Insert excerptDef - Trans - AP Invoice/Credit MemoDef - Trans - AP Invoice/Credit Memonopaneltrue The purpose of this page is to show line item detail for all these unposted transactions.

This list view also contains columns for each Attribute that is set up for the 'AP Purchasing' attribute type. Because these are user defined, they are not included in the default view but can be added a saved layout. AP Purchasing attributes are not included in the help documentation.

Software Version: 2020.06.05 and newer

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View in PaperVision

This toolbar icon is only visible when the preferences for PaperVision are configured.

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Each Transaction Type (Invoice or Credit Memo) that only has one Transaction Class is displayed as just the Transaction Type Name (e.g. Invoice). Each Transaction Type that has more than one Transaction Class is displayed as Transaction Type Name-Transaction Class Name (e.g. Invoice-Home Office). The base list of Transaction Types includes:

Invoice: A transaction to record a purchase you are making from a Vendor.
Credit Memo: A transaction to record a return/refund you are getting from Vendor.

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When clicked, all the Reports assigned to the Functional Area of Purchasing, that launch from the Print Dialog, are assigned to this list view, and that the user has rights to (if Report Data Access is enabled) are displayed.

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Database Field: ERPx_APTransactionLine.ExtendedAmount

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Insert excerpt

	Def - Trans - AP Invoice/Credit Memo
	Def - Trans - AP Invoice/Credit Memo
nopanel	true

Image Added This list view also contains columns for each Attribute that is set up for the 'AP Purchasing' and 'Items' attribute types. Because these are user defined, they are not included in the default view but can be added a saved layout. AP Purchasing and Items attributes are not included in the help documentation.

Software Version: 2023.06.30 and newer

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Database Fields: ERPx_MFCurrency.CurrencyID, , even after the transaction is Posted.

Database Field: ERPx_APTransactionHeader.CurrencySKTransactionDate

Toolbar Icons

Description

Column Filter Show/Hide

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	Column Filter Show/Hide - Global
	Column Filter Show/Hide - Global
nopanel	true

Edit

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	Edit - LV 3.0
	Edit - LV 3.0
nopanel	true

Excel

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	Excel - LV 3.0
	Excel - LV 3.0
nopanel	true

Favorites

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	Favorites Add/Remove - Global
	Favorites Add/Remove - Global
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Group By Show/Hide

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	Group By Show/Hide - Global
	Group By Show/Hide - Global
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Help

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	Help - Global 3.0
	Help - Global 3.0
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More Actions

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	More Actions - Global 3.0
	More Actions - Global 3.0
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IQ: PO Linked Lines - Opens an inquiry with all the Purchase Orders, AP Invoices, AP Credit Memos, and Inventory Receipts with this Purchase Order assigned.
RV: Transaction - Opens the Transaction Record View.
RV: Purchase Order - Opens the record view of the Purchase Order. If there is not a linked PO, a message will appear indicating "There is no Purchase Order for this transaction."
View in PaperVision - This option is only visible when the preferences for PaperVision are configured.

New

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	New - Multi-Select Trans Type - Global
	New - Multi-Select Trans Type - Global
nopanel	true

Each Transaction Type (Invoice or Credit Memo) that only has one Transaction Class is displayed as just the Transaction Type Name (e.g., Invoice). Each Transaction Type that has more than one Transaction Class is displayed as Transaction Type Name-Transaction Class Name (e.g., Invoice-Home Office). The base list of Transaction Types includes:

Invoice: A transaction to record a purchase you are making from a Vendor.
Credit Memo: A transaction to record a return/refund you are getting from Vendor.

Print

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	Print - LV 3.0
	Print - LV 3.0
nopanel	true

Quick Column Filter

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	Quick Column Filter
	Quick Column Filter
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Refresh

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	Refresh - Global 3.0
	Refresh - Global 3.0
nopanel	true

Saved Layouts

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	Column Layouts for Framework 3.0 - Global
	Column Layouts for Framework 3.0 - Global
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Fields

Description

Checkbox

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	Checkbox
	Checkbox
nopanel	true

1099 Amount

Identifies the amount applicable to the Vendor's 1099 statement amount. This is a numeric text box that is not required and defaults as follows:

If the 1099 Type is set to "No 1099", the 1099 Amount is blank and not editable
If the 1099 Type is set to any value other than "No 1099" the 1099 Amount will default to the "Amount" value for the corresponding line item but can be overwritten to a value less than the "Amount" value. If a value is entered that is more than this amount, it will default back to the "Amount" value for the line item. This is always editable even after the transaction is posted.

If the 1099 Type value is updated to "No 1099", the 1099 Amount value will be cleared, and if a 1099 Amount is entered manually by the user when the line item is added, the 1099 Amount will not default from or be updated to the line "Amount".

