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- Do you need to analyze purchases for specific items and/or maintain Vendor specific pricing for these items? If so, having unique item codes will make this possible whereas having a miscellaneous item code will not.
- Do you need to maintain a perpetual balance of any of these items? If so, having unique item codes, and setting them up as “Sales Inventory” Item Types will be required. If not, you still may want unique items codes but set them up as “Misc. Charges” Item Types.
- If you need to maintain a perpetual inventory balance, are you able to correctly relieve the correct item codes from inventory and do so in a timely manner?
- Is it obvious how you would set these items up? You may purchase gloves from different vendors and each vendor may have a different size pack.
Tracking Inventory without integrated data collection for production
Without integrated data collection, every transaction must be manually entered (or uploaded) into NorthScope. While it may be your desire to have everything managed in the system, consideration must be given to amount of manual effort required to do this, and to do it accurately. Attempting to manually keep up with all the data entry may not add any real value. For reasons such as this, we recommend that without integrated data collection for production you START by only tracking inventory balances for Finished Goods and slow moving WIP Items (e.g. Frozen WIP). Once you are running smoothly, you can add additional tracking in future phases.
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Tracking Inventory with integrated data collection for Production
With integrated data collection for production you have more options. At a minimum you should be tracking Finished Goods inventory balances in NorthScope. However, with integrated data collection there are a few other factors that must be considered. For instance, if your data collection system only manages product movement but cannot manage back-dated on-hand inventory balances you may want to consider tracking WIP, Raw Materials, Ingredients, and Packaging in NorthScope. However, if these Items are currently managed in your data collection system then it may be best to leave those as they are.
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Understanding Key Item Properties
| Property | Definition | Posting Type |
|---|
Identifies whether the Account a Balance Sheet or Income Statement Account.| ID's and Descriptions |
| Item ID | Balance Sheet Account Balance Sheet Account |
| Item Description | Def - Income Statement Account | Def - Income Statement Account | | Item Description | | Item Description |
|---|
| nopanel | true |
|---|
|
Category
| Sales Invoice Description | Def - General Ledger Account Category | Def - General Ledger Account Category | | | Sales Invoice Description | | Sales Invoice Description |
|---|
| nopanel | true |
|---|
|
|
|
| Configuration | Account Class
| Item Type | Def - GL Account Class | Def - GL Account Class | | | Item Type: Inventory | | Item Type: Inventory |
|---|
| nopanel | true |
|---|
|
|
| AccountItem Class | General Ledger Account General Ledger AccountAccount Description |
| Item Attribute Class | Def - GL Account Description | Def - GL Account Description | | Item Attribute Class | | Item Attribute Class |
|---|
| nopanel | true |
|---|
|
Control Account Type
| Manage Items By | Def - Control Account | Def - Control Account | | Manage Items By | | Manage Items By |
|---|
| nopanel | true |
|---|
|
| Control Account Types | - AP Broker Balances
- AP Vendor Balances
- AR Customer Balances
- FA Fishermen Balances
- FA Loan Balances
- GA Grower Balances
- Checkbook Balances
- Retained Earnings
- Sales
|
| Typical Balance | Identifies whether the natural balance of the account is a Debit or Credit. This setting is used on some financial reports but does not server any other purpose. |
| InactiveVariable Weight | | Insert excerpt |
|---|
| Variable Weight |
|---|
| Variable Weight |
|---|
| nopanel | true |
|---|
|
|
| Lot Tracked | | Insert excerpt |
|---|
| Lot Tracked |
|---|
| Lot Tracked |
|---|
| nopanel | true |
|---|
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|
| Other |
| UOM Schedule | Def InactiveDef Inactive | Use In | Use in GL – Identifies whether a manual Journal Entry can be made against the account. If the value is ‘No’ then the account will not be visible in the GL Account lookup for a manual Journal Entry. Any GL Account with a Control Account Assigned should be set to ‘No’.Use in IM – Identifies whether the GL Account is available for use in the Inventory module. This setting is not currently used anywhere in NorthScope.Use in AP – Identifies whether this account is visible in lookups on transactions within the AP Module. It is most common that only GL Accounts for purchases are turned on to AP.Use in SP – Identifies whether the GL Account is available for use in the Sales Program module. This setting is not currently used anywhere in NorthScope.Use in SO – Identifies whether the GL Account is available for use in the simple sales transaction. |