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Insert excerptDef - Purchase OrderDef - Purchase Order

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Def - Purchase Order
Def - Purchase Order
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This page lists each unique Purchase Order item on Open, Released and Closed Purchase Orders based upon the parameters set in the Search Filter criteriaThe purpose of this page is to view line items on closed Purchase OrdersOrder transactions

(lightbulb) This list view also contains columns for each Attribute that is set up for the 'AP Purchasing' and 'Items' attribute types. Because these are user defined, they are not included in the default view but can be added a saved layout. AP Purchasing and Items attributes are not included in the help documentation.

Software Version: 20212023.0708.23 31 and newer

Table of Contents
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Page Header

Filter ItemsDescription
Auto Hide Filters
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Auto Hide Filters
Auto Hide Filters
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Auto Refresh on Open
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Auto Refresh on Open
Auto Refresh on Open
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Include

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Inq - Include
Inq - Include
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  • Open - displays all the Purchase Orders that are in an Open or Released status 
  • Closed - displays all the Purchase Orders that are in a Closed status
Ordered Date
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Date Control Text Box
Date Control Text Box
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 This is required to return results and defaults with a date range of the past 30 days.
Saved Searches
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Search Options for Framework 3.0 - Global
Search Options for Framework 3.0 - Global
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Search

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Search - Search Options
Search - Search Options
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  • Comment
  • PO #
  • Vendor ID
  • Vendor Name
Transaction Class

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Inq - Transaction Class
Inq - Transaction Class
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The values in this lookup are listed alphabetically. If there is more than one Transaction Class for the Transaction Type, then the value in the lookup will display as [Transaction Type] - [Transaction Class]. This is a multi-select standard lookup that is not required to return results. It defaults as blank.

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Def - Transaction Class - General
Def - Transaction Class - General
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The lookup contains a list of all 'Active' Transaction Classes.

Vendor

Used to select one or more Vendors. This is a multi-select standard lookup that is not required to return results. It defaults as blank.

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Def - Vendor
Def - Vendor
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The lookup contains a list of all 'Active' Vendors

Vendor Class

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Inq - Vendor Class
Inq - Vendor Class
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 This is a multi-select standard lookup that is not required to return results. It defaults as blank.

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Def - Vendor Class
Def - Vendor Class
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The lookup contains a list of all 'Active' AP Vendor Classes.

Page Detail

Line Item Comment
Toolbar IconsDescription
Column Filter Show/Hide
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Column Filter Show/Hide - Global
Column Filter Show/Hide - Global
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Excel
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Excel - LV 3.0
Excel - LV 3.0
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Favorites
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Favorites Add/Remove - Global
Favorites Add/Remove - Global
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Group By Show/Hide
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Group By Show/Hide - Global
Group By Show/Hide - Global
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Help
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Help - Global 3.0
Help - Global 3.0
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More Actions

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More Actions - Global 3.0
More Actions - Global 3.0
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  • IQ: PO Transaction Items Linked Lines - Opens an inquiry with all the Purchase Orders, AP Invoices, AP Credit Memos, and Inventory Receipts with this Purchase Order Item assigned.  
  • RV: Transaction: Opens the Purchase Order Record View for the selected transactionsaction: Opens the Purchase Order Record View for the selected transaction.
  • RV: Source Transaction - Opens the Transaction that the Freight Purchase Order was automatically created from, such as the Inventory Transfer, Sales Order or Return. This option is only applicable to Freight Purchase Orders, otherwise the message " This is only applicable to Purchase Orders that were auto created from an Order, Return, or Transfer." will be displayed.
Print

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Print - LV 3.0
Print - LV 3.0
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When clicked, all the Reports assigned to the Functional Area of Purchasing, that launch from the Print Dialog, assigned to the Purchase Order Lines Inquiry, and that the user has rights to are displayed.

Quick Column Filter
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Quick Column Filter
Quick Column Filter
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Refresh
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Refresh - Global 3.0
Refresh - Global 3.0
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Saved Column Layout
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Column Layouts for Framework 3.0 - Global
Column Layouts for Framework 3.0 - Global
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Search Options
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Search Options - Inquiry Grid 3.0
Search Options - Inquiry Grid 3.0
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Fields

Description
Checkbox
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Checkbox
Checkbox
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Amt. Ordered

Identifies the extended amount of the Purchase Order Item. This is required and can only be edited by changing either the 'Qty Ordered' or the 'Price' of a line item on the Items Grid of the Purchase Order Record View. It is calculated as [Qty Ordered] * [Price] and is formatted to 2 decimal places. This is editable until the Purchase Order is 'Closed'.

