Insert excerptDef - Trans - AP Invoice/Credit MemoDef - Trans - AP Invoice/Credit Memonopaneltrue The purpose of this page is to show line item detail for all these unposted transactions.

This list view also contains columns for each Attribute that is set up for the 'AP Purchasing' attribute type. Because these are user defined, they are not included in the default view but can be added a saved layout. AP Purchasing attributes are not included in the help documentation.

Software Version: YYYY.MM.DD and newer

Table of Contents

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Page Header

...

Invoice: A transaction to record a purchase you are making from a Vendor.
Credit Memo: A transaction to record a return/refund you are getting from Vendor.

...

Insert excerpt

	Def - Trans - AP Invoice/Credit Memo
	Def - Trans - AP Invoice/Credit Memo
nopanel	true

Image Added This list view also contains columns for each Attribute that is set up for the 'AP Purchasing' and 'Items' attribute types. Because these are user defined, they are not included in the default view but can be added a saved layout. AP Purchasing and Items attributes are not included in the help documentation.

Software Version: 2023.06.30 and newer

Table of Contents

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Page Header

Toolbar Icons

Description

Column Filter Show/Hide

Insert excerpt

	Column Filter Show/Hide - Global
	Column Filter Show/Hide - Global
nopanel	true

Edit

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	Edit - LV 3.0
	Edit - LV 3.0
nopanel	true

Excel

Insert excerpt

	Excel - LV 3.0
	Excel - LV 3.0
nopanel	true

Favorites

Insert excerpt

	Favorites Add/Remove - Global
	Favorites Add/Remove - Global
nopanel	true

Group By Show/Hide

Insert excerpt

	Group By Show/Hide - Global
	Group By Show/Hide - Global
nopanel	true

Help

Insert excerpt

	Help - Global 3.0
	Help - Global 3.0
nopanel	true

More Actions

Insert excerpt

	More Actions - Global 3.0
	More Actions - Global 3.0
nopanel	true

IQ: PO Linked Lines - Opens an inquiry with all the Purchase Orders, AP Invoices, AP Credit Memos, and Inventory Receipts with this Purchase Order assigned.
RV: Transaction - Opens the Transaction Record View.
RV: Purchase Order - Opens the record view of the Purchase Order. If there is not a linked PO, a message will appear indicating "There is no Purchase Order for this transaction."
View in PaperVision - This option is only visible when the preferences for PaperVision are configured.

New

Insert excerpt

	New - Multi-Select Trans Type - Global
	New - Multi-Select Trans Type - Global
nopanel	true

Each Transaction Type (Invoice or Credit Memo) that only has one Transaction Class is displayed as just the Transaction Type Name (e.g., Invoice). Each Transaction Type that has more than one Transaction Class is displayed as Transaction Type Name-Transaction Class Name (e.g., Invoice-Home Office). The base list of Transaction Types includes:

Invoice: A transaction to record a purchase you are making from a Vendor.
Credit Memo: A transaction to record a return/refund you are getting from Vendor.

Print

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	Print - LV 3.0
	Print - LV 3.0
nopanel	true

Quick Column Filter

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	Quick Column Filter
	Quick Column Filter
nopanel	true

Refresh

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	Refresh - Global 3.0
	Refresh - Global 3.0
nopanel	true

Saved Layouts

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	Column Layouts for Framework 3.0 - Global
	Column Layouts for Framework 3.0 - Global
nopanel	true

Fields

Description

Checkbox

Insert excerpt

	Checkbox
	Checkbox
nopanel	true

1099 Amount

Identifies the amount applicable to the Vendor's 1099 statement amount. This is a numeric text box that is not required and defaults as follows:

If the 1099 Type is set to "No 1099", the 1099 Amount is blank and not editable
If the 1099 Type is set to any value other than "No 1099" the 1099 Amount will default to the "Amount" value for the corresponding line item but can be overwritten to a value less than the "Amount" value. If a value is entered that is more than this amount, it will default back to the "Amount" value for the line item. This is always editable even after the transaction is posted.

If the 1099 Type value is updated to "No 1099", the 1099 Amount value will be cleared, and if a 1099 Amount is entered manually by the user when the line item is added, the 1099 Amount will not default from or be updated to the line "Amount".

