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Insert excerptDef - Trans - AP Invoice/Credit MemoDef - Trans - AP Invoice/Credit Memonopaneltrue The purpose of this page is to show line item detail for all these unposted transactions.

(lightbulb) This list view also contains columns for each Attribute that is set up for the 'AP Purchasing' attribute type. Because these are user defined, they are not included in the default view but can be added a saved layout. AP Purchasing attributes are not included in the help documentation.

Software Version: YYYY.MM.DD and newer

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...

  • Invoice: A transaction to record a purchase you are making from a Vendor.
  • Credit Memo: A transaction to record a return/refund you are getting from Vendor.

...

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Def - Trans - AP Invoice/Credit Memo
Def - Trans - AP Invoice/Credit Memo
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Image Added This list view also contains columns for each Attribute that is set up for the 'AP Purchasing' and 'Items' attribute types. Because these are user defined, they are not included in the default view but can be added a saved layout. AP Purchasing and Items attributes are not included in the help documentation.

Software Version: 2023.06.30 and newer

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Database Fields: ERPx_MFCurrency.CurrencyID, is always editable, even after the transaction is Posted.

Database Field: ERPx_APTransactionHeader.CurrencySKTransactionDate

Toolbar IconsDescription
Column Filter Show/Hide
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Column Filter Show/Hide - Global
Column Filter Show/Hide - Global
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Edit
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Edit - LV 3.0
Edit - LV 3.0
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Excel
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Excel - LV 3.0
Excel - LV 3.0
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Favorites
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Favorites Add/Remove - Global
Favorites Add/Remove - Global
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Group By Show/Hide
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Group By Show/Hide - Global
Group By Show/Hide - Global
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Help
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Help - Global 3.0
Help - Global 3.0
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More Actions

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More Actions - Global 3.0
More Actions - Global 3.0
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  • IQ: PO Linked Lines - Opens an inquiry with all the Purchase Orders, AP Invoices, AP Credit Memos, and Inventory Receipts with this Purchase Order assigned. 
  • RV: Transaction - Opens the Transaction Record View.
  • RV: Purchase Order - Opens the record view of the Purchase Order. If there is not a linked PO, a message will appear indicating "There is no Purchase Order for this transaction." 
  • View in PaperVision - This option is only visible when the preferences for PaperVision are configured.
New

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New - Multi-Select Trans Type - Global
New - Multi-Select Trans Type - Global
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Each Transaction Type (Invoice or Credit Memo) that only has one Transaction Class is displayed as just the Transaction Type Name (e.g., Invoice).  Each Transaction Type that has more than one Transaction Class is displayed as Transaction Type Name-Transaction Class Name (e.g., Invoice-Home Office). The base list of Transaction Types includes:

  • Invoice: A transaction to record a purchase you are making from a Vendor.
  • Credit Memo: A transaction to record a return/refund you are getting from Vendor.
Print

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Print - LV 3.0
Print - LV 3.0
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Quick Column Filter
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Quick Column Filter
Quick Column Filter
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Refresh
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Refresh - Global 3.0
Refresh - Global 3.0
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Saved Layouts
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Column Layouts for Framework 3.0 - Global
Column Layouts for Framework 3.0 - Global
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FieldsDescription
Checkbox
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Checkbox
Checkbox
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1099 Amount

Identifies the amount applicable to the Vendor's 1099 statement amount.  This is a numeric text box that is not required and defaults as follows:

  • If the 1099 Type is set to "No 1099", the 1099 Amount is blank and not editable
  • If the 1099 Type is set to any value other than "No 1099" the 1099 Amount will default to the "Amount" value for the corresponding line item but can be overwritten to a value less than the "Amount" value. If a value is entered that is more than this amount, it will default back to the "Amount" value for the line item.  This is always editable even after the transaction is posted.

If the 1099 Type value is updated to "No 1099", the 1099 Amount value will be cleared, and if a 1099 Amount is entered manually by the user when the line item is added, the 1099 Amount will not default from or be updated to the line "Amount".  

