Insert excerptDef - Trans - AP Invoice/Credit MemoDef - Trans - AP Invoice/Credit Memonopaneltrue The purpose of this page is to show line item detail for all these transactions.

Software Version: YYYY.MM.DD and newer

Table of Contents

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Page Header

...

Date From: a text box to enter a starting Transaction Date. If entered, this must be in a valid date format. A blank assumes All.
Date To: a text box to enter an ending Transaction Date. If entered, this must be in a valid date format. A blank assumes All.
Status: a multi-select check box to limit the data that is returned to one or more selected Statuses. Options include: New, Approved, Ready To Post, Posted, Void, Deleted, Replaced. The default values are "New, Approved, Ready To Posted and Posted".

...

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	Def - Trans - AP Invoice/Credit Memo
	Def - Trans - AP Invoice/Credit Memo
nopanel	true

Image Added This list view also contains columns for each Attribute that is set up for the 'AP Purchasing' and 'Items' attribute types. Because these are user defined, they are not included in the default view but can be added a saved layout. AP Purchasing and Items attributes are not included in the help documentation.

Software Version: 2023.08.31 and newer

Table of Contents

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Page Header

Search

Filter Items

Description

Auto Hide Filters

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	Auto Hide Filters
	Auto Hide Filters
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Auto Refresh on Open

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	Auto Refresh on Open
	Auto Refresh on Open
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Also Include

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	Inq - Include
	Inq - Include
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Voids & Replaced
Unposted Transactions

Date Option

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	Date Type Lookup
	Date Type Lookup
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Doc Date
GL Date

Date Range

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	Date Control Text Box
	Date Control Text Box
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Saved Searches

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	Search Options for Framework 3.0 - Global
	Search Options for Framework 3.0 - Global
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Search

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	Search - Search Options
	Search - Search Options
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Doc No
Item & Doc Description
Purchase Order
Transaction
Vendor ID
Vendor Name

Transaction Class

Insert excerpt

	Inq - Transaction Class
	Inq - Transaction Class
nopanel	true

The values in this lookup are listed alphabetically. If there is more than one Transaction Class for the Transaction Type, then the value in the lookup will display as [Transaction Type] - [Transaction Class]. This is a multi-select standard lookup that is not required to return results. It defaults as blank.

Insert excerpt

	Def - Transaction Class - General
	Def - Transaction Class - General
nopanel	true

The lookup contains a list of all 'Active' AP Transaction Classes.

Vendor

Used to select one or more Vendors. This is a multi-select standard lookup that is not required to return results. It defaults as blank.

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	Def - Vendor
	Def - Vendor
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The lookup contains a list of all 'Active' Vendors.

Vendor Class

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	Inq - Vendor Class
	Inq - Vendor Class
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This is a multi-select standard lookup that is not required to return results. It defaults as blank.

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	Def - Vendor Class
	Def - Vendor Class
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The lookup contains a list of all 'Active' AP Vendor Classes.

Page Detail

Database Fields: ERPx_MFCurrency.CurrencyID, is in a Status of New.

Database Field: ERPx_APTransactionHeader.CurrencySKDocNumber

Toolbar Icons

Description

Column Filter Show/Hide

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	Column Filter Show/Hide - Global
	Column Filter Show/Hide - Global
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Excel

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	Excel - LV 3.0
	Excel - LV 3.0
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Favorites

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	Favorites Add/Remove - Global
	Favorites Add/Remove - Global
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Group By Show/Hide

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	Group By Show/Hide - Global
	Group By Show/Hide - Global
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Help

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	Help - Global 3.0
	Help - Global 3.0
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More Actions

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	More Actions - Global 3.0
	More Actions - Global 3.0
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IQ: PO Linked Lines -Opens an inquiry with all the Purchase Orders, AP Invoices, AP Credit Memos, and Inventory Receipt lines with this Purchase Order assigned.
RV: Transaction. Opens the Transaction Record View in a new Tab.
RV: Purchase Order - Opens the record view of the Purchase Order. If there is not a linked PO, a message will appear indicating "There is no Purchase Order for this transaction."
Void Transaction: Opens the Void Transaction Window.
View in PaperVision - This option is only visible when the preferences for PaperVision are configured.