Database Field: ERPx_APTransactionLine.TenNinetyNineAmount

1099 Type

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	Def - 1099 Type
	Def - 1099 Type
nopanel	true

This is a single-select lookup that defaults from the 1099 Type of the Vendor assigned to the transaction. This is required and is always editable even after the transaction is posted.

This lookup contains all the values in the ERPx_APTenNinetyNineType table.

Database fields: ERPx_APTenNinetyNineType.TenNinetyNineTypeDescription, ERPx_APVendor.TenNinetyNineTypeSK, ERPx_APTransactionLine.TenNinetyNineTypeSK

Amount

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	Amount - Extended
	Amount - Extended
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This is required and is calculated as [Quantity] * [Price] for each transaction line. This can only be edited by changing the Quantity and/or Price of the transaction line. Positive lines represent a purchase and negative lines represent a purchase credit.

Database Field: ERPx_APTransactionLine.ExtendedAmount

Comment

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	Comment - Header
	Comment - Header
nopanel	true

This is not required and can be edited from the 'Comment' on the 'Home' tab of the Invoice/Credit Memo Record View. This is always editable, even after the transaction is Posted.

Database Field: ERPx_APTransactionHeader.Description

Currency

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	Currency
	Currency
nopanel	true

This is required and comes from the 'Currency' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is not editable on the transaction.

Insert excerpt

	Def - Currency
	Def - Currency
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Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK

Distributed To

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	Distributed To - Vendor
	Distributed To - Vendor
nopanel	true

This is not required and can be edited from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New.

Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSK

Distributed Type

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	Distributed To Type
	Distributed To Type
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(Project, Fisherman, Tender or Loan). This is not required and is derived from the 'Distributed To' on the Item grid of the Invoice/Credit Memo Record View. This is only editable by changing the Distributed To field on the transaction. This contains the associated value in the MFDistributionType Enumeration Class.

Database Field: ERPx_APTransactionLine.ToMFDistributionTypeEN

Doc Date

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	Doc Date
	Doc Date
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This is required and can be edited from the 'Doc Date' on the 'Home' tab of the Invoice/Credit Memo Record View. This is not always editable on the transaction.

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Def - Currency

nopanel

true

DescriptionDoc No

Comment - Header

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Comment - Header

Doc No
	Doc No
nopanel	true

This is not required and can be edited from the 'DescriptionDoc No' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the transaction/Invoice # assigned by your Vendor. This is always editable , even after while the transaction is Postedin a Status of New.

Database Field: ERPx_APTransactionHeader.DescriptionDocNumber

Distributed ToGL Date

Excerpt

-includeDistributed To - VendorDistributed To - Vendor

-include

	GL Date
	GL Date
nopanel	true

This is

not

required and can be edited from the '

Distributed To

GL Date' on the

Item grid

'Properties' tab of the Invoice/Credit Memo Record View

. This

. If not manually edited, this will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New.

Database

Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSKDistributed Type

Field: ERPx_APTransactionHeader.GLDate

GL PeriodDistributed To Type

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Distributed To Type

GL Period
	GL Period
nopanel	true

This This is not required and is derived from calculated using the 'Distributed ToGL Date' on the Item grid the 'Properties' tab of the Invoice/Credit Memo Record View. Because this defaults from the Project, Employee, Fisherman, Tender or Loan, it is only editable by changing the Distributed To field on the transaction. This contains the associated value in the MFDistributionType Enumeration Class.

Database Field: ERPx_APTransactionLine.ToMFDistributionTypeEN

Doc DateThis can only be edited by changing the GL Date.GL Year

Doc Date

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Doc Date

GL Year
	GL Year
nopanel	true

This This is required and can be edited from calculated using the 'Doc GL Date' on the the 'HomeProperties' tab of the Invoice/Credit Memo Record View. This is always editablethe Invoice/Credit Memo Record View. This can only be edited by changing the GL Date.

Item Description

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	Item Description
	Item Description
nopanel	true

This is required.

Database Field: ERPx_APTransactionLine.ItemSK, ERPx_APTransactionHeaderIMItem.TransactionDateItemDescription

Doc No

Item ID

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	Doc No	Doc NoItem ID
	Item ID
nopanel	true

This is required and can be edited from the 'Doc No' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the transaction/Invoice # assigned by your Vendor. This is always editable while the transaction is in a Status of New This is required.

Database Field: ERPx_APTransactionLine.ItemSK, ERPx_APTransactionHeaderIMItem.DocNumber

GL Date

ItemID

Item Last Updated

Insert excerpt
GL Date	GL Date
nopanel	true

This is required and can be edited from the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. If not manually edited, this will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New.

