The Program Balances page identifies current open/outstanding balances for each Brokerage, Rebate, and Off-Book Sales Program. The purpose of this page is to show Program (Brokerage, Rebate and Off Book) and Company balances by Customer/Vendor. Users will have the ability to process settlements to both Accounts Payable and Accounts Receivable. From this List View, users may also drill down to the individual transactions that make up the balance.
Software Version: 2022.xx.xx and newer
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| Toolbar Icons | Description |
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| Column Filter Show/Hide |  Toggles between displaying and hiding a filter row in the grid under the column headers. The filter row will be displayed by default if the Quick Column Filter is also implemented in the page. When enabled, this will allow users to type in text to filter by a specific column. |
| Excel |  Exports the contents of the grid to an Excel file that will automatically download. The contents that export are those that are visible to the user. Therefore, if the user has filtered the view, or excluded columns, only the contents in the grid will be exported. |
| Favorites |   Clicking on the star icon when it is an outline, adds the page to the 'My Shortcuts' tab and fills in the star. Clicking on the star icon when it is filled in (solid color), removes the page from the 'My Shortcuts' tab and returns the icon to an outline.
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| Group By Show/Hide |  Toggles between displaying and hiding a row in the grid above the column headers to enable grouping by one or more column(s). Once displayed, users may drag and drop column headers to group by a specific column. Once the grid is grouped by a column(s), a subtotal footer row will display in the grouping for columns that have a page footer total. |
| Help | Opens the online WIKI help page for the current page.
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| More Actions |
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| Process Settlements For | Displays a drop down menu of options including:
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| Quick Column Filter |  Used to filter across all columns in the grid. When the user types text into the Quick Column Filter text box, the grid's Filter Row will be automatically hidden. The text in the Quick Column Filter text box automatically replaces any existing Filter Row filters. The results of the data immediately refresh as you enter text. |
| Saved Layouts |  Displays the column layout lookup and related icons. This tool allows users to select a previously saved layout, create a new layout, save changes to a layout, forget/delete a layout and/or assign a saved layout as the default for the page. Once changes are made to the layout, such as columns are added or removed, the user can click the Save Layout icon and save the changes to the column layout. The visibility of the Filter Row is also saved with a saved layout. The new layout can also be set as the default. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific). Default layouts can be removed by clicking the 'Set as Default' button again when the current default layout is selected. Please note that existing saved grid layouts will display the Filter Row as hidden by default. |
| Fields | Description |
| Company Balance | Displays the current open Program balance in the Company currency. This is required and is not editable. This amount is calculated from the 'Program Balance' amount using the associated currency exchange rate. It is not stored in the database. The Program Balances page identifies current open/outstanding balances for each Brokerage, Rebate, and Off-Book Sales Program. |
| Currency ID | Displays the ID of the currency assigned to the Settle to Entity. This is required and is not editable. The Currency identifies the kind of money used for transactions. For example, if a Customer or Vendor is setup with a Currency of "USD" then all transactions for them are stated in terms of US Dollars and all payments received or made must be in US Dollars. Database Fields: MFCurrency.CurrencyID, ERPx_APVendor.CurrencySK |
| Payee ID | |
| Payee Name | Displays the customer/vendor name assigned to the Sales Program. Database Field: ERPx_SPProgramSettlementHeader.SettleToEntityName |
| Program | |
| Program Balance | Displays the current open Program balance, in the Customer/Vendor's currency. This is required and is not editable. The Program Balances page identifies current open/outstanding balances for each Brokerage, Rebate, and Off-Book Sales Program. Database Field: ERPx_SPProgramSettlementHeader.ComputedAmount |
| Program Class | |
| Program Type | |
| Settle To | Displays Database Field: ERPx_SPProgramSettlementHeader.SettleToEntityID |
Users must log out and back in before the pages will be visible in the 'My Shortcuts' tab.