Print

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	Print - LV 3.0
	Print - LV 3.0
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Quick Column Filter

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	Quick Column Filter
	Quick Column Filter
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Refresh

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	Refresh - Global
	Refresh - Global
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Saved Layouts

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	Column Layouts for Framework 3.0 - Global
	Column Layouts for Framework 3.0 - Global
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Search Options

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	Search Options - Inquiry Grid 3.0
	Search Options - Inquiry Grid 3.0
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Fields

Description

Checkbox

Used to select one or more records.

1099 Amount

Identifies the amount applicable to the Vendor's 1099 statement amount. This is a numeric text box that is not required and defaults as follows:

If the 1099 Type is set to "No 1099", the 1099 Amount is blank and not editable
If the 1099 Type is set to any value other than "No 1099" the 1099 Amount will default to the "Amount" value for the corresponding line item but can be overwritten to a value less than the "Amount" value. If a value is entered that is more than this amount, it will default back to the "Amount" value for the line item. This is always editable even after the transaction is posted.

If the 1099 Type value is updated to "No 1099", the 1099 Amount value will be cleared, and if a 1099 Amount is entered manually by the user when the line item is added, the 1099 Amount will not default from or be updated to the line "Amount".

Database Field: ERPx_APTransactionLine.TenNinetyNineAmount

1099 Type

Insert excerpt

	Def - 1099 Type
	Def - 1099 Type
nopanel	true

This is a single-select lookup that defaults from the 1099 Type of the Vendor assigned to the transaction. This is required and is always editable even after the transaction is posted.

This lookup contains all the values in the ERPx_APTenNinetyNineType table.

Database fields: ERPx_APTenNinetyNineType.TenNinetyNineTypeDescription, ERPx_APVendor.TenNinetyNineTypeSK, ERPx_APTransactionLine.TenNinetyNineTypeSK

Amount

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	Amount - Extended
	Amount - Extended
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This is required and is calculated as [Quantity] * [Price] for each transaction line. This can only be edited by changing the Quantity and/or Price of the transaction line. Positive lines represent a purchase and negative lines represent a purchase credit.

Database Field: ERPx_APTransactionLine.ExtendedAmount

Comment

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	Line Item Comment
	Line Item Comment
nopanel	true

This is not required and can be edited from the 'Comment' on the 'Home' tab of the Invoice/Credit Memo Record View. This is always editable, even after the transaction is Posted.

Database Field: ERPx_APTransactionHeader.Description

Currency

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	Currency
	Currency
nopanel	true

This is required and comes from the 'Currency' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is not editable on the transaction.

Insert excerpt

	Def - Currency
	Def - Currency
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Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK

Distributed To

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	Distributed To - Vendor
	Distributed To - Vendor
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This is not required and can be edited from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New.

Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSK

Distributed Type

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	Distributed To Type
	Distributed To Type
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(Project, Fisherman, Tender or Loan). This is not required and is derived from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. This is only editable by changing the Distributed To field on the transaction. This contains the associated value in the MFDistributionType Enumeration Class.

Database Field: ERPx_APTransactionLine.ToMFDistributionTypeEN

Doc Date

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	Doc Date
	Doc Date
nopanel	true

This is required and can be edited from the 'Doc Date' on the 'Home' tab of the Invoice/Credit Memo Record View. This is always editable, even after the transaction is Posted.

Database Field: ERPx_APTransactionHeader.TransactionDate

Doc No

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	Doc No
	Doc No
nopanel	true

This is required and can be edited from the 'Doc No' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the transaction/Invoice # assigned by your Vendor. This is not always editable on while the transaction .

