Insert excerptDef - Trans - AP Invoice/Credit MemoDef - Trans - AP Invoice/Credit Memonopaneltrue The purpose of this page is to show line item detail for all these unposted transactions.

This list view also contains columns for each Attribute that is set up for the 'AP Purchasing' attribute type. Because these are user defined, they are not included in the default view but can be added a saved layout. AP Purchasing attributes are not included in the help documentation.

Software Version: YYYY.MM.DD and newer

Table of Contents

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...

Invoice: A transaction to record a purchase you are making from a Vendor.
Credit Memo: A transaction to record a return/refund you are getting from Vendor.

...

Insert excerpt

	Def - Trans - AP Invoice/Credit Memo
	Def - Trans - AP Invoice/Credit Memo
nopanel	true

Image Added This list view also contains columns for each Attribute that is set up for the 'AP Purchasing' and 'Items' attribute types. Because these are user defined, they are not included in the default view but can be added a saved layout. AP Purchasing and Items attributes are not included in the help documentation.

Software Version: 2023.06.30 and newer

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defaults from the Currency setup on the Vendor and is not editable on the transaction.

Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK

Toolbar Icons

Description

Column Filter Show/Hide

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	Column Filter Show/Hide - Global
	Column Filter Show/Hide - Global
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Edit

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	Edit - LV 3.0
	Edit - LV 3.0
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Excel

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	Excel - LV 3.0
	Excel - LV 3.0
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Favorites

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	Favorites Add/Remove - Global
	Favorites Add/Remove - Global
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	Group By Show/Hide - Global
	Group By Show/Hide - Global
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Help

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	Help - Global 3.0
	Help - Global 3.0
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More Actions

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	More Actions - Global 3.0
	More Actions - Global 3.0
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IQ: PO Linked Lines - Opens an inquiry with all the Purchase Orders, AP Invoices, AP Credit Memos, and Inventory Receipts with this Purchase Order assigned.
RV: Transaction - Opens the Transaction Record View.
RV: Purchase Order - Opens the record view of the Purchase Order. If there is not a linked PO, a message will appear indicating "There is no Purchase Order for this transaction."
View in PaperVision - This option is only visible when the preferences for PaperVision are configured.

New

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	New - Multi-Select Trans Type - Global
	New - Multi-Select Trans Type - Global
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Each Transaction Type (Invoice or Credit Memo) that only has one Transaction Class is displayed as just the Transaction Type Name (e.g., Invoice). Each Transaction Type that has more than one Transaction Class is displayed as Transaction Type Name-Transaction Class Name (e.g., Invoice-Home Office). The base list of Transaction Types includes:

Invoice: A transaction to record a purchase you are making from a Vendor.
Credit Memo: A transaction to record a return/refund you are getting from Vendor.

Print

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	Print - LV 3.0
	Print - LV 3.0
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Quick Column Filter

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	Quick Column Filter
	Quick Column Filter
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Refresh

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	Refresh - Global 3.0
	Refresh - Global 3.0
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Saved Layouts

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	Column Layouts for Framework 3.0 - Global
	Column Layouts for Framework 3.0 - Global
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Fields

Description

Checkbox

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	Checkbox
	Checkbox
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1099 Amount

Identifies the amount applicable to the Vendor's 1099 statement amount. This is a numeric text box that is not required and defaults as follows:

If the 1099 Type is set to "No 1099", the 1099 Amount is blank and not editable
If the 1099 Type is set to any value other than "No 1099" the 1099 Amount will default to the "Amount" value for the corresponding line item but can be overwritten to a value less than the "Amount" value. If a value is entered that is more than this amount, it will default back to the "Amount" value for the line item. This is always editable even after the transaction is posted.

If the 1099 Type value is updated to "No 1099", the 1099 Amount value will be cleared, and if a 1099 Amount is entered manually by the user when the line item is added, the 1099 Amount will not default from or be updated to the line "Amount".