Database Field: ERPx_APTransactionLine.TenNinetyNineAmount

1099 Type

Insert excerpt

	Def - 1099 Type
	Def - 1099 Type
nopanel	true

This is a single-select lookup that defaults from the 1099 Type of the Vendor assigned to the transaction. This is required and is always editable even after the transaction is posted.

This lookup contains all the values in the ERPx_APTenNinetyNineType table.

Database fields: ERPx_APTenNinetyNineType.TenNinetyNineTypeDescription, ERPx_APVendor.TenNinetyNineTypeSK, ERPx_APTransactionLine.TenNinetyNineTypeSK

Amount

Insert excerpt

	Amount - Extended
	Amount - Extended
nopanel	true

This is required and is calculated as [Quantity] * [Price] for each transaction line. This can only be edited by changing the Quantity and/or Price of the transaction line. Positive lines represent a purchase and negative lines represent a purchase credit.

Database Field: ERPx_APTransactionLine.ExtendedAmount

Comment

Insert excerpt

	Comment - Header
	Comment - Header
nopanel	true

This is not required and can be edited from the 'Comment' on the 'Home' tab of the Invoice/Credit Memo Record View. This is always editable, even after the transaction is Posted.

Database Field: ERPx_APTransactionHeader.Description

Currency

Insert excerpt

	Currency
	Currency
nopanel	true

This is required and comes from the 'Currency' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is not editable on the transaction.

Insert excerpt

	Def - Currency
	Def - Currency
nopanel	true

Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK

Distributed To

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	Distributed To - Vendor
	Distributed To - Vendor
nopanel	true

This is not required and can be edited from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New.

Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSK

Distributed Type

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	Distributed To Type
	Distributed To Type
nopanel	true

(Project, Fisherman, Tender or Loan). This is not required and is derived from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. This is only editable by changing the Distributed To field on the transaction. This contains the associated value in the MFDistributionType Enumeration Class.

Database Field: ERPx_APTransactionLine.ToMFDistributionTypeEN

Doc Date

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	Doc Date
	Doc Date
nopanel	true

This is required and can be edited from the 'Doc Date' on the 'Home' tab of the Invoice/Credit Memo Record View. This is always editable, even after the transaction is Posted.

Database Field: ERPx_APTransactionHeader.TransactionDate

Doc No

Insert excerpt

	Doc No
	Doc No
nopanel	true

This is required and can be edited from the 'Doc No' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the transaction/Invoice # assigned by your Vendor. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.DocNumber

GL Date

Insert excerpt

	GL Date
	GL Date
nopanel	true

This is required and can be edited from the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. If not manually edited, this will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.GLDate

GL Period

Insert excerpt

	GL Period
	GL Period
nopanel	true

This is required and calculated using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date.

GL Year

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	GL Year
	GL Year
nopanel	true

This is required and calculated using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults from the Currency setup on the Vendor and is not editable on the transaction.

Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK

Distributed To

can only be edited by changing the GL Date.

Item Description

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	Item Description
	Item Description
nopanel	true

This is required.

Database Field: ERPx_APTransactionLine.ItemSK, ERPx_IMItem.ItemDescription

Item ID

Def - Not Defined

Insert excerpt

Def - Not Defined

Item ID
	Item ID
nopanel	true

This comes from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. This defaults as blank and is always editable while the transaction is in a Status of New

This is required.

Database

Fields

Field: ERPx_

APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription

APTransactionLine.ItemSK, ERPx_

APTransactionLine

IMItem.

ToDistributionAccountSKDistributed To Type

ItemID

Item Last UpdatedDef - Not Definednopaneltrue This comes from the Vendor's 'Accounts Payable' on the 'Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction.

Insert excerpt

Def - Not Defined

Item Last Updated (Date & Time)
	Item Last Updated (Date & Time)
nopanel	true

Database Field: ERPx_APTransactionLine.

ToMFDistributionTypeENDoc Date

LastUpdated

Item Last Updated Bynopaneltrue This comes from the 'Doc Date' on the 'Home' tab of the Invoice/Credit Memo Record View. This defaults from the current date and is always editable while the transaction is in a Status of New.