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Def - Currency

nopanel

true

Distributed ToGL Date

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	Distributed To	Distributed ToGL Date
	GL Date
nopanel	true

This is required and can be edited from the 'Distributed ToGL Date' on the Item grid 'Properties' tab of the Invoice/Credit Memo Record View. This . If not manually edited, this will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.GLDate

GL Period

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	Def - Not Defined	Def - Not DefinedGL Period
	GL Period
nopanel	true

Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSK

Distributed To Type

This is required and calculated using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date.

GL Year

Insert excerpt

	Distributed To Type	Distributed To TypeGL Year
	GL Year
nopanel	true

This is derived from This is required and calculated using the 'Distributed ToGL Date' on the Item grid the 'Properties' tab of the Invoice/Credit Memo Record View. Because this defaults from the Vendor, Employee or Project, it is not editable on the transactionRecord View. This can only be edited by changing the GL Date.

Item Description

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	Item Description
	Item Description
nopanel	true

This is required.

Database Field: ERPx_APTransactionLine.ToMFDistributionTypeEN

Doc Date

.ItemSK, ERPx_IMItem.ItemDescription

Item ID

Doc Date

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Doc Date

Item ID
	Item ID
nopanel	true

This can be edited from the 'Doc Date' on the 'Home' tab of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New This is required.

Database Field: ERPx_APTransactionLine.ItemSK, ERPx_APTransactionHeaderIMItem.TransactionDate

Doc Description

ItemID

Item Last Updated

.

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Description - HeaderDescription - Headernopaneltrue This can be edited from the 'Description' on the 'Home' tab of the Invoice/Credit Memo Record View. This is always editable, even after the transaction is Posted

Item Last Updated (Date & Time)
	Item Last Updated (Date & Time)
nopanel	true

Database Field: ERPx_APTransactionHeaderAPTransactionLine.Description

Doc No

LastUpdated

Item Last Updated Bynopaneltrue This can be edited from the 'Doc No' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the transaction/Invoice # assigned by your Vendor. This is always editable while the transaction is in a Status of New.

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Doc NoDoc No

Last Updated By
	Last Updated By
nopanel	true

Database Field: ERPx_

APTransactionHeader

APTransactionLine.

DocNumber

LastUser

Extended

Item Type

Extended

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Extended

HELP:Item Type: Inventory
	HELP:Item Type: Inventory
nopanel	true

This comes from the 'Extended' on the Item grid of the Invoice/Credit Memo Record View and is calculated based on the product of the Quantity and Price of the transaction line. This can only be edited by changing the Quantity and/or Price of the transaction line

This is required.

Line Comment

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	Line Item Comment
	Line Item Comment
nopanel	true

This is not required and is always editable even after the transaction is posted.

Database Field: ERPx_APTransactionLine.

ExtendedAmount

LineComment

GL DateLine DescriptionGL Date

Insert excerpt

GL Date

Line Description
	Line Description
nopanel	true

This

can be edited from the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. If not manually edited, this will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.GLDate

GL Period Insert excerptGL PeriodGL Periodnopaneltrue This can only be edited by changing the GL Date.GL Year Insert excerptGL YearGL Yearnopaneltrue This can only be edited by changing the GL Date.Item Description Insert excerptDescription - ItemDescription - Itemnopaneltrue This can be edited from the 'Description' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New or Approved.

Database Field: ERPx_APTransactionLine.LineDescription

Payable Account

is a textbox that defaults to Item Description for the corresponding Item and is editable from the record view while in 'New' status.

Image Added When AP Invoices, Credit Memos are loaded from a PO, this will default as the 'Line Description' on those transactions.

Database Fields: ERPx_IMItem.ItemDescription, ERPx_APTransactionLine.LineDescription, ERPX_APPoLine.LineDescription

Ln.

Insert excerpt

	Ln. - RV Items Grid
	Ln. - RV Items Grid
nopanel	true

This is not required

Database Field: ERPx_APTransactionLine.LineNumber

Payable GL Account

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	Payable Account
	Payable Account
nopanel	true

This is required and comes from the Vendor's 'Accounts Payable' on the 'GL Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction.