Database Field: ERPx_APTransactionLine.TenNinetyNineAmount

1099 Type

Insert excerpt

	Def - 1099 Type
	Def - 1099 Type
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This is a single-select lookup that defaults from the 1099 Type of the Vendor assigned to the transaction. This is required and is always editable even after the transaction is posted.

This lookup contains all the values in the ERPx_APTenNinetyNineType table.

Database fields: ERPx_APTenNinetyNineType.TenNinetyNineTypeDescription, ERPx_APVendor.TenNinetyNineTypeSK, ERPx_APTransactionLine.TenNinetyNineTypeSK

Amount

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	Amount - Extended
	Amount - Extended
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This is required and is calculated as [Quantity] * [Price] for each transaction line. This can only be edited by changing the Quantity and/or Price of the transaction line. Positive lines represent a purchase and negative lines represent a purchase credit.

Database Field: ERPx_APTransactionLine.ExtendedAmount

Comment

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	Comment - Header
	Comment - Header
nopanel	true

This is not required and can be edited from the 'Comment' on the 'Home' tab of the Invoice/Credit Memo Record View. This is always editable, even after the transaction is Posted.

Database Field: ERPx_APTransactionHeader.Description

Currency

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	Currency
	Currency
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This is required and comes from the 'Currency' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is not editable on the transaction.

Insert excerpt

	Def - Currency
	Def - Currency
nopanel	true

Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK

Distributed To

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	Distributed To - Vendor
	Distributed To - Vendor
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This is not required and can be edited from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New.

Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSK

Distributed Type

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	Distributed To Type
	Distributed To Type
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(Project, Fisherman, Tender or Loan). This is not required and is derived from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. This is only editable by changing the Distributed To field on the transaction. This contains the associated value in the MFDistributionType Enumeration Class.

Database Field: ERPx_APTransactionLine.ToMFDistributionTypeEN

Doc Date

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	Doc Date
	Doc Date
nopanel	true

This is required and can be edited from the 'Doc Date' on the 'Home' tab of the Invoice/Credit Memo Record View. This is always editable, even after the transaction is Posted.

Database Field: ERPx_APTransactionHeader.TransactionDate

Doc No

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	Doc No
	Doc No
nopanel	true

This is required and can be edited from the 'Doc No' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the transaction/Invoice # assigned by your Vendor. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.DocNumber

GL Date

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	GL Date
	GL Date
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This is required and can be edited from the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. If not manually edited, this will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.GLDate

GL Period

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	GL Period
	GL Period
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This is required and calculated using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This

Insert excerpt

Def - Currency

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true

Distributed To

can only be edited by changing the GL Date.

GL Year

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	Distributed To	Distributed ToGL Year
	GL Year
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This comes from is required and calculated using the 'Distributed ToGL Date' on the Item grid the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults as blank and is always editable while the transaction is in a Status of New.can only be edited by changing the GL Date.

Item Description

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	Def - Not Defined	Def - Not DefinedItem Description
	Item Description
nopanel	true

Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription This is required.

Database Field: ERPx_APTransactionLine.ItemSK, ERPx_APTransactionLineIMItem.ToDistributionAccountSK

Distributed To Type

ItemDescription

Item ID

Distributed To Type

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Distributed To Type

Item ID
	Item ID
nopanel	true

This is derived from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. Because this defaults from the Vendor, Employee or Project, it is not editable on the transaction. This contains the associated value in the MFDistributionType Enumeration Class

This is required.

Database Field: ERPx_APTransactionLine.

ToMFDistributionTypeENDoc Date

ItemSK, ERPx_IMItem.ItemID

Item Last Updated

Insert excerpt

Doc DateDoc Datenopaneltrue This comes from the 'Doc Date' on the 'Home' tab of the Invoice/Credit Memo Record View. This defaults from the current date and is always editable while the transaction is in a Status of New.

	Item Last Updated (Date & Time)
	Item Last Updated (Date & Time)
nopanel	true

Database Field: ERPx_

APTransactionHeader

APTransactionLine.