Insert excerpt

Doc Date - LVDoc Date - LV

Last Updated By
	Last Updated By
nopanel	true

Database Field: ERPx_

APTransactionHeader

APTransactionLine.

TransactionDate

LastUser

Doc Description

Item Type

Insert excerpt

Doc Description - LVDoc Description - LVnopaneltrue This comes from the 'Description' on the 'Home' tab of the Invoice/Credit Memo Record View. This defaults as blank and is always editable, even after the transaction is Posted.

Database Field: ERPx_APTransactionHeader.Description

Doc No

	HELP:Item Type: Inventory
	HELP:Item Type: Inventory
nopanel	true

This is required.

Line Comment

Doc No - LV

Insert excerpt

Doc No - LV

Line Item Comment
	Line Item Comment
nopanel	true

This comes from the 'Doc No' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the transaction/Invoice # assigned by your Vendor.

This

defaults as blank and

is not required

. This is

and is always editable

while

even after the transaction is

in a Status of New

posted.

Database Field: ERPx_

APTransactionHeader

APTransactionLine.

DocNumber

LineComment

ExtendedLine Description Insert excerptGL Date - LVGL Date - LVnopaneltrue This comes from the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults as blank and if not manually edited, will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New

Insert excerpt

	Def - Not Defined	Def - Not DefinedLine Description
	Line Description
nopanel	true

This comes from the 'Extended' on the Item grid of the Invoice/Credit Memo Record View and is calculated based on the product of the Quantity and Price of the transaction line. This can only be edited by changing the Quantity and/or Price of the transaction line.

Database Fields: ERPx_APTransactionLine.ExtendedAmount

GL Date

This is a textbox that defaults to Item Description for the corresponding Item and is editable from the record view while in 'New' status.

Image Added When AP Invoices, Credit Memos are loaded from a PO, this will default as the 'Line Description' on those transactions.

Database Fields: ERPx_IMItem.ItemDescription, ERPx_APTransactionLine.LineDescription, ERPX_APPoLine.LineDescription

Ln.

Insert excerpt

	Ln. - RV Items Grid
	Ln. - RV Items Grid
nopanel	true

This is not required.

Database Field: ERPx_APTransactionHeaderAPTransactionLine.GLDateLineNumber

Payable GL

Period

Account

GL Period - LV

Insert excerpt

GL Period - LV

Payable Account
	Payable Account
nopanel	true

This is a calculated field using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date.GL Year Insert excerptGL Year - LVGL Year - LVnopaneltrue This is a calculated field using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date.Item Description

Insert excerptDef - Not DefinedDef - Not Defined This is required and comes from the Vendor's 'Accounts Payable' on the 'Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction.

Insert excerpt

	Def - GL Account - Accounts Payable
	Def - GL Account - Accounts Payable
nopanel	true

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APVendor.APGLAcctRef

Payable GL Account Description

PO Insert excerptPurchase Order - LVPurchase Order - LVnopaneltrue This comes from the 'PO' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the purchase order you used when making the purchase. This defaults as blank and is not required. This is

Insert excerpt

	Payable Account Description
	Payable Account Description
nopanel	true

This is required and comes from the Vendor'Descriptions 'Accounts Payable' on the Item grid 'Accounts' tab of the Invoice/Credit Memo Record Vendors List View. This defaults as blank and is always editable while the transaction is in a Status of New or Approved.

Database Field: ERPx_APTransactionLine.LineDescription

Payable Account Insert excerptDef - Not DefinedDef - Not Definednopaneltrue This comes from the Vendor's 'Accounts Payable' on the 'Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction.

Database Fields: ERPx_GLAccount.AccountSK, ERPx_APVendor.APGLAcctRef

Payable Account Description Insert excerptDef - Not DefinedDef - Not DefinednopaneltrueThis comes from the Vendor's 'Accounts Payable' on the 'Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction.

Database Fields: ERPx_GLAccount.Description, ERPx_APVendor.APGLAcctRef

Pmt./Apply Hold

Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This comes from the 'Pmt./Apply Hold' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults as blank and is always editable, even for posted transactions as long as they have not yet been fully applied.

