' tab of the Invoice/Credit Memo Record View. This defaults as blank and is always editable, even after the transaction is Posted.

Doc Date - List View/Inquiry Field

Toolbar Icons

Description

Column Filter Show/Hide

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	Column Filter Show/Hide - Global
	Column Filter Show/Hide - Global
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Edit

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	Edit - LV 3.0
	Edit - LV 3.0
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Excel

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	Excel - LV 3.0
	Excel - LV 3.0
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Favorites

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	Favorites Add/Remove - Global
	Favorites Add/Remove - Global
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Group By Show/Hide

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	Group By Show/Hide - Global
	Group By Show/Hide - Global
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Help

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	Help - Global 3.0
	Help - Global 3.0
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More Actions

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	More Actions - Global 3.0
	More Actions - Global 3.0
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IQ: PO Linked Lines - Opens an inquiry with all the Purchase Orders, AP Invoices, AP Credit Memos, and Inventory Receipts with this Purchase Order assigned.
RV: Transaction - Opens the Transaction Record View.
RV: Purchase Order - Opens the record view of the Purchase Order. If there is not a linked PO, a message will appear indicating "There is no Purchase Order for this transaction."
View in PaperVision - This option is only visible when the preferences for PaperVision are configured.

New

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	New - Multi-Select Trans Type - Global
	New - Multi-Select Trans Type - Global
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Each Transaction Type (Invoice or Credit Memo) that only has one Transaction Class is displayed as just the Transaction Type Name (e.g., Invoice). Each Transaction Type that has more than one Transaction Class is displayed as Transaction Type Name-Transaction Class Name (e.g., Invoice-Home Office). The base list of Transaction Types includes:

Invoice: A transaction to record a purchase you are making from a Vendor.
Credit Memo: A transaction to record a return/refund you are getting from Vendor.

Print

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	Print - LV 3.0
	Print - LV 3.0
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Quick Column Filter

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	Quick Column Filter
	Quick Column Filter
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Refresh

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	Refresh - Global 3.0
	Refresh - Global 3.0
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Saved Layouts

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	Column Layouts for Framework 3.0 - Global
	Column Layouts for Framework 3.0 - Global
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Fields

Description

Checkbox

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	Checkbox
	Checkbox
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1099 Amount

Identifies the amount applicable to the Vendor's 1099 statement amount. This is a numeric text box that is not required and defaults as follows:

If the 1099 Type is set to "No 1099", the 1099 Amount is blank and not editable
If the 1099 Type is set to any value other than "No 1099" the 1099 Amount will default to the "Amount" value for the corresponding line item but can be overwritten to a value less than the "Amount" value. If a value is entered that is more than this amount, it will default back to the "Amount" value for the line item. This is always editable even after the transaction is posted.

If the 1099 Type value is updated to "No 1099", the 1099 Amount value will be cleared, and if a 1099 Amount is entered manually by the user when the line item is added, the 1099 Amount will not default from or be updated to the line "Amount".

Database Field: ERPx_APTransactionLine.TenNinetyNineAmount

1099 Type

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	Def - 1099 Type
	Def - 1099 Type
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This is a single-select lookup that defaults from the 1099 Type of the Vendor assigned to the transaction. This is required and is always editable even after the transaction is posted.

This lookup contains all the values in the ERPx_APTenNinetyNineType table.

Database fields: ERPx_APTenNinetyNineType.TenNinetyNineTypeDescription, ERPx_APVendor.TenNinetyNineTypeSK, ERPx_APTransactionLine.TenNinetyNineTypeSK

Amount

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	Amount - Extended
	Amount - Extended
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This is required and is calculated as [Quantity] * [Price] for each transaction line. This can only be edited by changing the Quantity and/or Price of the transaction line. Positive lines represent a purchase and negative lines represent a purchase credit.

Database Field: ERPx_APTransactionLine.ExtendedAmount

Comment

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	Comment - Header
	Comment - Header
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This is not required and can be edited from the 'Comment' on the 'Home' tab of the Invoice/Credit Memo Record View. This is always editable, even after the transaction is Posted.

Database Field: ERPx_APTransactionHeader.Description

Currency

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	Currency
	Currency
nopanel	true

This is required and comes from the 'Currency' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is not editable on the transaction.