Database Field: ERPx_APTransactionLine.TenNinetyNineAmount

1099 Type

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Def - 1099 Type
Def - 1099 Type
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 This is a single-select lookup that defaults from the 1099 Type of the Vendor assigned to the transaction. This is required and is always editable even after the transaction is posted.  

This lookup contains all the values in the ERPx_APTenNinetyNineType table.

Database fields: ERPx_APTenNinetyNineType.TenNinetyNineTypeDescription, ERPx_APVendor.TenNinetyNineTypeSK, ERPx_APTransactionLine.TenNinetyNineTypeSK

Amount

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Amount - Extended
Amount - Extended
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 This is required and is calculated as [Quantity] * [Price] for each transaction line. This can only be edited by changing the Quantity and/or Price of the transaction line. Positive lines represent a purchase and negative lines represent a purchase credit.

Database Field: ERPx_APTransactionLine.ExtendedAmount

Comment

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Comment - Header
Comment - Header
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 This is not required and can be edited from the 'Comment' on the 'Home' tab of the Invoice/Credit Memo Record View. This is always editable, even after the transaction is Posted.

Database Field: ERPx_APTransactionHeader.Description

Currency

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Currency
Currency
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 This is required and comes from the 'Currency' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is not editable on the transaction.

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Def - Currency
Def - Currency
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Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK

Distributed To

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Distributed To - Vendor
Distributed To - Vendor
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This is not required and can be edited from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New.

Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSK

Distributed Type

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Distributed To Type
Distributed To Type
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 (Project, Fisherman, Tender or Loan). This is not required and is derived from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. This is only editable by changing the Distributed To field on the transaction. This contains the associated value in the MFDistributionType Enumeration Class.

Database Field: ERPx_APTransactionLine.ToMFDistributionTypeEN

Doc Date

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Doc Date
Doc Date
nopaneltrue
 This is required and can be edited from the 'Doc Date' on the 'Home' tab of the Invoice/Credit Memo Record View. This defaults from the Currency setup on the Vendor and is not editable on the transaction.
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Def - CurrencyDef - Currency
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Distributed ToDoc NoDistributed To - LV

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Distributed To - LV

Doc No
Doc No
nopaneltrue

This comes

 This is required and can be edited from the '

Distributed To

Doc No' on the

Item grid

'Home' tab of the Invoice/Credit Memo Record View and represents the transaction/Invoice # assigned by your Vendor. This

defaults as blank and

is always editable while the transaction is in a Status of New

. Insert excerptDef - Not DefinedDef - Not Definednopaneltrue

Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSK

Distributed To Type

.

Database Field: ERPx_APTransactionHeader.DocNumber

GL DateDistributed To Type - LV

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Distributed To Type - LV

GL Date
GL Date
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 This is derived from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. Because this defaults from the Vendor, Employee or Project, it is not editable on the transaction. This contains the associated value in the MFDistributionType Enumeration Class

This is required and can be edited from the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. If not manually edited, this will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_

APTransactionLine

APTransactionHeader.

ToMFDistributionTypeEN

GLDate

Doc DateGL PeriodDoc Date - LV
Insert excerpt
Doc Date - LV
GL Period
GL Period
nopaneltrue
 This comes from This is required and calculated using the 'Doc GL Date' on the the 'HomeProperties' tab of the Invoice/Credit Memo Record View. This defaults from the current date and is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.TransactionDate

Doc Descriptioncan only be edited by changing the GL Date.GL YearDoc Description - LV

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Doc Description - LV

GL Year
GL Year
nopaneltrue

 This comes from

This is required and calculated using the '

Description

GL Date' on

the

the '

Home

Properties' tab of the Invoice/Credit Memo Record View. This

defaults as blank and is always editable, even after the transaction is Posted

can only be edited by changing the GL Date.

Item Description

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Item Description
Item Description
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 This is required.