	Item Last Updated (Date & Time)
	Item Last Updated (Date & Time)
nopanel	true

Database Field: ERPx_APTransactionLine.LastUpdated

Item Last Updated By

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	Last Updated By
	Last Updated By
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Database Field: ERPx_APTransactionHeaderAPTransactionLine.GLDateLastUser

GL Period

Item Type

GL Period

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GL Period

HELP:Item Type: Inventory
	HELP:Item Type: Inventory
nopanel	true

This

This is required

and calculated using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date.GL Year

.

Line Comment

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	Line Item Comment
	Line Item Comment
nopanel	true

This is not required and is always editable even after the transaction is posted.

Database Field: ERPx_APTransactionLine.LineComment

Line Description

Insert excerpt
GL Year	GL Year
nopanel	true

This is required and calculated using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View. This can only be edited by changing the GL Date.

Item Added Insert excerptItem Added (Date/Time)

Item Added (Date/Time)nopaneltrueItem Added By Insert excerptItem Added ByItem Added BynopaneltrueItem Description

Insert excerpt

Description - Item	Description - ItemLine Description
	Line Description
nopanel	true

This is a textbox that defaults to Item Description for the corresponding Item and is editable from the record view while in 'New' status.

Image Added When AP Invoices, Credit Memos are loaded from a PO, this will default as the 'Line Description' on those transactions.

Database Fields: ERPx_IMItem.ItemDescription, ERPx_APTransactionLine.LineDescription, ERPX_APPoLine.LineDescription

Ln.

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	Ln. - RV Items Grid
	Ln. - RV Items Grid
nopanel	true

This is not required.

Database Field: ERPx_APTransactionLine.LineNumber

Payable GL Account

Item Last Updated (Date & Time)nopaneltrueItem Last Updated By Insert excerptLast Updated ByLast Updated BynopaneltruePayable Account

Insert excerpt

	Payable Account
	Payable Account
nopanel	true

This is required and can be edited from the 'Descriptioncomes from the Vendor's 'Accounts Payable' on the Item grid 'Accounts' tab of the Invoice/Credit Memo Record View. This is always editable even after the transaction is posted.

Database Field: ERPx_APTransactionLine.LineDescription

Item Last Updated Insert excerptItem Last Updated (Date & Time)

Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction.

Insert excerpt

	Def - GL Account - Accounts Payable
	Def - GL Account - Accounts Payable
nopanel	true

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APVendor.APGLAcctRef

Payable GL Account Description

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	Payable Account Description
	Payable Account Description
nopanel	true

This is required and comes from the Vendor's 'Accounts Payable' on the 'Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction.

Insert excerpt

	Def - GL Account - Accounts Payable
	Def - GL Account - Accounts Payable
nopanel	true

Database Fields: ERPx_GLAccount.AccountNumberDescription, ERPx_APVendor.APGLAcctRef

Payable Account Description Insert excerptPayable Account DescriptionPayable Account DescriptionnopaneltrueThis is required and comes from the Vendor's 'Accounts Payable' on the 'Accounts' tab of the Vendors List View. Because this defaults from the Vendor, it is not editable on the transaction. Insert excerptDef - GL Account - Accounts PayableDef - GL Account - Accounts Payablenopaneltrue

Database Fields: ERPx_GLAccount.Description, ERPx_APVendor.APGLAcctRef

Pmt./Apply HoldDisplays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold.Pmt./Apply Hold

Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This is not required and can be edited from the 'Pmt./Apply Hold' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is always editable, even for posted transactions as long as they have not yet been fully applied.

Invoices on hold will not be selected for payment when building AP Check Batches.
Credit Memos on hold cannot be selected to apply to open Invoice.

Database Field: ERPx_APTransactionHeader.IsOnApplicationHold

PO #

Insert excerpt

	Purchase Order
	Purchase Order
nopanel	true

This is not required and can be edited from the '

Pmt./Apply Hold

PO #' on

the

the '

Properties

Home' tab of the Invoice/Credit Memo Record View and represents the purchase order you used when making the purchase. This

is always editable, even for posted transactions as long as they have not yet been fully applied.

Invoices on hold will not be selected for payment when building AP Check Batches.

Credit Memos on hold cannot be selected to apply to open Invoice

is always editable while the transaction is in a Status of New.

Image Added This field is only used for Purchase Orders setup in NorthScope. The 'Reference' field should be used to record a PO# on a transaction when the PO# does not exist in NorthScope.

Database Field: ERPx_APTransactionHeader.

IsOnApplicationHoldPO Insert excerptPurchase OrderPurchase Ordernopaneltrue This is not required and can be edited from the 'PO' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the purchase order you used when making the purchase. This is always editable while the transaction is in a Status of New.

