Software Version: YYYY.MM.DD and newer
Page Header
| Toolbar Icons | Description |
|---|---|
| Grid Layout | Opens the Saved Grid Layout menu that allows the user to select another saved layout, create a new layout, save changes to a layout, or assign a saved layout as the default for the page. Once changes are made to a grid, such as columns are added or removed, the user can click the Saved Grid Layout icon and save the changes to the grid layout and name the new layout. The new layout can also be set as the default, instead of the System View. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific).
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| Save | Saves all changes. |
| Fields | Description |
| Account | Identifies the name of the Fisherman, Fisherman & Tender or Tender associated with the transaction. This is a single-select standard lookup that identifies the Fisherman, Fisherman & Tender, Tender, or Loan associated with the document. This defaults from the 'Account Name' field for the selected document. This field is required to Save. Changing the Account will automatically refresh the page to display posted transactions with an Unapplied Amount for the vendor. The lookup contains the current assigned value and a list of all the 'Active' Fishermen, Fishermen & Tenders, and Tenders and Loans. Database Fields: ERPx_APVendor.VendorName, ERPx_APTransactionHeader.VendorSK, ERPx_APTransactionLine.AccountSK, ERPx_APTransactionLine.FromDistributionAccountSK, ERPx_APTransactionLine.ToDistributionAccountSK |
| Open Amount | Displays the total amount of the transaction. This is a non-editable text box that defaults from the 'Remaining Amount' field for the selected document. This field is required to Save and is never editable by the user. This is a calculated field and not stored in the database. |
| Transaction | Identifies the unique Transaction ID for each transaction. This is a single-select standard lookup that identifies all documents for the selected 'Account'. This field is required to Save and is never editable by the user. This is a system assigned number that comes from the 'Transaction Class' and is required but is not editable by users. Transaction numbers are system assigned IDs to differentiate unique transactions. Transaction ID's are unique by the unique combination of 'Transaction Type' + 'Transaction Class'. Database Field: ERPx_APTransactionHeader.TransactionID |
| Unapplied | Displays the amount of the transaction that is not yet applied. This is a non-editable text box that defaults from the 'Unapplied Amount' field for the selected document. This is calculated by subtracting previous applications from the original amount. This field is required to Save and is never editable by the user. This value is not stored in the database. |
The bolded view is the default view, which will determine the view will automatically display in when opened. Page Detail
| Fields | Description |
|---|---|
| Checkbox | Used to select one transactions to apply a document to. |
| Applied Amount | This field allows users to enter the amount to be applied from the payment transaction towards the payable transaction. This field defaults to blank and the amount entered cannot be greater than the unapplied amount of the payable transaction or the open amount of the payment transaction selected in the header section. |
| Apply Date | This field allows users to enter a date for the application. This field defaults to today’s date and the date entered must reside within an open fiscal period. |
| Distributed Description | |
| Doc Date | Displays the doc date of the payable transaction. The value is pulled from the payable transaction record. |
| Doc Description | Displays the doc description. The value is pulled from the payable transaction record and is blank if no description has been entered. |
| Doc No | Displays the document number. The value is pulled from the payable transaction record. |
| GL Date | |
| GL Period | |
| GL Year | |
| Line Description | |
| Original Amount | Displays the total amount of the payable transaction. |
| Remaining Amount | Displays the unapplied amount of the payable transaction after the Terms Discount Taken Amount. This is calculated by subtracting the Terms Discount Taken amount from the Original Amount. |
| Transaction | Identifies the unique Transaction ID for each transaction. Clicking on this link opens the AP Invoice / Credit Memo Record View for the selected record. This is a system assigned number that comes from the 'Transaction Class' and is required but is not editable by users. Transaction numbers are system assigned IDs to differentiate unique transactions. Transaction ID's are unique by the unique combination of 'Transaction Type' + 'Transaction Class'. Database Field: ERPx_APTransactionHeader.TransactionID |
| Transaction Type | |
| Unapplied Amount | Displays the amount of the payable transaction that is not applied yet. The value is calculated by subtracting the entered Applied Amount from the Remaining Amount. The field auto-updates when values are entered to the Terms Discount Taken and Applied Amount fields. |