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	Def - Currency
	Def - Currency
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Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK

Distributed To

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	Distributed To - Vendor
	Distributed To - Vendor
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This is not required and can be edited from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New.

Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSK

Distributed Type

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	Distributed To Type
	Distributed To Type
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(Project, Fisherman, Tender or Loan). This is not required and is derived from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. This is only editable by changing the Distributed To field on the transaction. This contains the associated value in the MFDistributionType Enumeration Class.

Database Field: ERPx_APTransactionLine.ToMFDistributionTypeEN

Doc Date

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	Doc Date
	Doc Date
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This is required and can be edited from the 'Doc Date' on the 'Home' tab of the Invoice/Credit Memo Record View. This is always editable, even after the transaction is Posted.

Database Field: ERPx_APTransactionHeader.TransactionDate

Doc No

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	Doc No
	Doc No
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This is required and can be edited from the 'Doc No' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the transaction/Invoice # assigned by your Vendor. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.DocNumber

GL Date

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	GL Date
	GL Date
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This is required and can be edited from the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. If not manually edited, this will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.GLDate

GL Period

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	GL Period
	GL Period
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This is required and calculated using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date.

GL Year

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	GL Year
	GL Year
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This is required and calculated using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date.

Item Description

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	Item Description
	Item Description
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This is required.

Database Field: ERPx_APTransactionLine.ItemSK, ERPx_IMItem.ItemDescription

Item ID

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	Item ID
	Item ID
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This is required.

Database Field: ERPx_APTransactionLine.ItemSK, ERPx_IMItem.ItemID

Item Last Updated

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	Item Last Updated (Date & Time)
	Item Last Updated (Date & Time)
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Database Field: ERPx_APTransactionLine.LastUpdated

Item Last Updated By

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	Last Updated By
	Last Updated By
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Database Field: ERPx_APTransactionLine.LastUser

Item Type

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	HELP:Item Type: Inventory
	HELP:Item Type: Inventory
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This is required.

Line Comment

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	Line Item Comment
	Line Item Comment
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This is not required and is always editable even after the transaction is posted.

Database Field: ERPx_APTransactionLine.LineComment

Line Description

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	Line Description
	Line Description
nopanel	true

This is a textbox that defaults to Item Description for the corresponding Item and is editable from the record view while in 'New' status.

Image Added When AP Invoices, Credit Memos are loaded from a PO, this will default as the 'Line Description' on those transactions.

Database Fields: ERPx_IMItem.ItemDescription, ERPx_APTransactionLine.LineDescription, ERPX_APPoLine.LineDescription

Ln.

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	Ln. - RV Items Grid
	Ln. - RV Items Grid
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This is not required.

Database Field: ERPx_APTransactionLine.LineNumber

Payable GL Account

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	Payable Account
	Payable Account
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This is required and comes from the Vendor's 'Accounts Payable' on the 'Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction.

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	Def - GL Account - Accounts Payable
	Def - GL Account - Accounts Payable
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Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APVendor.APGLAcctRef

Payable GL Account Description

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	Payable Account Description
	Payable Account Description
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This is required and comes from the Vendor's 'Accounts Payable' on the 'Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction.

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	Def - GL Account - Accounts Payable
	Def - GL Account - Accounts Payable
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Database Fields: ERPx_GLAccount.Description, ERPx_APVendor

Distributed To Type

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Def - Not Defined

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.APGLAcctRef

Pmt./Apply Hold

Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This is not required and can be edited from the 'Pmt./Apply Hold' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is always editable, even for posted transactions as long as they have not yet been fully applied.

Invoices on hold will not be selected for payment when building AP Check Batches.
Credit Memos on hold cannot be selected to apply to open Invoice.

Database Field: ERPx_

APTransactionHeader.

IsOnApplicationHold

Doc Date

PO #

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Doc Description - List View/Inquiry Field

nopanel

true

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Doc Date - List View/Inquiry Field

Purchase Order
	Purchase Order
nopanel	true

This comes is not required and can be edited from the 'Doc DatePO #' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the purchase order you used when making the purchase. This defaults from the current date and is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.TransactionDate

Doc Description

Image Added This field is only used for Purchase Orders setup in NorthScope. The 'Reference' field should be used to record a PO# on a transaction when the PO# does not exist in NorthScope.

Database Field: ERPx_APTransactionHeader.PurchaseOrderID

PO Ln.