Insert excerpt

	Def - GL Account - Accounts Payable
	Def - GL Account - Accounts Payable
nopanel	true

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APVendor.APGLAcctRef

Payable GL Account Description

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	Payable Account Description
	Payable Account Description
nopanel	true

This

This is required and comes from the Vendor's 'Accounts Payable' on the 'GL Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction.

Insert excerpt

	Def -

Not Defined

GL Account - Accounts Payable
	Def -

Not Defined

GL Account - Accounts Payable
nopanel	true

Database Fields: ERPx_GLAccount.

AccountNumber

Description, ERPx_APVendor.APGLAcctRef

Payable Account Description Insert excerptPayable Account DescriptionPayable Account DescriptionnopaneltrueThis comes from the Vendor's 'Accounts Payable' on the 'Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction.

Database Fields: ERPx_GLAccount.Description, ERPx_APVendor.APGLAcctRef

Pmt./Apply HoldDisplays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This can be edited from the 'Pmt./Apply Hold' on the 'PropertiesPmt./Apply Hold

Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This is not required and can be edited from the 'Pmt./Apply Hold' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is always editable, even for posted transactions as long as they have not yet been fully applied.

Invoices on hold will not be selected for payment when building AP Check Batches.
Credit Memos on hold cannot be selected to apply to open Invoice

Database Field: ERPx_APTransactionHeader.IsOnApplicationHold

PO #

Insert excerpt

	Purchase Order
	Purchase Order
nopanel	true

This is not required and can be edited from the 'PO #' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the purchase order you used when making the purchase. This

is always editable, even for posted transactions as long as they have not yet been fully applied.

Invoices on hold will not be selected for payment when building AP Check Batches.

Credit Memos on hold cannot be selected to apply to open Invoice

is always editable while the transaction is in a Status of New.

This field is only used for Purchase Orders setup in NorthScope. The 'Reference' field should be used to record a PO# on a transaction when the PO# does not exist in NorthScope.

Database Field: ERPx_APTransactionHeader.

IsOnApplicationHoldPO

Insert excerptPurchase OrderPurchase Ordernopaneltrue This can be edited from the 'PO' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the purchase order you used when making the purchase. This is always PurchaseOrderID

PO Ln.

Identifies the Purchase Order line item that the AP Invoice/Credit Memo line item is linked to. This is a single-select lookup that is not required. This is editable while the transaction is in a Status of "New".

Image Added The Price and Quantity will not default from the Purchase Order line item.

Database Field: ERPx_APTransactionHeaderAPTransactionLine.PurchaseOrderIDPOLineSK

Price

Insert excerpt

	Price
	Price
nopanel	true

This is required and can be edited from the 'Price' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New.

Database FieldFields: ERPx_APTransactionLine.Price

Purchase GL Account

Insert excerpt

	Sale Purchase Account - ItemSale
	Purchase Account - Item
nopanel	true

This is required and can be edited from the 'Purchase GL Account' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New. Insert excerptDef - Not DefinedDef - Not Definednopaneltrue

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APTransactionLine.AccountSK

Purchase GL Account Description

Insert excerpt

	Purchase Account Description
	Purchase Account Description
nopanel	true

This is required and can be edited from the 'Purchase GL Account' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New.

Database Fields: ERPx_GLAccount.Description, ERPx_APTransactionLine.AccountSK

Quantity

Insert excerpt

	Quantity
	Quantity
nopanel	true

This is required and can be edited from the 'Quantity' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New.

Database Fields: ERPx_APTransactionLine.Quantity

Reference

Insert excerpt

	Reference
	Reference
nopanel	true

This is text box that is not required and is always editable while the even after the transaction is in a Status of New. Database Field: ERPx_APTransactionLine.Quantityposted.

Insert excerpt

	Def - Reference #
	Def - Reference #
nopanel	true

Status

Insert excerpt

	Status
	Status
nopanel	true

This can be edited from the 'Status' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the status of the transaction. This is always editable while the transaction is in a Status of 'New' or 'Approved'. Insert excerptDef - StatusDef - Statusnopaneltrue The Statuses that apply to transaction in this List View include: Insert excerptDef - Status - NewDef - Status - Newnopaneltrue'.

