An Accrual is used to automate a journal entry, as part of a transaction, for recording revenues or expenses incurred. These are most often used to accrue for taxes as part of sales, purchasing, and/or Fishermen/Grower Tickets. They are also used to accrue for delivered freight expense on sales transactions and/or royalties incurred as part of a sales or grower ticket. The purpose of this page is to add, edit, remove, and activate/inactive these records.

Software Version: 2019.09.03 and newer

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Toolbar Icons	Description
Column Filter Show/Hide	Toggles between displaying and hiding a filter row in the grid under the column headers. The filter row will be displayed by default if the Quick Column Filter is also implemented in the page. When enabled, this will allow users to type in text to filter by a specific column.
Delete	Deletes the selected record(s). When clicked, users will be prompted with: "Are you sure you want to delete the selected records?". Click "OK" to confirm, or "Cancel" to return without deleting. _{WARNING: Records cannot be recovered once they are deleted!}
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Help	Opens the online WIKI help page for the current page.
New	Opens a new blank record for data entry.
Quick Column Filter	Used to filter across all columns in the grid. When the user types text into the Quick Column Filter text box, the grid's Filter Row will be automatically hidden. The text in the Quick Column Filter text box automatically replaces any existing Filter Row filters. The results of the data immediately refresh as you enter text.
Saved Layouts	Displays the column layout lookup and related icons. This tool allows users to select a previously saved layout, create a new layout, save changes to a layout, forget/delete a layout and/or assign a saved layout as the default for the page. Once changes are made to the layout, such as columns are added or removed, the user can click the Save Layout icon and save the changes to the column layout. The visibility of the Filter Row is also saved with a saved layout. The new layout can also be set as the default. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific). Default layouts can be removed by clicking the 'Set as Default' button again when the current default layout is selected. Please note that existing saved grid layouts will display the Filter Row as hidden by default.
Fields	Description
Checkbox	Used to select one or more records to perform an action, such as Mass Update, More Actions, or Delete.
Accrual Account	The GL Account that is Credited to record the liability (e.g., Accrued Taxes) when a Charge or Accrual is assigned to a transaction. This is displayed as [GL Account ID] - [GL Account Description]. This is required and is always editable from the Accruals Record View. Database Fields: ERPx_GLAccount.AccountNumber - Description, ERPx_CPAccrual.CRAccount
Accrual ID	Accrual IDs are the unique identifier for Accrual programs. This is required and is always editable from the Accruals Record View. Database Field: ERPx_CPAccrual.AccrualItem
AP Vendor Should be titled 'Vendor Name'	Identifies the name of the Vendor assigned to the transaction or master file. This is set in the Vendor Record View. This identifies the AP Vendor that will be paid when this accrual is used. For Accrual programs with a 'Settlement Method' of "AP Invoice", this is required and always editable from the Accruals Record View. For Accrual programs with a 'Settlement Method' of "GL Accrual", this is blank and not editable. Database Field: ERPx_CPAccrual.VendorSK
Assign Rate By	The Assign Rate By field determines where the 'Rate' is identified on a Grower Accounting Accrual Program. The selection must match one of the values assigned in the 'Assign Rules By' property. The potential values include: Crop: The rate is assigned based on the Crop(s) Default Rate: The rate is the same of everything covered under the Accrual program Item: The rate is assigned based on the Item(s) This is required and is always editable from the Accruals Record View. This lookup contains all the values in the CPAssignRateBy Enumeration Class. Database Field: ERPx_CPAccrual.AssignRateByEN
Assign Rules By	The Assign Rules By field determines the criteria used to calculate Grower Ticket Accruals. One or more of the following values may be selected: Crop Item This is required and is always editable from the Accruals Record View. This lookup contains all the values in the CPAssignRulesByEnumeration Class. Database Field: ERPx_CPAccrual.AssignRulesByCSVEN
Calculated On	Identifies the values used for determining Ticket Accruals. It can be set to one of the following values: % Gross $: The Accrual is calculated by multiplying the ticket items extended amount by the Accrual 'Rate'. Delivered Weight: The Accrual is calculated by multiplying the ticket items 'Total Weight' by the Accrual 'Rate'. This does not convert to the UOM specified. Paid Weight: The Accrual is calculated by multiplying the ticket items 'Total Weight' by the Accrual 'Rate' for only line items with a non-zero 'Amount'. This does not convert to the UOM specified. This is required and is always editable from the Accruals Record View. This lookup contains all the values in the CPAccrualCalcMethod Enumeration Class. Database Field: ERPx_CPAccrual.AccrualCalcMethodSK
Default Rate	Identifies the "Default" rate/percentage of the Accrual. This defaults to 0.0000 for new records but is not required to be changed. This field is always editable from the Accruals Record View. The number format of this column is not right. It should be Decimal as this may be a $ Rate or percentage. This only identifies the default rate. However, the actual Rates may be different if the "Assign Rate By" property is not set to "Default Rate". Database Field: ERPx_CPAccrual.Rate
End Date	Identifies the Date the Accrual Program ends. A blank value assumes the Accrual program does not end. This is not required and is always editable from the Accruals Record View. Database Field: ERPx_CPAccrual.EndDate
Expense Account	The GL Account that is Debited to record the expense when an Accrual is assigned to a transaction. This is displayed as [GL Account ID] - [GL Account Description]. This is required and is always editable from the Accruals Record View. Database Fields: ERPx_GLAccount.AccountNumber - Description, ERPx_CPAccrual.DRAccount
Inactive	Identifies if the record is "Inactive". If inactive (set to "Yes"), it will not be included in look-ups for transactions or other master files. If set to "No" or blank, the record is active and can be freely used. Database Field: ERPx_CPAccrual.IsInactive
Rate UOM	Identifies the UOM associated with the Accrual Rate. This value is informational only and can only be edited by changing the 'Calculated On' property on the Accrual Record View. This should show a % sign when the 'Calculated On' is set to "% Gross $" A UOM is a quantity used as a standard of measurement. It identifies how much makes up "1" of the measurement. Examples include Bag, Box, Each, Kg, Lb, ext. Database Field: ERPx_CPAccrual.UOMSK
Settlement Method	Identifies how the Accrual Program is Settled. This is required and is always editable from the Accruals Record View. AP Invoice: The Accrual is created via a separate AP Invoice that posts directly to AP when the Ticket is posted. GL Accrual: The Accrual is included with the journal entry created by the Ticket. This lookup contains all the values in the CPSettleMethod Enumeration Class. Database Field: ERPx_CPAccrual.AccrualSettleMethodSK
Start Date	Identifies the Date the Accrual Program starts. This is required and is always editable from the Accruals Record View. Database Field: ERPx_CPAccrual.StartDate

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Accruals List View

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