TransactionDateDoc Description

LastUpdated

Item Last Updated By

Insert excerpt
Doc Description	Doc Description
nopanel	true

This comes from the 'Description' on the 'Home' tab of the Invoice/Credit Memo Record View. This defaults as blank and is always editable, even after the transaction is Posted.

	Last Updated By
	Last Updated By
nopanel	true

Database Field: ERPx_APTransactionHeaderAPTransactionLine.DescriptionLastUser

Doc No

Item Type

Doc No

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Doc No

HELP:Item Type: Inventory
	HELP:Item Type: Inventory
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This

comes from the 'Doc No' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the transaction/Invoice # assigned by your Vendor. This defaults as blank and is required. This is always editable while the transaction is in a Status of New

is required.

Line Comment

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	Line Item Comment
	Line Item Comment
nopanel	true

This is not required and is always editable even after the transaction is posted.

Database Field: ERPx_

APTransactionHeader

APTransactionLine.

DocNumber

LineComment

ExtendedLine Description Insert excerptGL DateGL Datenopaneltrue This comes from the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults as blank and if not manually edited, will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New

Insert excerpt

	ExtendedLine DescriptionExtended
	Line Description
nopanel	true

This comes from the 'Extended' on the Item grid of the Invoice/Credit Memo Record View and is calculated based on the product of the Quantity and Price of the transaction line. This can only be edited by changing the Quantity and/or Price of the transaction line.

Database Field: ERPx_APTransactionLine.ExtendedAmount

GL Date

This is a textbox that defaults to Item Description for the corresponding Item and is editable from the record view while in 'New' status.

Image Added When AP Invoices, Credit Memos are loaded from a PO, this will default as the 'Line Description' on those transactions.

Database Fields: ERPx_IMItem.ItemDescription, ERPx_APTransactionLine.LineDescription, ERPX_APPoLine.LineDescription

Ln.

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	Ln. - RV Items Grid
	Ln. - RV Items Grid
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This is not required.

Database Field: ERPx_APTransactionHeaderAPTransactionLine.GLDateLineNumber

Payable GL

Period

Account

GL Period

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GL Period

Payable Account
	Payable Account
nopanel	true

This is a calculated field using the 'GL Date' on the 'Properties

This is required and comes from the Vendor's 'Accounts Payable' on the 'Accounts' tab of the

Invoice/Credit Memo Record View. This can only be edited by changing the GL Date.GL YearGL Year

Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction.

Insert excerpt

GL Year

Def - GL Account - Accounts Payable
	Def - GL Account - Accounts Payable
nopanel	true

This is a calculated field using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date.Item

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APVendor.APGLAcctRef

Payable GL Account Description

PO Insert excerptPurchase OrderPurchase Ordernopaneltrue This comes from the 'PO' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the purchase order you used when making the purchase. This defaults as blank and is not required. This is

Insert excerpt

	Payable Account Description

- Item


	Payable Account Description

- Item


nopanel	true

This is required and comes from the Vendor's 'DescriptionAccounts Payable' on the Item grid 'Accounts' tab of the Invoice/Credit Memo Record Vendors List View. This defaults as blank and is always editable while the transaction is in a Status of New or Approved.

Database Field: ERPx_APTransactionLine.LineDescription

Payable Account Insert excerptPayable AccountPayable Accountnopaneltrue This comes from the Vendor's 'Accounts Payable' on the 'Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction. Insert excerptDef - Not DefinedDef - Not Definednopaneltrue

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APVendor.APGLAcctRef

Payable Account Description Insert excerptPayable Account DescriptionPayable Account DescriptionnopaneltrueThis comes from the Vendor's 'Accounts Payable' on the 'Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction.

Database Fields: ERPx_GLAccount.Description, ERPx_APVendor.APGLAcctRef

Pmt./Apply Hold

Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This comes from the 'Pmt./Apply Hold' on the 'Properties' tab of the Invoice/Credit Memo Record View. This defaults as blank and is always editable, even for posted transactions as long as they have not yet been fully applied.