Database Field: ERPx_APPoLine.ExtendedAmount

AP Amt. Fully invoiced


Identifies whether the 'Amt. Ordered' of the Purchase Order item has been fully Invoiced. If the 'AP Amt. Remaining' for a Purchase Order item is <= 0, the item is considered "Fully Invoiced" in terms of Amount (cost) and will display as "Yes", otherwise it will be blank. This allows users to easily determine which PO's have amounts that have not yet been invoiced. This is a calculated field and is not stored in the database. 

AP Amt. Posted


Identifies the extended amount of the line item that has been included on "Posted" AP Invoices and AP Credit Memos. This is a calculated field that is formatted to 2 decimal places.

(lightbulb) When AP Invoices and/or Credit Memos, with line items that reference a Purchase Order are posted, this value is updated.

Database Field: ERPx_APPoLine.InvoicedAmount

AP Amt. Remaining


Identifies the dollar amount of the line item that has not yet been accounted for on an AP Invoice/Credit Memo. This is a calculated field and can only be changed by changing either the 'Qty Ordered' or the 'Price' of a line item on the Items Grid of the Purchase Order Record View or by entering and/or posting AP Invoices/Credit Memos that are linked to this item. It is calculated as [Amt. Ordered] - [AP Amt. Posted] - [AP Amt. Unposted] and is formatted to 2 decimal places. This is editable until the Purchase Order is 'Closed'.

This is a calculated field that is not stored in the database.

AP Qty Fully Invoiced


Identifies whether the 'Qty Ordered' of the Purchase Order item has been fully Invoiced. If the 'AP Qty Remaining' for a Purchase Order item is <= 0, the item is considered "Fully Invoiced" in terms of quantity (units or weight) and will display as "Yes", otherwise it will be blank. This allows users to easily determine which PO's have quantities that have not yet been invoiced. 

This is a calculated field that is not stored in the database.

AP Qty Posted


Identifies the quantity of the line item that has been included on "Posted" AP Invoices and AP Credit Memos. This is a calculated field that is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM.

(lightbulb) When AP Invoices and/or Credit Memos, with line items that reference a Purchase Order are posted, this value is updated.

Database Field: ERPx_APPoLine.InvoicedQty

AP Qty Remaining


Identifies the quantity of the line item that has not yet been accounted for on an AP Invoice/Credit Memo. This is a calculated field and can only be changed by changing the 'Qty Ordered' of a line item on the Items Grid of the Purchase Order Record View or by entering and/or posting AP Invoices/Credit Memos that are linked to this item. It is calculated as [Qty Ordered] - [AP Qty Posted] - [AP Qty Unposted] and is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM.

This is a calculated field that is not stored in the database.

AP vs IM Posted Qty


Identifies the difference between the quantities accounted for on "Posted" AP Invoices/Credit Memos and "Posted" Inventory Receipts for the line item. This is a calculated field that is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM. It is calculated as [IM Qty Posted] - [AP Qty Posted].

  • A zero value means there is no difference between the quantities of "Posted" AP Invoices and "Posted" Inventory Receipts.
    • A positive value indicates more Qty has been received than has been paid for.
    • A negative value indicates more Qty has been paid for than has been received.

(lightbulb) When AP Invoice, AP Credit Memo, and/or Inventory Receipt transactions with line items that reference a Purchase Order are posted, this value is updated.

This is a calculated field that is not stored in the database.

Buyer

Identifies the person responsible for issuing the Purchase Order. This is not required and can be edited from the 'Buyer' field on the 'Home' tab of the Purchase Order Record View. This is always editable even after the Purchase Order is 'Closed'.

Database Field: ERPx_APPoHeader.Buyer

Currency ID

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Currency
Currency
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 This is required and comes from the 'Currency ID' on the 'Properties' tab of the Purchase Order Record View. This is not editable on the transaction.

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Def - Currency
Def - Currency
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Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APVendor.CurrencySK

Comment

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Comment - Header
Comment - Header
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 This is not required and can be edited from the 'Comment' field on the 'Home' tab of the Purchase Order Record View. This is always editable even after the Purchase Order is 'Closed'.

Database Field: ERPx_APPoHeader.Description

Distributed To

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Distributed To - Vendor
Distributed To - Vendor
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This is not required and is editable until the Purchase Order is 'Closed'.

Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APPoLine.ToDistributionAccountSK 

Distributed Type

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Distributed To Type
Distributed To Type
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 This is an auto generated field that is not editable by the user. 