Database Field: ERPx_

APTransactionHeader.DescriptionDoc No

APTransactionLine.ItemSK, ERPx_IMItem.ItemDescription

Item ID


Doc No - LV
Insert excerpt
Doc No - LV
Item ID
Item ID
nopaneltrue
 This comes from the 'Doc No' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the transaction/Invoice # assigned by your Vendor. This defaults as blank and is required. This is always editable while the transaction is in a Status of New This is required.

Database Field: ERPx_APTransactionLine.ItemSK, ERPx_APTransactionHeaderIMItem.DocNumberItemID

ExtendedItem Last UpdatedDatabase Fields

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Extended - LVExtended - LVnopaneltrue This comes from the 'Extended' on the Item grid of the Invoice/Credit Memo Record View and is calculated based on the product of the Quantity and Price of the transaction line. This can only be edited by changing the Quantity and/or Price of the transaction line.

Item Last Updated (Date & Time)
Item Last Updated (Date & Time)
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Database Field: ERPx_APTransactionLine.LastUpdated

Item Last Updated By

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Last Updated By
Last Updated By
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Database Field: ERPx_APTransactionLine.

ExtendedAmount

LastUser

GL Date

Item Type


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GL Date - LVGL Date - LVnopaneltrue This comes from the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults as blank and if not manually edited, will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New

HELP:Item Type: Inventory
HELP:Item Type: Inventory
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 This is required.

Line Comment


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Line Item Comment
Line Item Comment
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This is not required and is always editable even after the transaction is posted.

Database Field: ERPx_

APTransactionHeader

APTransactionLine.

GLDate

LineComment

GL PeriodLine DescriptionGL Period - LV

Insert excerpt

GL Period - LV

Line Description
Line Description
nopanel

true This is a calculated field using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date.GL Year Insert excerptGL Year - LVGL Year - LVnopaneltrue  This is a calculated field using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date.Item Description

Insert excerpt
Item Description (user entered) - LV
Item Description (user entered) - LVtrue
 This is a textbox that defaults to Item Description for the corresponding Item and is editable from the record view while in 'New' status. 

Image Added When AP Invoices, Credit Memos are loaded from a PO, this will default as the 'Line Description' on those transactions.

Database Fields: ERPx_IMItem.ItemDescription, ERPx_APTransactionLine.LineDescription, ERPX_APPoLine.LineDescription

Ln.

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Ln. - RV Items Grid
Ln. - RV Items Grid
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This is not required.

Database Field: ERPx_APTransactionLine.LineNumber

Payable GL Account

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Payable Account
Payable Account
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This is required and comes from the Vendor'Descriptions 'Accounts Payable' on the Item grid 'Accounts' tab of the Invoice/Credit Memo Record Vendors List View. This defaults as blank and is always editable while the transaction is in a Status of New or Approved.

Database Field: ERPx_APTransactionLine.LineDescription

Payable Account

Because this defaults from the Vendor, it is not editable on the transaction.

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Def - GL Account - Accounts Payable
Def - GL Account - Accounts Payable
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Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APVendor.APGLAcctRef

Payable GL Account Description


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Payable Account
- LV
Description
Payable Account
- LV
Description
nopaneltrue
This is required and comes from the Vendor's 'Accounts Payable' on the 'Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction.

Insert excerpt
Def -
Not Defined
GL Account - Accounts Payable
Def
- Not Defined
- GL Account - Accounts Payable
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Database Fields: ERPx_GLAccount.AccountSKDescription, ERPx_APVendor.APGLAcctRef

Payable Account Description Insert excerptPayable Account Description - LVPayable Account Description - LVnopaneltrueThis comes from the Vendor's 'Accounts Payable' on the 'Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction.

Database Fields: ERPx_GLAccount.Description, ERPx_APVendor.APGLAcctRef

Pmt./Apply HoldDisplays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This comes from the 'Pmt./Apply Hold' on the 'Properties

.APGLAcctRef

Pmt./Apply Hold

Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This is not required and can be edited from the 'Pmt./Apply Hold' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is always editable, even for posted transactions as long as they have not yet been fully applied.

  • Invoices on hold will not be selected for payment when building AP Check Batches.
  • Credit Memos on hold cannot be selected to apply to open Invoice.

