The purpose of the Void Transactions Record View is to void AP Invoices and Credit Memos. Voiding an AP Invoice or Credit Memo creates a new version of the transaction. The new transaction uses the specified 'Void Date' as the GL Date and creates a journal entry that reverses the original. The Status of the original transaction is changed to "Replaced" and the Status of the new transactions is set to "Void". Only transactions without applications can be voided. When the void is complete, the Vendor Balances and Vendor Aging are updated.
If the transaction has been fully or partially applied, the applications must first be removed by opening the transaction record view, clicking More Actions → IQ: Applications, and clicking the 'Unapply' icon in the header toolbar.
Software Version:2020 2023.0108.13 31 and newer
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Toolbar Icons | Description | ||||||||
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| Void | Voids the transaction. Voiding the transaction sets the original to a Status of "Replaced", creates a new version of the transaction using the Void Date that reverses the source transactions journal entry, and updates the Vendor Balances and Aging. | ||||||||
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| Posted Date |
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| Message | A non-editable text box to indicate any issues that may prevent the transaction from being voided. | ||||||||
| Transaction | A non-editable text box to identify the source Invoice or Credit Memo that is being voided. This defaults from the transaction that was selected when the page was opened. | ||||||||
| Void Date | A date field to identify the GL Date of the Void. This default to the current date but can be set to any date on or after the transaction's GL Date that falls within a Fiscal Period that is open for Purchasing. This date will be used as the GL Date for the new version of the source transaction. If the Void Date entered is before the GL Date of the source transaction, the message "Cannot supply a void date prior to the transaction's GL Date." will be displayed when the Void icon is clicked. If the Void Date entered falls within a period that is not open for Purchasing, the message "The Fiscal Period is not open." will be displayed when the Void icon is clicked. |
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Fields | Description |
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| Applied Amount | A text box that identifies the amount that has been applied from the 'Applied Transaction' application. This is non-editable. Linked Database Field: ERPx ERPx_APSettlementApplication.AppliedAmount |
| Applied Date | A text box that identifies the date of the application. This is non-editable. Linked Database Field: ERPx_APSettlementApplication.ApplicationDate |
| Applied Transaction | A text box that identifies the Transaction ID that was applied to the source transaction. This is non-editable. Linked Database Field: ERPx_APSettlementApplication.SettledFromTransactionSK |
| Applied Transaction Type | A text box that identifies the Transaction Type of the 'Applied Transaction'. This will either be:
This is non-editable. |
| Discount Taken | A text box that identifies the amount if any Discount that was taken. This is non-editable. Linked Database Field: ERPx_APSettlementApplication.DiscountTakenAmount |
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