Invoices on hold will not be selected for payment when building AP Check Batches.
Credit Memos on hold cannot be selected to apply to open Invoice

Database Field: ERPx_APTransactionHeader.IsOnApplicationHold

Because this defaults from the Vendor, it is not editable on the transaction.

Insert excerpt

	Def - GL Account - Accounts Payable
	Def - GL Account - Accounts Payable
nopanel	true

Database Fields: ERPx_GLAccount.Description, ERPx_APVendor.APGLAcctRef

Pmt./Apply Hold

Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This is not required and can be edited from the 'Pmt./Apply Hold' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is always editable, even for posted transactions as long as they have not yet been fully applied.

Invoices on hold will not be selected for payment when building AP Check Batches.
Credit Memos on hold cannot be selected to apply to open Invoice.

Database Field: ERPx_APTransactionHeader.IsOnApplicationHold

PO #

Insert excerpt

	Purchase Order
	Purchase Order
nopanel	true

This is not required and can be edited from the 'PO #' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the purchase order you used when making the purchase. This is always editable while the transaction is in a Status of New.

Image Added This field is only used for Purchase Orders setup in NorthScope. The 'Reference' field should be used to record a PO# on a transaction when the PO# does not exist in NorthScope.

Database Field: ERPx_APTransactionHeader.PurchaseOrderID

PO Ln.

Identifies the Purchase Order line item that the AP Invoice/Credit Memo line item is linked to. This is a single-select lookup that is not required. This is editable while the transaction is in a Status of "New".

Image Added The Price and Quantity will not default from the Purchase Order line item that is selected.

Database Field: ERPx_APTransactionLine.POLineSK

Price

Insert excerpt

	Price
	Price
nopanel	true

This is required and can be edited from the 'Price' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New.

Database

Field

Fields: ERPx_

APTransactionHeader

APTransactionLine.

PurchaseOrderID

Price

Purchase GL Account

Insert excerpt

	Def Purchase Account - Not DefinedItemDef
	Purchase Account - Not DefinedItem
nopanel	true

This comes is required and can be edited from the 'PricePurchase GL Account' on the Item grid of the Invoice/Credit Memo Record View. This defaults as "0.00" and is not required. This is always editable while the transaction is in a Status of New.

Database Fields: : ERPx_GLAccount.AccountNumber, ERPx_APTransactionLine.PriceAccountSK

Purchase GL Account Description

Insert excerpt

	Def - Not Defined	Def - Not DefinedPurchase Account Description
	Purchase Account Description
nopanel	true

This comes This is required and can be edited from the 'Purchase GL Account' on the Item grid of the Invoice/Credit Memo Record View. This defaults as blank and is not required. This is always editable while the transaction is in a Status of New.

Database Fields: ERPx_GLAccount.AccountNumberDescription, ERPx_APTransactionLine.AccountSK

Purchase Account DescriptionQuantity

Insert excerpt

	Def - Not Defined	Def - Not DefinedQuantity
	Quantity
nopanel	true

This comes is required and can be edited from the 'Purchase AccountQuantity' on the Item grid of the Invoice/Credit Memo Record View. This defaults as blank and is not requiredRecord View. This is always editable while the transaction is in a Status of New.

Database Fields: ERPx_GLAccount.Description, ERPx_APTransactionLine.AccountSK

Quantity

Reference

Insert excerpt

	Reference
	Reference
nopanel	true

This is text box that is not required and is always editable even after the transaction is posted.

Insert excerpt

	Def -

Not Defined

Reference #
	Def

- Not Defined

- Reference #
nopanel	true

Status

Insert excerpt

	Status
	Status
nopanel	true

This comes This is required and can be edited from the 'QuantityStatus' on the Item grid 'Home' tab of the Invoice/Credit Memo Record View . This defaults as "1.00" and is not requiredand represents the status of the transaction. This is always editable while the transaction is in a Status of 'New.

Database Fields: ERPx_APTransactionLine.Quauntity

Status

This needs to be updated to only have statuses of New, Approved and Ready to Post.