Database Field: ERPx_APTransactionHeader.IsOnApplicationHold

PO #


Insert excerpt
Purchase Order
Purchase Order
nopaneltrue
 This is not required and can be edited from the 'PO #' on the 'Home' tab of the Invoice/Credit Memo Record View

. This defaults as blank and is always editable, even for posted transactions as long as they have not yet been fully applied.
  • Invoices on hold will not be selected for payment when building AP Check Batches.
    • Credit Memos on hold cannot be selected to apply to open Invoice

    and represents the purchase order you used when making the purchase. This is always editable while the transaction is in a Status of New.

    Image Added This field is only used for Purchase Orders setup in NorthScope. The 'Reference' field should be used to record a PO# on a transaction when the PO# does not exist in NorthScope. 

    Database Field: ERPx_APTransactionHeader.

    IsOnApplicationHold

    PurchaseOrderID 

    PO

    Insert excerptPurchase Order - LVPurchase Order - LVnopaneltrue This comes from the 'PO' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the purchase order you used when making the purchase. This defaults as blank and Ln.


    Identifies the Purchase Order line item that the AP Invoice/Credit Memo line item is linked to. This is a single-select lookup that is not required. This is

    always

    editable while the transaction is in a Status of "New".  

    Image Added The Price and Quantity will not default from the Purchase Order line item that is selected. 

    Database Field: ERPx_

    APTransactionHeader

    APTransactionLine.

    PurchaseOrderID

    POLineSK

    Price

    Insert excerpt
    Price - LV
    Price - LV
    nopaneltrue
    This comes is required and can be edited from the 'Price' on the Item grid of the Invoice/Credit Memo Record View. This defaults as "0.00" and is not required. This is always editable while the transaction is in a Status of New.

    Database Fields: ERPx_APTransactionLine.Price

    Purchase GL Account


    Insert excerpt
    Purchase Account - LVItem
    Purchase Account - LVItem
    nopaneltrue
    This comes is required and can be edited from the 'Purchase GL Account' on the Item grid of the Invoice/Credit Memo Record View. This defaults as blank and is not required. This is always editable while the transaction is in a Status of New.  Insert excerptDef - Not DefinedDef - Not Definednopaneltrue

    Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APTransactionLine.AccountSK

    Purchase GL Account Description

    Insert excerpt
    Purchase Account Description - LV
    Purchase Account Description - LV
    nopaneltrue
     This comes is required and can be edited from the 'Purchase GL Account' on the Item grid of the Invoice/Credit Memo Record View. This defaults as blank and is not required. This is always editable while the transaction is in a Status of New. 

    Database Fields: ERPx_GLAccount.Description, ERPx_APTransactionLine.AccountSK

    Quantity

    Insert excerpt
    Quantity - LV
    Quantity - LV
    nopaneltrue
    This comes is required and can be edited from the 'Quantity' on the Item grid of the Invoice/Credit Memo Record View. This defaults as "1.00" and is not requiredCredit Memo Record View. This is always editable while the transaction is in a Status of New. 

    Database Fields: ERPx_APTransactionLine.Quauntity

    Status

    This needs to be updated to only have statuses of New, Approved and Ready to Post.

    This comes Quantity

    Reference

    Insert excerpt
    Reference
    Reference
    nopaneltrue
    This is text box that is not required and is always editable even after the transaction is posted.

    Insert excerpt
    Def - Reference #
    Def - Reference #
    nopaneltrue

    Status

    Insert excerpt
    Status
    Status
    nopaneltrue
     This is required and can be edited from the 'Status' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the status of the transaction. This defaults as 'New' and is required. This is always editable while the transaction is in a Status of 'New' or 'Approved'. Insert excerptDef - StatusDef - Statusis always editable while the transaction is in a Status of 'New' or 'Approved'.