Invoices on hold will not be selected for payment when building AP Check Batches.
Credit Memos on hold cannot be selected to apply to open Invoice

Database Field: ERPx_APTransactionHeader.IsOnApplicationHold

Because this defaults from the Vendor, it is not editable on the transaction.

Insert excerpt

	Def - GL Account - Accounts Payable
	Def - GL Account - Accounts Payable
nopanel	true

Database Fields: ERPx_GLAccount.Description, ERPx_APVendor.APGLAcctRef

Pmt./Apply Hold

Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This is not required and can be edited from the 'Pmt./Apply Hold' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is always editable, even for posted transactions as long as they have not yet been fully applied.

Invoices on hold will not be selected for payment when building AP Check Batches.
Credit Memos on hold cannot be selected to apply to open Invoice.

Database Field: ERPx_APTransactionHeader.IsOnApplicationHold

PO #

Insert excerpt

	Purchase Order
	Purchase Order
nopanel	true

This is not required and can be edited from the 'PO #' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the purchase order you used when making the purchase. This is always editable while the transaction is in a Status of New.

Image Added This field is only used for Purchase Orders setup in NorthScope. The 'Reference' field should be used to record a PO# on a transaction when the PO# does not exist in NorthScope.

Database Field: ERPx_APTransactionHeader.PurchaseOrderID

PO Ln.

Identifies the Purchase Order line item that the AP Invoice/Credit Memo line item is linked to. This is a single-select lookup that is not required. This is editable while the transaction is in a Status of "New".

Image Added The Price and Quantity will not default from the Purchase Order line item that is selected.

Database Field: ERPx_APTransactionLine.POLineSK

Price

Insert excerpt

	Price
	Price
nopanel	true

This is required and can be edited from the 'Price' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New.

Database

Field

Fields: ERPx_

APTransactionHeader

APTransactionLine.

PurchaseOrderID

Price

Purchase GL Account

Insert excerpt

	Price	PricePurchase Account - Item
	Purchase Account - Item
nopanel	true

This comes is required and can be edited from the 'PricePurchase GL Account' on the Item grid of the Invoice/Credit Memo Record View. This defaults as "0.00" and is not required. This is always editable while the transaction is in a Status of New.

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APTransactionLine.PriceAccountSK

Purchase GL Account Description

Insert excerpt

	Purchase Account Description
	Purchase Account Description
nopanel	true

This comes This is required and can be edited from the 'Purchase GL Account' on the Item grid of the Invoice/Credit Memo Record View. This defaults as blank and is not required. This is always editable while the transaction is in a Status of New. Insert excerptDef - Not DefinedDef - Not Definednopaneltrue

Database Fields: ERPx_GLAccount.AccountNumberDescription, ERPx_APTransactionLine.AccountSK

Purchase Account DescriptionQuantity

Insert excerpt

	Purchase Account Description	Purchase Account DescriptionQuantity
	Quantity
nopanel	true

This comes This is required and can be edited from the 'Purchase AccountQuantity' on the Item grid of the Invoice/Credit Memo Record View. This defaults as blank and is not requiredCredit Memo Record View. This is always editable while the transaction is in a Status of New.

Database Fields: ERPx_GLAccount.Description, ERPx_APTransactionLine.AccountSKQuantity

Quantity

Reference

Insert excerpt

Quantity

	Reference

Quantity

	Reference
nopanel	true

This

comes from the 'Quantity' on the Item grid of the Invoice/Credit Memo Record View. This defaults as "1.00" and

is text box that is not required

. This

and is always editable

while the transaction is in a Status of New. Database Fields: ERPx_APTransactionLine.Quantity

even after the transaction is posted.

Insert excerpt

	Def - Reference #
	Def - Reference #
nopanel	true

Status

Insert excerpt

	Status
	Status
nopanel	true

This comes is required and can be edited from the 'Status' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the status of the transaction. This defaults as 'New' and is required. This is always editable while the transaction is in a Status of 'New' or 'Approved'.