PurchaseOrderID

PO Ln.

Identifies the Purchase Order line item that the AP Invoice/Credit Memo line item is linked to. This is a single-select lookup that is not required. This is editable while the transaction is in a Status of "New".

Image Added The Price and Quantity will not default from the Purchase Order line item that is selected.

Database Field: ERPx_

APTransactionHeader

APTransactionLine.

PurchaseOrderID

POLineSK

Price

Insert excerpt

	Price
	Price
nopanel	true

This is required and can be edited from the 'Price' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New.

Database Fields: ERPx_APTransactionLine.Price

Purchase GL Account

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	Purchase Account - Item
	Purchase Account - Item
nopanel	true

This is required and can be edited from the 'Purchase GL Account' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New.

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APTransactionLine.AccountSK

Purchase GL Account Description

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	Purchase Account Description
	Purchase Account Description
nopanel	true

This is required and can be edited from the 'Purchase GL Account' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New.

Database Fields: ERPx_GLAccount.Description, ERPx_APTransactionLine.AccountSK

Quantity

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	Quantity
	Quantity
nopanel	true

This is required and can be edited from the 'Quantity' on the Item grid of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New.

Database Fields: ERPx_APTransactionLine.Quantity

Reference

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	Reference
	Reference
nopanel	true

This is text box that is not required and is always editable even after the transaction is posted.

Insert excerpt

	Def - Reference #
	Def - Reference #
nopanel	true

Status

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	Status
	Status
nopanel	true

This is required and can be edited from the 'Status' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the status of the transaction. This is always editable while the transaction is in a Status of 'New' or 'Approved'.

Insert excerpt

	Def - Status
	Def - Status
nopanel	true

The Statuses that apply to transactions in this List View include:

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	Def - Status - New
	Def - Status - New
nopanel	true

Insert excerpt

	Def - Status - Approved
	Def - Status - Approved
nopanel	true

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	Def - Status - Ready to Post
	Def - Status - Ready to Post
nopanel	true

Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK

Transaction

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	Transaction ID
	Transaction ID
nopanel	true

Clicking on this link opens the AP Invoice / Credit Memo Record View for the selected record. This is a system assigned number that comes from the 'Transaction Class' and is required but is not editable by users.

Insert excerpt

	Def - Transaction ID
	Def - Transaction ID
nopanel	true

Database Field: ERPx_APTransactionHeader.TransactionID

Transaction Class ID

Insert excerpt

	Transaction Class
	Transaction Class
nopanel	true

This is required and comes from the 'Transaction Class ID' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is not editable.

Insert excerpt

	Def - Transaction Class
	Def - Transaction Class
nopanel	true

Database Fields: ERPx_APTransactionClass.TransactionClassDescription, ERPx_APTransactionHeader.TransactionClassSK

Transaction Type

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	Transaction Type
	Transaction Type
nopanel	true

This is required and comes from the Transaction Type selected when starting a new transaction. This is never editable.

Insert excerpt

	Def - Transaction Types
	Def - Transaction Types
nopanel	true

Database Fields: ERPx_APTransactionType.TransactionName, ERPx_APTransactionHeader.TransactionClassSK

UOM

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	UOM - Units
	UOM - Units
nopanel	true

This is not required and can be edited from the 'UOM' on the Item grid of the Invoice/Credit Memo Record View. This is only editable while the transaction is in a Status of New.

Database Fields: ERPx_IMUOM.UOMID, ERPx_APTransactionLine.QuantityUOMSK

Vendor Class ID

Insert excerpt

	Vendor Class
	Vendor Class
nopanel	true

This is required and comes from the 'Vendor Class ID' assigned to the 'Vendor' that is selected on the 'Home' tab of the Invoice/Credit Memo Record View. Because this is assigned to defaults from the Vendor it is not editable on the transaction.

Insert excerpt

	Def - Vendor Class
	Def - Vendor Class
nopanel	true

Database Field: ERPx_APVendorClass.ClassDescription, ERPx_APTransactionHeader.VendorSK

Vendor ID

Insert excerpt

	Vendor ID
	Vendor ID
nopanel	true

This is required and represents the ID of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction.

Insert excerpt

	Def - Vendor ID
	Def - Vendor ID
nopanel	true

Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK

Vendor Name

Insert excerpt

	Vendor Name
	Vendor Name
nopanel	true

This is required and represents the name of the 'Vendor' on the 'Home' tab of the Invoice/Credit Memo Record View. This is only editable by changing the Vendor assigned to the transaction.

Insert excerpt

	Def - Vendor Name
	Def - Vendor Name
nopanel	true

Database Fields: ERPx_APVendor.VendorName, ERPx_APTransactionHeader.VendorSK

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