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| Def - Trans - AP Invoice/Credit Memo |
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| Def - Trans - AP Invoice/Credit Memo |
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The purpose of this page is to view, add, edit, remove, and post individual AP Invoices and Credit Memo transactions.
Software Version: YYYY2020.MM06.DD 05 and newer
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| Fields | Description |
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| Amount | | Insert excerpt |
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| Amount - Transaction |
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| Amount - Transaction |
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| nopanel | true |
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This is a non-editable text box that displays the total amount based on the sum of all transaction lines on the invoice/credit memo. This defaults to "0.00" and is not required. This field is never editable by the user, but can be changed by updating the quantity and/or price of one or more transaction lines. Database Field: ERPx_APTransactionHeader.ExtendedAmount |
| Description | | Insert excerpt |
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| Description Comment - HeaderDescription |
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| Comment - Header |
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| nopanel | true |
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This is text box to assign a description to the invoice/credit memo. This defaults to blank and is not required, but if entered, it must be <=60 characters. This is always editable. Database Field: ERPx_APTransactionHeader.Description |
| Doc Date | | Insert excerpt |
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| Doc Date |
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| Doc Date |
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| nopanel | true |
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This is a text box to assign/edit a date for the invoice/credit memo. This defaults to today's date and is required. If missing, the message "Doc Date is required." will be displayed on Save. The Doc Date must be on or before the GL Date when Approving or Posting the Invoice/Credit Memo. If not, the message "The GL Date must be on or after the Doc Date." will be displayed on Save. This field is always editable. Database Field: ERPx_APTransactionHeader.TransactionDate |
| Doc No | This is a text box to enter the document number your Vendor assigned to the invoice/credit memo. This defaults to blank and is required and must be <= 50 characters. If missing, the message "Doc No is required." will be displayed on Save. This is always editable while in a status of New. Database Field: ERPx_APTransactionHeader.DocNumber |
| Payment Terms | | Insert excerpt |
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| Payment Terms |
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| Payment Terms |
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| nopanel | true |
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This is a single-select standard lookup that defaults from the Payment Terms assigned to the 'Vendor Class' of the selected Vendor. This is required and if missing, the message "Payment Terms are required when approving or posting transactions." will be displayed on Save. This is editable on an invoice while in a status of New, but not editable on a credit memo.
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| Def - Payment Terms |
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| Def - Payment Terms |
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| nopanel | true |
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The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Payment Terms. Database Fields: ERPx_MFPaymentTerms.PaymentTermName, APTransactionHeader.PaymentTermSK |
| PO | | Insert excerpt |
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| Purchase Order |
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| Purchase Order |
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| nopanel | true |
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This is a text box to assign a purchase order to an invoice/credit memo. This defaults to blank and is not required, but if entered, it must be <=50 characters. This is always editable while in a status of New. Database Field: ERPx_APTransactionHeader.PurchaseOrderID |
| Status | This is a single-select standard lookup that defaults as 'New' and is required. This is always editable while the transaction is in a Status of 'New' or 'Approved'. | Insert excerpt |
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| Def - Status |
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| Def - Status |
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The Statuses that apply to transactions in this List View include: | Insert excerpt |
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| Def - Status - New |
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| Def - Status - New |
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| nopanel | true |
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| Def - Status - Approved |
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| Def - Status - Approved |
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| nopanel | true |
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| Def - Status - Ready to Post |
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| Def - Status - Ready to Post |
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| nopanel | true |
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Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK |
| Vendor | | Insert excerpt |
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| Vendor Name (ID) |
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| Vendor Name (ID) |
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| nopanel | true |
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This is a single-select standard lookup to assign a Vendor to the invoice/credit memo. This defaults as blank and is required. If not assigned, the message "A Vendor is required." will be displayed on Save. This is always editable while the transaction is in a Status of 'New'. | Insert excerpt |
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| Def - Vendor Name |
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| Def - Vendor Name |
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| nopanel | true |
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The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Vendors.
Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK |
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| Toolbar Icons | Description |
| Delete | | Insert excerpt |
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| Delete - RV Grid |
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| Delete - RV Grid |
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| nopanel | true |
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| Excel | | Insert excerpt |
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| Excel - RV Grid |
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| Excel - RV Grid |
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| nopanel | true |
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| New | | Insert excerpt |
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| New - multi blank rows - RV Grid |
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| New - multi blank rows - RV Grid |
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| nopanel | true |
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| Fields | Description |
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| Checkbox | | Insert excerpt |
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| Checkbox |
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| Checkbox |
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| nopanel | true |
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| Description | | Insert excerpt |
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| Description - Item |
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| Description - Item |
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| nopanel | true |
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This is a text box that defaults as blank, is required and must be <= 200 characters. If missing, the message "A Description is required for all line items." will be displayed on Save. This field is always editable while the transaction is in a Status of New or Approved.
Database Field: ERPx_APTransactionLine.LineDescription |
| Distributed To | | Insert excerpt |
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| Distributed To - Vendor |
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| Distributed To - Vendor |
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| nopanel | true |
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This is a single-select standard lookup that defaults as blank and is not required. This is always editable while the transaction is in a Status of New. The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Vendors, Employees and Projects. Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSK |
| Extended | | Insert excerpt |
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| Amount - Extended |
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| Amount - Extended |
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| nopanel | true |
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This is a non-editable text box that defaults as "0.00" and is required. This can only be edited by changing the Quantity and/or Price of the transaction line. It is calculated as [Quantity of line item] * [Price of line item].
Database Field: ERPx_APTransactionLine.ExtendedAmount |
| Price | This is a text box that defaults as "0.00" and is required when the Status is set to Approved. If missing, the message "Price is required and must be greater than zero." will be displayed on Save. This is always editable while the transaction is in a Status of New. Database Field: ERPx_APTransactionLine.Price |
| Purchase Account | | Insert excerpt |
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| Purchase Account - Item |
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| Purchase Account - Item |
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| nopanel | true |
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This is a single-select standard lookup that defaults as blank and is required when the Status is set to Approved. If missing, the message "A Purchase Account is required for all lines." will be displayed on Save. This is always editable while the transaction is in a Status of New unless the line is being distributed to a Fishing Account. For lines distributed to fishing accounts, the Purchase Account is set to the Settlement Accrual Account for the assigned account and is disabled. | Insert excerpt |
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| Def - GL Account - Purchases |
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| Def - GL Account - Purchases |
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| nopanel | true |
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The lookup contains a blank value, the current assigned value, and a list of all the 'Active' GL Accounts. Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APTransactionLine.AccountSK |
| Quantity | | Insert excerpt |
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| Quantity |
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| Quantity |
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| nopanel | true |
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This is a text box that defaults as "1.00" and is required. This can be a positive or negative value. This is always editable while the transaction is in a Status of New. Database Field: ERPx_APTransactionLine.Quantity |
| UOM | | Insert excerpt |
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| UOM - Units |
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| UOM - Units |
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| nopanel | true |
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This is a single-select standard lookup that defaults as blank and is not required. This is always editable while the transaction is in a Status of New. The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Units of Measure. Database Fields: ERPx_IMUOM.UOMID, ERPx_APTransactionLine.QuantityUOMSK |
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