Identifies the Purchase Order line item that the AP Invoice/Credit Memo line item is linked to. This is a single-select lookup that is not required. This is editable while the transaction is in a Status of "New".

Image Added The Price and Quantity will not default from the Purchase Order line item that is selected.

Database Field: ERPx_

APTransactionHeader

APTransactionLine.

Description

POLineSK

Doc NoPriceDoc No - List View/Inquiry Field

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Doc No - List View/Inquiry Field

Price
	Price
nopanel	true

This comes

This is required and can be edited from the '

Doc No

Price' on the

'Home' tab

Item grid of the Invoice/Credit Memo Record View

and represents the transaction/Invoice # assigned by your Vendor

. This

defaults as blank and

is

required. This is

always editable while the transaction is in a Status of New

.Database Field: ERPx_APTransactionHeader

.

DocNumber

Extended

Database Fields: ERPx_APTransactionLine.

ExtendedAmount

Price

Purchase GL

Date

Account

This comes from the 'GL Date' on the 'Properties' tab

Insert excerpt

GL Date - List View/Inquiry FieldGL Date - List View/Inquiry Fieldnopaneltrue

Purchase Account - Item
	Purchase Account - Item
nopanel	true

This is required and can be edited from the 'Purchase GL Account' on the Item grid of the Invoice/Credit Memo Record View. This

defaults as blank and if not manually edited, will be automatically set to match the 'Doc Date' when the transaction

is

saved with a Status of either Approved or Ready to Post. This is

always editable while the transaction is in a Status of New.

Database

Field

Fields: ERPx_

APTransactionHeader.GLDateGL Period

GLAccount.AccountNumber, ERPx_APTransactionLine.AccountSK

Purchase GL Account Description

GL Period - List View/Inquiry Field

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GL Period - List View/Inquiry Field

Purchase Account Description
	Purchase Account Description
nopanel	true

This is

a calculated field using

required and can be edited from the 'Purchase GL

Date

Account' on

the 'Properties' tab

the Item grid of the Invoice/Credit Memo Record View. This

can only be edited by changing the GL Date.GL Year

is always editable while the transaction is in a Status of New.

Database Fields: ERPx_GLAccount.Description, ERPx_APTransactionLine.AccountSK

QuantityPmt./Apply HoldDisplays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This comes from the 'Pmt./Apply Hold' on the 'PropertiesGL Year - List View/Inquiry Field

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GL Year - List View/Inquiry Field

Quantity
	Quantity
nopanel	true

This is a calculated field using the 'GL Date' on the 'Properties' tab

This is required and can be edited from the 'Quantity' on the Item grid of the Invoice/Credit Memo Record View. This

can only be edited by changing the GL Date.Item DescriptionDatabase Field: ERPx_APTransactionLine.LineDescriptionPayable AccountDatabase Fields: ERPx_GLAccount.AccountSK, ERPx_APVendor.APGLAcctRefPayable Account DescriptionDatabase Fields: ERPx_GLAccount.Description, ERPx_APVendor.APGLAcctRef

is always editable while the transaction is in a Status of New.

Database Fields: ERPx_APTransactionLine.Quantity

Reference

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	Reference
	Reference
nopanel	true

This is text box that is not required and is always editable even after the transaction is posted.

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	Def - Reference #
	Def - Reference #
nopanel	true

Status

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	Status
	Status
nopanel	true

This is required and can be edited from the 'Status' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the status of the transaction. This

defaults as blank and is always editable, even for posted transactions as long as they have not yet been fully applied.

Invoices on hold will not be selected for payment when building AP Check Batches.
Credit Memos on hold cannot be selected to apply to open Invoice

Database Field: ERPx_APTransactionHeader.IsOnApplicationHold

PO Insert excerptPurchase Order - List View/Inquiry FieldPurchase Order - List View/Inquiry Fieldnopaneltrue This comes from the 'PO' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the purchase order you used when making the purchase. This defaults as blank and is not required. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.PurchaseOrderID

PriceDatabase Fields: ERPx_APTransactionLine.PricePurchase AccountDatabase Fields: ERPx_GLAccount.AccountNumber, ERPx_APTransactionLine.AccountSKPurchase Account DescriptionDatabase Fields: ERPx_GLAccount.Description, ERPx_APTransactionLine.AccountSKQuantityDatabase Fields: ERPx_APTransactionLine.QuauntityStatusDatabase Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSKTransaction Insert excerptTrans. ID - List View/Inquiry FieldTrans. ID - List View/Inquiry Fieldnopaneltrue

is always editable while the transaction is in a Status of 'New' or 'Approved'.

