The purpose of this page is to display all outstanding credit balance transactions that have not been fully applied (unapplied payment receipts, credit memos, returns, and price adjustment transactions with a negative balance). This page will be filtered to display transactions associated with the Customer(s) selected on the Customer Balances List View. If no Customers are selected, then this page will display all outstanding credit balance transactions that have not been fully applied. From here, users can select a single transaction and click the 'Apply Documents' icon in the header toolbar to manually apply the selected transaction to one or more debit balance transactions. Insert excerpt Def - Receivable Documents Def - Receivable Documents nopanel true
Software Version: 2021.xx04.xx 09 and newer
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Toolbar Icons | Description | ||||||||||||||||||
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Apply Document | Opens the Apply Documents record viewRecord View. Users must select a transaction prior clicking this toolbar icon. Only one transaction can be selected at a time. If no transaction is selected, the message "Please select one item and try again." will be displayed. | ||||||||||||||||||
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Inquiry Criteria |
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Fields | Description | ||||||||||||||||||
Checkbox | Used to select one transaction to apply a document to. | ||||||||||||||||||
Customer |
Database Fields: ERPx_ARCustomer.CustomerID, ERPx_ARTransactionHeader.CustomerSK (Payment Receipt and negative Customer Sale), ERPx_SOOrderHeader.CustomerSK (Price Adjustment, Return and Returnnegative Invoice) | ||||||||||||||||||
Customer Name |
Database Fields: ERPx_ARCustomer.CustomerName, ERPx_ARTransactionHeader.CustomerSK (Payment Receipt and negative Customer Sale), ERPx_SOOrderHeader.CustomerSK (Price Adjustment, Return and Returnnegative Invoice) | ||||||||||||||||||
Doc Date |
Database Fields: ERPx_ARTransactionHeader.TransactionDate (Payment Receiptand negative Customer Sale), ERPx_SOInvoiceHeader.InvoiceDate (Price Adjustment, Return and Returnnegative Invoice) | ||||||||||||||||||
Doc No |
| and can be edited . There is no 'Doc No' associated with Return, Price Adjustment and negative Invoice transactions. For Payment Receipt transactions, this field comes from the 'Payment #' field on the Payment Receipt Record View. For negative Customer Sale transactions, this field comes from the 'Doc No' field on the | in the associated transaction header'Home' tab of the Quick Sale Record View. This field is | always editable while the transaction is in a Status of New. Depending on the transaction type, this is sometimes editable not editable after the transaction has been posted. Database Field: ERPx_ARTransactionHeader.DocNumber (Payment Receipt and negative Customer Sale) | |||||||||||||||
GL Date |
| This field is required and is not editable after the transaction has been posted. Database Field: ERPx_ARTransactionHeader.GLDate (Payment Receipt and negative Customer Sale), ERPx_SOInvoiceHeader.GLDate (Price Adjustment and Return) | |||||||||||||||||
GL Period |
| can only be edited by changing the GL Datefield is not editable. | |||||||||||||||||
GL Year |
| can only be edited by changing the GL Datefield is not editable. | |||||||||||||||||
Original Amount |
Database Fields: | ERPx_ARTransactionHeader.ExtendedAmount (Payment Receipt and negative Customer Sale), ERPx_SOInvoiceHeader.ExtendedAmount (Price Adjustment, Return and negative Invoice) | |||||||||||||||||
Transaction |
| ...........the 'Transaction Class' and is not editable.
Database Fields: | ERPx_ARTransactionHeader.TransactionID (Payment Receipt and negative Customer Sale), ERPx_SOInvoiceHeader.InvoiceNumber (Price Adjustment, Return and negative Invoice) | ||||||||||||||||
Transaction Type |
| never not editable. The following transaction types have the ability to | debit credit the | Settlement Accrual Accounts Receivable Account and display on this page: | |||||||||||||||
Insert excerpt | Def - Transaction Types | Def - Transaction Types | |||||||||||||||||
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Database Fields: ERPx_ARTransactionType.TransactionName, ERPx_ARTransactionClass.TransactionTypeSK, ERPx_ARTransactionHeader.TransactionClassSK, ERPx_SOOrderHeader.OrderTypeSK | |||||||||||||||||
Unapplied Amount |
| record viewRecord View. This is calculated by subtracting previous applications from the | original amount'Original Amount'. This value is not stored in the database. |
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