Insert excerpt

	Def - Status
	Def - Status
nopanel	true

The Statuses that apply to transaction transactions in this List View include:

Insert excerpt

	Def - Status - New
	Def - Status - New
nopanel	true

Insert excerpt

	Def - Status - Approved
	Def - Status - Approved
nopanel	true

Insert excerpt

	Def - Status - Ready to Post
	Def - Status - Ready to Post
nopanel	true

Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK

Transaction

Insert excerpt

	Transaction ID
	Transaction ID
nopanel	true

Clicking on this link opens the AP Invoice / Credit Memo Record View for the selected record. This is a system assigned number that comes from the 'Transaction Class' and is required but is not editable by users.

Insert excerpt

	Def - Transaction ID
	Def - Transaction ID
nopanel	true

Database Field: ERPx_APTransactionHeader.TransactionID

Transaction Class ID

Insert excerpt

	Transaction Class
	Transaction Class
nopanel	true

This is required and comes from the 'Transaction Class ID' on the 'Properties' tab of the Invoice/Credit Memo Record View.

This defaults as 'Default' and

This is not editable.

Insert excerpt

	Def - Transaction Class
	Def - Transaction Class
nopanel	true

Database Fields: ERPx_APTransactionClass.TransactionClassDescription, ERPx_APTransactionHeader.TransactionClassSK

Transaction Type

Insert excerpt

	Transaction Type
	Transaction Type
nopanel	true

This is required and comes from the Transaction Type selected when starting a new transaction. This is never editable.

Insert excerpt

	Def - Transaction Types
	Def - Transaction Types
nopanel	true

Database Fields: ERPx_APTransactionType.TransactionName, ERPx_APTransactionHeader.TransactionClassSK

UOM

Insert excerpt

	UOM - Units
	UOM - Units
nopanel	true

This comes is not required and can be edited from the 'UOM' on the Item grid of the Invoice/Credit Memo Record View. This defaults as blank and is not required. This is always is only editable while the transaction is in a Status of New. Insert excerptDef - Not DefinedDef - Not Definednopaneltrue

Database Fields: ERPx_IMUOM.UOMID, ERPx_APTransactionLine.QuantityUOMSK

Vendor Class ID

Insert excerpt

	Vendor

ID

Class
	Vendor

ID

Class
nopanel	true

This

represents the ID of

is required and comes from the 'Vendor Class ID' assigned to the 'Vendor' that is selected on the 'Home' tab of the Invoice/Credit Memo Record View.

This is only editable by changing the Vendor assigned to

Because this defaults from the Vendor it is not editable on the transaction.

Insert excerpt

	Def - Vendor

ID

Class
	Def - Vendor

ID

Class
nopanel	true

Database

Fields

Field: ERPx_

APVendor

APVendorClass.

VendorID

ClassDescription, ERPx_APTransactionHeader.VendorSK

Vendor ClassID

Insert excerpt

	Vendor

Class

ID
	Vendor

Class

ID
nopanel	true

This

comes from the 'Vendor Class' assigned to

is required and represents the ID of the 'Vendor'

that is selected

on the 'Home' tab of the Invoice/Credit Memo Record View.

Because this defaults from the Vendor, it is not editable on

This is only editable by changing the Vendor assigned to the transaction.

Insert excerpt

	Def - Vendor

Class

ID
	Def - Vendor

Class

ID
nopanel	true

Database

Field

Fields: ERPx_

APVendorClass

APVendor.

ClassDescription

VendorID, ERPx_APTransactionHeader.VendorSK

Vendor Name

Insert excerpt

	Vendor Name
	Vendor Name
nopanel	true

This This is required and represents the name of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction.

Insert excerpt

	Def - Vendor Name
	Def - Vendor Name
nopanel	true

Database Fields: ERPx_APVendor.VendorName, ERPx_APTransactionHeader.VendorSK

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