The options include:

  • Project
  • Fisherman
  • Tender
  • Fisherman & Tender
  • Loan

Database Field: ERPX_APPoLine.ToMFDistributionTypeEN

Expire By

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PO Expire By
PO Expire By
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 This is required and can be edited from the 'Expire By' date field on the 'Properties' tab of the Purchase Order Record View. This is editable until the Purchase Order is 'Closed'.

Database Field: ERPx_APPoHeader.ExpireDate

IM Qty Fully Received


Identifies whether the 'Qty Ordered' of the Purchase Order item has been fully Received. If the 'IM Qty Remaining' for a Purchase Order item is <= 0, the item is considered "Fully Received" in terms of quantity (units or weight) and will display as "Yes" otherwise it will be blank. This allows users to easily determine which PO's have quantities that have not yet been received. 

This is a calculated field that is not stored in the database.

IM Qty Posted


Identifies the quantity of the line item that has been included on "Posted" IM Receipts. This is a calculated field that is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM.

(lightbulb) When IM Receipts, with line items that reference a Purchase Order are posted, this value is updated.

(lightbulb) Because non-Inventory Purchase Order Items are not "Received" using an Inventory Receipt transaction, the 'IM Qty Posted' value is updated from posted AP Invoices and Credit Memos that reference the Purchase Order Item.

Database Field: ERPX_APPoLine.ReceivedQty

IM Qty Remaining


Identifies the quantity of the line item that has not yet been accounted for on Invoice Receipts. This is a calculated field and can only be changed by changing the 'Qty Ordered' of a line item on the Items Grid of the Purchase Order Record View or by entering and/or posting Inventory Receipts that are linked to this item. It is calculated as [Qty Ordered] - [IM Qty Posted] - [IM Qty Unposted] and is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM.

This is a calculated field that is not stored in the database.

Item Added
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Item Added (Date/Time)
Item Added (Date/Time)
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Item Added By
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Item Added By
Item Added By
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Item Description

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Item Description
Item Description
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 This is required and can only be edited from the 'Item Description' property on the Item Record View of the assigned Item ID.

Database Fields: ERPx_IMItem.ItemDescription, ERPx_APPoLine.ItemSK

Item ID

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Item ID - LV
Item ID - LV
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 This represents the Item ID assigned to the Purchase Order Line Item and is not editable.

Database Fields: ERPx_IMItem.ItemID, ERPx_APPoLine.ItemSK

Item Last Updated

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Item Last Updated (Date & Time)
Item Last Updated (Date & Time)
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Database Field: ERPx_APPoLine.LastUpdated

Item Last Updated By

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Item Last Updated By
Item Last Updated By
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Database Field: ERPx_APPoLine.LastUser

Item Type

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HELP:Item Type: Inventory
HELP:Item Type: Inventory
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 This represents the Item Type assigned to the Item ID and is not editable.

Database Fields: ERPx_IMItemType.Description, ERPx_IMItem.ItemTypeSK

Line Comment

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Line Item Comment
Line Item Comment
Line Item Comment
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 This is always editable from the Purchase Order Record View Items Grid until the Purchase Order is 'Closed'.

(lightbulb) When AP Invoices, Credit Memos, and IM Receipts are loaded from a PO, this will default as the 'Line Comment' on those transactions.

Database Field: ERPx_APPoLine.LineComment

Line Description

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Line Description
Line Description
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 This is always

 This is a textbox that defaults from the Item Description of the corresponding Item ID and is editable from the Purchase Order

Record View Items Grid until the Purchase Order

record until it is 'Closed'. 

(lightbulb)

Image Added When AP Invoices, Credit Memos

, and IM Receipts are loaded from a PO, this will default as the 'Line Comment' on those transactions

are loaded from a PO, this will default as the 'Line Description' on those transactions.

Database Fields: ERPx_IMItem.ItemDescription, ERPX_APPoLine.LineDescription

Line Source

A non-editable textbox that displays where the corresponding line item originates from. The available options include:

  1. Manual: The line item was manually added by a user.
  2. Freight: The line item was auto-added to reflect the Freight + Surcharge amount of a Shipment Leg.
  3. Freight - Handling: The line item was auto-added to reflect the Handling amount of a Shipment Leg.
  4. Freight - Other: The line item was auto-added to reflect an Other Charge amount of a Shipment Leg.

Database Field:

 ERPx

 ERPx_APPoLine.