Insert excerpt

	Def - Status
	Def - Status
nopanel	true

The Statuses that apply to transactions in this List View include:

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	Def - Status - New
	Def - Status - New
nopanel	true

Insert excerpt

	Def - Status - Approved
	Def - Status - Approved
nopanel	true

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	Def - Status - Ready to Post
	Def - Status - Ready to Post
nopanel	true

Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK

Transaction

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	Transaction ID
	Transaction ID
nopanel	true

Clicking on this link opens the AP Invoice / Credit Memo Record View for the selected record. This is a system assigned number that comes from the 'Transaction Class' and is required but is not editable by users.

Insert excerpt

	Def - Transaction ID
	Def - Transaction ID
nopanel	true

Database Field: ERPx_APTransactionHeader.TransactionID

Transaction Class ID

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	Transaction Class
	Transaction Class
nopanel	true

This is required and comes from the 'Transaction Class ID' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is not editable.

Insert excerpt

	Def - Transaction

ID

Class
	Def - Transaction

IDDatabase Field:

Class
nopanel	true

This is a system assigned number that comes from the 'Transaction Class' and is required but is not editable by users.

Database Fields: ERPx_APTransactionClass.TransactionClassDescription, ERPx_APTransactionHeader.

TransactionID

TransactionClassSK

Transaction ClassType

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Def -

	Transaction

Class

Type

Def -

	Transaction

Class

Type
nopanel	true

This is required and comes from the

'Transaction Class' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults as 'Default' and is not editable.

Transaction Type selected when starting a new transaction. This is never editable.

Insert excerpt

	Def - Transaction Types
	Def - Transaction Types
nopanel	true

Database Fields: ERPx_

APTransactionClass

APTransactionType.

TransactionClassDescription

TransactionName, ERPx_APTransactionHeader.TransactionClassSK

Transaction TypeUOM

Insert excerpt

Def

	UOM -

Transaction Types

Units

Def

	UOM -

Transaction Types

Units
nopanel	true

This

comes from the Transaction Type selected when starting a new transaction

is not required and can be edited from the 'UOM' on the Item grid of the Invoice/Credit Memo Record View. This is

never editable.

Database Fields: ERPx_APTransactionType.TransactionName, ERPx_APTransactionHeader.TransactionClassSK

UOM

only editable while the transaction is in a Status of New.

Database Fields: ERPx_IMUOM.UOMID, ERPx_APTransactionLine.QuantityUOMSK

Vendor Class ID

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Def -

	Vendor

ID

Class

Def -

	Vendor

ID

Class
nopanel	true

This

represents the ID of

is required and comes from the 'Vendor Class ID' assigned to the 'Vendor

'

' that is selected on the 'Home' tab of the Invoice/Credit Memo Record View.

This is only editable by changing the Vendor assigned to the transaction.Database Fields: ERPx_APVendor.VendorID

Because this defaults from the Vendor it is not editable on the transaction.

Insert excerpt

	Def - Vendor Class
	Def - Vendor Class
nopanel	true

Database Field: ERPx_APVendorClass.ClassDescription, ERPx_APTransactionHeader.VendorSK

Vendor ClassID

Insert excerpt

Def -

	Vendor

Class

ID

Def -

	Vendor

Class

ID
nopanel	true

This

comes from the 'Vendor Class' assigned to

is required and represents the ID of the 'Vendor

' that is selected

' on the 'Home' tab of the Invoice/Credit Memo Record View.

Because this defaults from the Vendor it is not editable on the transaction.Database Field: ERPx_APVendorClass.ClassDescription

This is only editable by changing the Vendor assigned to the transaction.

Insert excerpt

	Def - Vendor ID
	Def - Vendor ID
nopanel	true

Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK

Vendor Name

Insert excerpt

Def -

	Vendor Name

Def -

	Vendor Name
nopanel	true

This This is required and represents the name of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction.

Insert excerpt

	Def - Vendor Name
	Def - Vendor Name
nopanel	true

Database Fields: ERPx_APVendor.VendorName, ERPx_APTransactionHeader.VendorSK

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