This comes from the 'Status' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the status of the transaction. This defaults as 'New' and is required. This is always editable while the transaction is in a Status of 'New' or 'Approved'.' or 'Approved'.

Insert excerpt

	Def - Status
	Def - Status
nopanel	true

The Statuses that apply to transactions in this List View include:

Insert excerpt

	Def - Status - New
	Def - Status - New
nopanel	true

Insert excerpt

	Def - Status - Approved
	Def - Status - Approved
nopanel	true

Insert excerpt

	Def - Status -

all exc. Sales Order

Ready to Post
	Def - Status -

all exc. Sales Order

Ready to Post
nopanel	true

Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK

Transaction

Insert excerpt

	Transaction ID

- LV


	Transaction ID

- LV


nopanel	true

Insert excerptDef - Transaction IDDef - Transaction IDnopaneltrue This

Clicking on this link opens the AP Invoice / Credit Memo Record View for the selected record. This is a system assigned number that comes from the 'Transaction Class' and is required but is not editable by users.

Insert excerpt

	Def - Transaction ID
	Def - Transaction ID
nopanel	true

Database Field: ERPx_APTransactionHeader.TransactionID

Transaction Class ID

Insert excerpt

Def -

	Transaction Class

Def -

	Transaction Class
nopanel	true

This is required and comes from the 'Transaction Class ID' on the 'Properties' tab of the Invoice/Credit Memo Record View. This

defaults as 'Default' and

is not editable.

Insert excerpt

	Def - Transaction Class
	Def - Transaction Class
nopanel	true

Database Fields: ERPx_APTransactionClass.TransactionClassDescription, ERPx_APTransactionHeader.TransactionClassSK

Transaction Type

Insert excerpt

Def -

	Transaction

Types

Type

Def -

	Transaction

Types

Type
nopanel	true

This is required and comes from the Transaction Type selected when starting a new transaction. This is never editable.

Insert excerpt

	Def - Transaction Types
	Def - Transaction Types
nopanel	true

Database Fields: ERPx_APTransactionType.TransactionName, ERPx_APTransactionHeader.TransactionClassSK

UOM

Insert excerpt

	Def UOM - Not DefinedUnitsDef
	UOM - Not DefinedUnits
nopanel	true

This comes This is not required and can be edited from the 'UOM' on the Item grid of the Invoice/Credit Memo Record View. This defaults as blank and is not required. This is always only editable while the transaction is in a Status of New.

Database Fields: ERPx_IMUOM.UOMID, ERPx_APTransactionLine.QuantityUOMSK

Vendor Class ID

Insert excerpt

Def -

	Vendor

ID

Class

Def -

	Vendor

ID

Class
nopanel	true

This

represents the ID of

is required and comes from the 'Vendor Class ID' assigned to the 'Vendor' that is selected on the 'Home' tab of the Invoice/Credit Memo Record View.

This is only editable by changing the Vendor assigned to the transaction.Database Fields: ERPx_APVendor.VendorID

Because this defaults from the Vendor it is not editable on the transaction.

Insert excerpt

	Def - Vendor Class
	Def - Vendor Class
nopanel	true

Database Field: ERPx_APVendorClass.ClassDescription, ERPx_APTransactionHeader.VendorSK

Vendor ClassID

Insert excerpt

Def -

	Vendor

Class

ID

Def -

	Vendor

Class

ID
nopanel	true

This

comes from the 'Vendor Class' assigned to

is required and represents the ID of the 'Vendor'

that is selected

on the 'Home' tab of the Invoice/Credit Memo Record View.

Because this defaults from the Vendor, it is not editable on the transaction.Database Field: ERPx_APVendorClass.ClassDescription

This is only editable by changing the Vendor assigned to the transaction.

Insert excerpt

	Def - Vendor ID
	Def - Vendor ID
nopanel	true

Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK

Vendor Name

Insert excerpt

Def -

	Vendor Name

Def -

	Vendor Name
nopanel	true

This This is required and represents the name of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction.

Insert excerpt

	Def - Vendor Name
	Def - Vendor Name
nopanel	true

Database Fields: ERPx_APVendor.VendorName, ERPx_APTransactionHeader.VendorSK

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Old Version 14

New Version Current

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Related Topics

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