LineDescription

LineSourceEN

Line Vendor Name

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Item Vendor
Item Vendor
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 This is not required and can be edited from the 'Line Vendor' column of the Items Grid on the Purchase Order Record View.  This is editable until the first AP Invoice, AP Credit Memo, or IM Receipt against the Purchase Order Item is Posted or until the Purchase Order is 'Closed'.

The lookup contains a blank value, the current assigned value, and a list of all the 'Active' AP Vendors assigned to the same Currency ID as the Vendor on the Header. It excludes the Vendor assigned to the Transaction Header.

Database Fields: Database Field: ERPx_APVendor.VendorName, ERPx_APPoLine.VendorSK

Ln.

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Ln. - RV Items Grid
Ln. - RV Items Grid
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 This is required and can be edited from the Ln. field on the Purchase Order Record View Items Grid until the Purchase Order is 'Closed'.

Database Field: ERPx_APPoLine.LineNumber

Ordered

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Doc Date
Doc Date
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This is required and can be edited from the 'Ordered' date field on the 'Home' tab of the Purchase Order Record View. This is editable until the Purchase Order is 'Closed'.

Database Field: ERPx_APPoHeader.PODate

Payable GL Account

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Payable Account
Payable Account
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This is required and is only editable from "Accounts Payable" GL Account, on the Accounts Tab of the Vendor Record View of the assigned Purchase Order's Vendor.

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APVendor,APGLAcctRef 

Payable GL Account Description

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Payable Account Description
Payable Account Description
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 This is only editable by changing the 'Account Description' for the Vendors assigned 'Accounts Payable' from the GL Accounts List View. 

Database Fields: ERPx_GLAccount.Description, ERPx_APVendor,APGLAcctRef

PO #

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Transaction ID
Transaction ID
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 Clicking on this link opens the Purchase Order Record View for the selected record. This is required, and can be edited from the 'PO #' field on the 'Home' tab of the Purchase Order Record View. This is editable until the Purchase Order is 'Closed'.

Database Field: ERPx_APPoHeader.PurchaseOrderID

PO Type

Identifies whether or not more than one AP Invoice and/or Inventory Receipt can be recorded against the Purchase Order. This is editable until the Purchase Order is 'Closed' and the options include:

  1. Single Invoice and Receipt: If this option is selected, the Purchase Order can only be assigned to a single AP Invoice and a single Inventory Receipt transaction.
  2. Multiple Invoices and ReceiptsIf this option is selected, the Purchase Order can be assigned to multiple AP Invoices and multiple Inventory Receipt transactions. Purchase Orders set to this Type must be manually Closed.

This lookup contains all the values in the APPOType Enumeration Class 

Database Field: ERPx_APPoHeader.POTypeEN

Price

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Price
Price
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 This is required and can be edited from the 'Price' field on the Items Grid of the Purchase Order Record View. It is formatted to the Item's 'Price Decimals' and is editable until the Purchase Order is 'Closed'. 

Database Field: ERPx_APPoLine.Price

Purchase GL Account

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Purchase Account - Item
Purchase Account - Item
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This is not required and is editable from the 'Purchase Account' column of the Items Grid on the Purchase Order Record View.

(lightbulb) When AP Invoices and/or Credit Memos are loaded from a PO, the 'Purchase Account' will default from the current Purchase Account assigned to the Purchase Order Item.

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APPoLine.AccountSK

Purchase GL Account Description

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Purchase Account Description
Purchase Account Description
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 This is only editable by changing the 'Account Description' for the line items assigned 'Purchase Account' from the GL Accounts List View. 

Database Fields: ERPx_GLAccount.Description, ERPx_APPoLine.AccountSK

Qty Ordered

Identifies the 'Qty Ordered' of the line item on the Purchase Order. This is required and can be edited from the 'Qty Ordered' field on the Items Grid of the Purchase Order Record View. It is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM. This is editable until the Purchase Order is 'Closed'. 

(lightbulb) When AP Invoices and/or Credit Memos are loaded from a PO, the 'Quantity' will default as [Qty Ordered] - [AP Qty Posted] - [AP Qty Unposted]. If this results in a negative amount it will default as 0.00.

(lightbulb) When IM Receipts are loaded from a PO, the 'Quantity' will default as [Qty Ordered] - [IM Qty Posted] - [IM Qty Unposted]. If this results in a negative amount it will default as 0.00.

Database Field: ERPx_APPoLine.OrderedQuantity

Receive ByIdentifies the date the Purchase Order should be fully received. This is not required and can be edited from the 'Receive By' field on the 'Properties' tab of the Purchase Order Record View. This is editable until the Purchase Order is 'Closed'.