Insert excerpt

	Def - Status - Approved
	Def - Status - Approved
nopanel	true

The Statuses that apply to transaction in this List View include:

Insert excerpt

	Def - Status - Ready to PostNew
	Def - Status - Ready to PostNew
nopanel	true

Insert excerpt

	Def - Status - PostedApproved
	Def - Status - PostedApproved
nopanel	true

Insert excerpt

	Def - Status - VoidPosted
	Def - Status - VoidPosted
nopanel	true

Insert excerpt

	Def - Status - DeletedVoid
	Def - Status - DeletedVoid
nopanel	true

Insert excerpt

	Def - Status - Replaced
	Def - Status - Replaced
nopanel	true

Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK

Transaction

Insert excerpt

	Transaction ID
	Transaction ID
nopanel	true

Clicking on this link opens the AP Invoice / Credit Memo Record View for the selected record. This is a system assigned number that comes from the 'Transaction Class' and is required but is not editable by users.

Insert excerpt

	Def - Transaction ID
	Def - Transaction ID
nopanel	true

Database Field: ERPx_APTransactionHeader.TransactionHeaderIDTransactionID

Transaction Class ID

Insert excerpt

	Transaction Class
	Transaction Class
nopanel	true

This is required and comes from the 'Transaction Class ID' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is not editable.

Insert excerpt

	Def - Transaction Class
	Def - Transaction Class
nopanel	true

Database Fields: ERPx_APTransactionClass.TransactionClassDescription, ERPx_APTransactionHeader.TransactionClassSK

Transaction Type

Insert excerpt

	Transaction Type
	Transaction Type
nopanel	true

This is required and comes from the Transaction Type selected when starting a new transaction. This is not never editable.

Insert excerpt

	Def - Transaction Types
	Def - Transaction Types
nopanel	true

Database Fields: ERPx_APTransactionType.TransactionName, ERPx_APTransactionHeader.TransactionClassSK

UOM

Insert excerpt

	UOM - Units
	UOM - Units
nopanel	true

This is not required and can be edited from the 'UOM' on the Item grid of the Invoice/Credit Memo Record View. This is always only editable while the transaction is in a Status of New. excerpt-includeDef - Not DefinedDef - Not Definednopaneltrue

Database Fields: ERPx_IMUOM.UOMID, ERPx_APTransactionLine.QuantityUOMSK

Vendor Class ID

Insert excerpt

	Vendor

ID

Class
	Vendor

ID

Class
nopanel	true

This

represents the ID of

is required and comes from the 'Vendor Class' assigned to the 'Vendor' that is selected on the 'Home' tab of the Invoice/Credit Memo Record View.

This is only editable by changing the Vendor assigned to the

Because this defaults from the Vendor it is not editable on the transaction.

Insert excerpt

	Def - Vendor

ID

Class
	Def - Vendor

ID

Class
nopanel	true

Database

Fields

Field: ERPx_

APVendor

APVendorClass.

VendorID

ClassDescription, ERPx_APTransactionHeader.VendorSK

Vendor ClassID

Insert excerpt

	Vendor

Class

ID
	Vendor

Class

ID
nopanel	true

This comes from the 'Vendor Class' assigned to is required and represents the ID of the 'Vendor' that is selected on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction.

Insert excerpt

	Def - Vendor

Class

ID
	Def - Vendor

Class

ID
nopanel	true

Database Fields: ERPx_APVendorClassAPVendor.ClassDescriptionVendorID, ERPxERPx_APTransactionHeader.VendorSK

Vendor Name

Insert excerpt

	Vendor Name
	Vendor Name
nopanel	true

This is required and represents the name of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction.

Insert excerpt

	Def - Vendor Name
	Def - Vendor Name
nopanel	true

Database Fields: ERPx_APVendor.VendorName, ERPxERPx_APTransactionHeader.VendorSK

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