    Insert excerpt
    Def - Status
    Def - Status
    nopaneltrue
     The Statuses that apply to transactions in this List View include:

    Insert excerpt
    Def - Status - New
    Def - Status - New
    nopaneltrue

    Insert excerpt
    Def - Status - Approved
    Def - Status - Approved
    nopaneltrue

    Insert excerpt
    Def - Status - Ready to Post
    Def - Status - Ready to Post
    nopaneltrue

    Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK

    Transaction

    Insert excerpt
    Transaction ID
    - LV
    Transaction ID
     - LV
    nopaneltrue
     Clicking on this link opens the AP Invoice / Credit Memo Record View for the selected record. This is a system assigned number that comes from the 'Transaction Class' and is required but is not editable by users.

    Insert excerpt
    Def - Transaction ID
    Def - Transaction ID
    nopaneltrue

    Database Field: ERPx_APTransactionHeader.TransactionID

    Transaction Class ID


    Insert excerpt

    Def -

    Transaction Class

    Def -

    Transaction Class
    nopaneltrue
     This is required and comes from the 'Transaction Class ID' on the 'Properties' tab of the Invoice/Credit Memo Record View. This

    defaults as 'Default' and

    is not editable.

    Insert excerpt
    Def - Transaction Class
    Def - Transaction Class
    nopaneltrue

    Database Fields: ERPx_APTransactionClass.TransactionClassDescription, ERPx_APTransactionHeader.TransactionClassSK

    Transaction Type

    Insert excerpt
    Def -
    Transaction
    Types
    Type
    Def -
    Transaction
    Types
    Type
    nopaneltrue
     This is required and comes from the Transaction Type selected when starting a new transaction    . This is never editable.. This is never editable.

    Insert excerpt
    Def - Transaction Types
    Def - Transaction Types
    nopaneltrue

    Database Fields: ERPx_APTransactionType.TransactionName, ERPx_APTransactionHeader.TransactionClassSK

    UOM

    Insert excerpt
    Units UOM - LVUnitsUnits
    UOM - LVUnits
    nopaneltrue
     This comes is not required and can be edited from the 'UOM' on the Item grid of the Invoice/Credit Memo Record View. This defaults as blank and is not required. This is always only editable while the transaction is in a Status of New.  Insert excerptDef - Not DefinedDef - Not Definednopaneltrue

    Database Fields: ERPx_IMUOM.UOMID, ERPx_APTransactionLine.QuantityUOMSK

    Vendor Class ID


    Insert excerpt

    Def -

    Vendor

    ID

    Class

    Def -

    Vendor

    ID

    Class
    nopaneltrue
     This

    represents the ID of

    is required and comes from the 'Vendor Class ID' assigned to the 'Vendor' that is selected on the 'Home' tab of the Invoice/Credit Memo Record View.

    This is only editable by changing the Vendor assigned to the transaction.Database Fields: ERPx_APVendor.VendorID

    Because this defaults from the Vendor it is not editable on the transaction.

    Insert excerpt
    Def - Vendor Class
    Def - Vendor Class
    nopaneltrue

    Database Field: ERPx_APVendorClass.ClassDescription, ERPx_APTransactionHeader.VendorSK

    Vendor ClassID

    Insert excerpt

    Def -

    Vendor

    Class

    ID

    Def -

    Vendor

    Class

    ID
    nopaneltrue
     This

    comes from the 'Vendor Class' assigned to

    is required and represents the ID of the 'Vendor'

    that is selected

    on the 'Home' tab of the Invoice/Credit Memo Record View.

    Because this defaults from the Vendor, it is not editable on the transaction.Database Field: ERPx_APVendorClass.ClassDescription

    This is only editable by changing the Vendor assigned to the transaction.

    Insert excerpt
    Def - Vendor ID
    Def - Vendor ID
    nopaneltrue

    Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK

    Vendor Name

    Insert excerpt
    Def -
    Vendor Name
    Def -
    Vendor Name
    nopaneltrue
     This This is required and represents the name of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction.

    Insert excerpt
    Def - Vendor Name
    Def - Vendor Name
    nopaneltrue

    Database Fields: ERPx_APVendor.VendorName, ERPx_APTransactionHeader.VendorSK

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