Database Field: ERPx_APPoHeader.ReceiveBy

Reference

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Reference
Reference
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 This is not required and can be edited from the 'Reference' field on the 'Properties' tab of the Purchase Order Record View. This is always editable even after the Purchase Order is 'Closed'.

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Def - Reference #
Def - Reference #
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Database Field: ERPx_APPoHeader.Reference

Requisition #

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Requisition Number
Requisition Number
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 This is not required and can be edited from the 'Requisition' field on the 'Home' tab of the Purchase Order Record View. This is always editable until the Purchase Order is 'Closed'.

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Def - Requisition #
Def - Requisition #
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Database Field: ERPx_APPoHeader.Requisition

Ship Via

Identifies how the purchase will be shipped. This is not required and can be edited from the 'Ship Via' field on the 'Home' tab of the Purchase Order Record View. This is always editable even after the Purchase Order is 'Closed'.Purchase Order Record View. This is always editable even after the Purchase Order is 'Closed'.

Database Field: ERPx_APPoHeader.ShipVia

Site ID

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Site ID
Site ID
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 This is not required and can be edited from the 'Site Name' field on the 'Home' tab of the Purchase Order Record View. This is always editable until the Purchase Order is 'Closed'.

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Def - Requisition #
Def - Requisition #
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Database Field: ERPx_MFSite.SiteID, ERPx_APPoHeader.SiteSK

Source Transaction

Displays the Transaction ID of the originating transaction that the Purchase Order was created from. This is not required and will only display a value for Freight Purchase Orders that are automatically created from Inventory Transfers and Sales Orders and Returns. 

Database Field: ERPx_APPoHeader.ShipViaSourceTransactionID

Site IDStatus

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Site ID

Status

Site ID

Status
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 This is not required and

 This can be

edited 

edited from the '

Site Name

Status'

field

on the 'Home' tab of the Purchase Order Record View and represents the status of the transaction.

 

This is always editable

until the Purchase Order is 'Closed'

.

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Def - Requisition #Def - Requisition #

Def - Status
Def - Status
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 The Statuses that apply to transactions in this Inquiry include:

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Def - Status - New
Def - Status - New
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Def - Status - Released
Def - Status - Released
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Def - Status - Closed
Def - Status - Closed
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Database

Field

Fields: ERPx_

MFSite

APPOStatus.

SiteID

StatusName,

 ERPx

 ERPx_APPoHeader.

SiteSK

POStatusSK

Transaction Class ID

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Transaction Class
Transaction Class
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 This is required and comes from the 'Transaction Class' on the 'Properties' tab of the Purchase Order Record View. This is not editable.

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Def - Transaction Class
Def - Transaction Class
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Database Fields: ERPx_APTransactionClass.TransactionClassDescription, ERPx_APPoHeader.TransactionClassSK

UOM

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UOM - Units
UOM - Units
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This is required and can be edited from the 'UOM' field on the Items Grid of the Purchase Order Record View until the Purchase Order is 'Closed'.

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Def - UOM
Def - UOM
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Database Fields: ERPx_IMUOM.UOMName, ERPx_APPoLine.QuantityUOMSK

Vendor Class ID

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Vendor Class
Vendor Class
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 This is required and comes from the 'Vendor Class' assigned to the 'Vendor' that is selected on the 'Home' tab of the Purchased Order Record View. Because this defaults from the Vendor it is not editable on the transaction.

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Def - Vendor Class ID
Def - Vendor Class ID
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Insert excerpt
Def - Vendor Class
Def - Vendor Class
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Database Field: ERPx_APVendorClass.ClassDescription, ERPx_APPoHeader.VendorSK

Vendor ID

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Vendor ID
Vendor ID
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 This is required and represents the ID of the 'Vendor' on the 'Home' tab of the Purchase Order Record View. This is only editable by changing the Vendor assigned to the transaction.

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Def - Vendor ID
Def - Vendor ID
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Database Fields: ERPx_APVendor.VendorID, ERPx_APPoHeader.VendorSK

Vendor Name

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Vendor Name
Vendor Name
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This is required and represents the name of the 'Vendor' on the 'Home' tab of the Purchase Order Record View. This is only editable by changing the Vendor assigned to the transaction.

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Def - Vendor Name
Def - Vendor Name
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Database Fields: ERPx_APVendor.VendorName, ERPx_APPoHeader.VendorSK

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