Error rendering macro 'excerpt-include' : No link could be created for 'Def - Not Defined'.
The Process Checks record view box is used to manage details of ACH payments and checks printed out to vendors. Users may print ACH and check payments, view Journal Details, generate reports, Post or Void batches.Software Version: YYYY.MM.DD and newer
Page Header
| Toolbar Icons | Description |
| Generate ACH File | Generates a .txt file with the ACH information. |
| Grid Layout | Opens the Saved Grid Layout menu that allows the user to select another saved layout, create a new layout, save changes to a layout, or assign a saved layout as the default for the page. Once changes are made to a grid, such as columns are added or removed, the user can click the Saved Grid Layout icon and save the changes to the grid layout and name the new layout. The new layout can also be set as the default, instead of the System View. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific).
|
| Help | Opens the online WIKI help page for the current page.
|
| Journal Details | Opens the Journal Details window showing the Journal Entry for this transaction.
|
| Post Batch | Sets the Batch Status to "Posted". This indicates that the checks have been printed successfully, and the printed checks are valid for use. Once the batch is posted, the Posted Balance and Net Balance for the Account will be updated. Note: If the payment pays the Posted Balance in full, the vendor's Settlement Balance line item will no longer appear. |
| Print Payments | Allows users to select "Print ACH" or "Print Checks" and opens a PDF allowing users to view the selected payments. Once the Print Payments button has been clicked, the Batch Status field will be updated to "Checks Printed", "ACH" or "ACH & Checks Printed". |
| Reports | Opens the Print dialog window showing all available reports. |
| Save | Saves all changes. |
| Void Batch | Sets the Batch Status to "Void". This indicates that the checks have not been printed successfully, and the printed checks are invalid for use. Some examples of when a check may be voided would be if the check paper got jammed in the printer, printed on the wrong side or upside down on the check paper, or if an incorrect paper was used to print the check. Once voided, the check is destroyed in the system and cannot be used. |
| Fields | Description |
| # of ACH | |
| # of Checks | Identifies the total number of checks to be printed. This number is automatically determined once the Batch ID has been selected and all check descriptions have been entered, saved, and printed. This field is never editable by the user. |
| # of Payments | |
| ACH Total | |
| Batch ID | This field displays a drop-down menu of all batch IDs for the user to select the batch to which the checks for processing belong. A batch may contain a list of multiple vendors whose payment(s) are being processed. Selecting the Batch ID refreshes the Process Checks dialog to display the payment line items. This field is required. |
| Batch Status | Identifies the check status. This field auto-populates and is never editable by the user. |
| Batch Total | This field displays a drop-down menu of all checkbooks for the user to identify the payment account that will be used to distribute the check(s). This field value defaults to the preference setting for 'Default Checkbook ID'. This field is editable and is required. |
| Checkbook | |
| Check # Range | Identifies the beginning and ending number of the check numbers for printing. This field is auto-populated and is never editable by the user. |
| Check Total | Identifies the total amount paid in this batch of check prints. This number is automatically calculated once the Batch ID has been selected and all check descriptions have been entered and saved. This field is never editable by the user. |
| Next Check # | This field displays a text box that identifies the next check to be printed. This field auto-populates based on the selected Checkbook but can be edited. Duplicate check numbers are not permitted. This field supports up to 20 characters, is editable and is required. |
| Payment Date | Identifies the date that will be printed on the checks. Typically this is the current date, or a future date, if checks are processed well in advance of distribution. The check date entered must reside within an open fiscal period. This field is editable and is required. |
The bolded view is the default view, which will determine the view will automatically display in when opened. Page Detail
Payment Grid
| Toolbar Icons | Description |
| New | Adds 5 blank rows to write multiple checks. |
| Split Payment | |
| Fields | Description |
|---|---|
| Account | This field displays a drop-down menu of all active vendors without a Master Vendor account assigned and not on hold for the user to identify the vendor account being paid. This field is editable until the check batch is printed and is required. |
| Address 1 | Displays the Address 1 line of the vendor address. Defaults from the Vendor address selected in the Address ID field. The field supports up to 75 characters and is editable until the check batch is printed. |
| Address 2 | Displays the Address 2 line of the vendor address. Defaults from the Vendor address selected in the Address ID field. The field supports up to 75 characters and is editable until the check batch is printed. |
| Address 3 | Displays the Address 3 line of the vendor address. Defaults from the Vendor address selected in the Address ID field. The field supports up to 75 characters and is editable until the check batch is printed. |
| Address ID | This field displays a drop-down menu of all Address IDs for the selected account for the user to select the address ID to which to make the payment. Once an Address ID is selected, the corresponding fields will default. This field is editable until the check batch is printed and is not required. |
| Amount | This field displays a text box for the user to identify the amount to be paid. This amount can be different than the original check total and will override that original value once changes are saved. Negative and zero dollar amounts are not permitted. This field is editable until the check batch is printed. |
| City | Displays the City of the vendor address. Defaults from the Vendor address selected in the Address ID field. This field supports up to 35 characters and is editable until the check batch is printed. |
| Description | This field displays a text box for the user to describe the payment, aka the “Memo” field. This field defaults from the selected Address ID. This field supports up to 250 characters, is editable until the check batch is printed and is not required. |
| Payee | This field displays a text box for the user to enter the individual to whom the check will be written out. This field defaults from the selected Address ID. This field supports up to 150 characters, is editable until the check batch is printed and is not required. |
| Payment Number | |
| Payment Type | |
| State | Displays the State of the vendor address. Defaults from the Vendor address selected in the Address ID field. This field supports up to 30 characters and is editable until the check batch is printed. |
| Zip | Displays the Zip of the vendor address. Defaults from the Vendor address selected in the Address ID field. This field supports up to 15 characters and is editable until the check batch is printed. |