An Accrual is used to automate a journal entry, as part of a transaction, for recording revenues or expenses incurred. These are most often used to accrue for taxes as part of sales, purchasing, and/or Fishermen/Grower Tickets. They are also used to accrue for delivered freight expense on sales transactions and/or royalties incurred as part of a sales or grower ticket. The purpose of this page is to add, edit, remove, and activate/inactive these records.
Software Version: 2019.09.03 and newer
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| Toolbar Icons | Description |
|---|---|
| Column Filter Show/Hide |  Toggles between displaying and hiding a filter row in the grid under the column headers. The filter row will be displayed by default if the Quick Column Filter is also implemented in the page. When enabled, this will allow users to type in text to filter by a specific column. |
| Delete |  Deletes the selected record(s). When clicked, users will be prompted with: "Are you sure you want to delete the selected records?". Click "OK" to confirm, or "Cancel" to return without deleting. WARNING: Records cannot be recovered once they are deleted! |
| Edit |  Opens the selected record for editing. If a record is not selected, the page will either not open or will open the first record (depending on how the page was coded). |
| Excel |  Exports the contents of the grid to an Excel file that will automatically download. The contents that export are those that are visible to the user. Therefore, if the user has filtered the view, or excluded columns, only the contents in the grid will be exported. |
| Favorites |   Clicking on the star icon when it is an outline, adds the page to the 'My Shortcuts' tab and fills in the star. Clicking on the star icon when it is filled in (solid color), removes the page from the 'My Shortcuts' tab and returns the icon to an outline.
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| Group By Show/Hide |  Toggles between displaying and hiding a row in the grid above the column headers to enable grouping by one or more column(s). Once displayed, users may drag and drop column headers to group by a specific column. Once the grid is grouped by a column(s), a subtotal footer row will display in the grouping for columns that have a page footer total. |
| Help |  Opens the online WIKI help page for the current page. |
| New |  Opens a new blank record for data entry. |
| Quick Column Filter |  Used to filter across all columns in the grid. When the user types text into the Quick Column Filter text box, the grid's Filter Row will be automatically hidden. The text in the Quick Column Filter text box automatically replaces any existing Filter Row filters. The results of the data immediately refresh as you enter text. |
| Saved Layouts |  Displays the column layout lookup and related icons. This tool allows users to select a previously saved layout, create a new layout, save changes to a layout, forget/delete a layout and/or assign a saved layout as the default for the page. Once changes are made to the layout, such as columns are added or removed, the user can click the Save Layout icon and save the changes to the column layout. The visibility of the Filter Row is also saved with a saved layout. The new layout can also be set as the default. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific). Default layouts can be removed by clicking the 'Set as Default' button again when the current default layout is selected. Please note that existing saved grid layouts will display the Filter Row as hidden by default. |
| Fields | Description |
| Checkbox | Used to select one or more records to perform an action, such as Mass Update, More Actions, or Delete. |
| Accrual Account | Database Fields: ERPx_GLAccount.AccountNumber - Description, ERPx_CPAccrual.CRAccount |
| Accrual ID | Database Field: ERPx_CPAccrual.AccrualItem |
| AP Vendor | Identifies the AP Vendor that will be paid when this accrual is used. This defaults to blank for new records but is required and always editable for Accruals with a 'Settle Method' of "AP Invoice". If missing, the message "AP Vendor is required when the Settle Method is AP Invoice." will be displayed on Save. This field is not editable for Accruals with a 'Settle Method' of "GL Accrual". This lookup contains the list of all AP Vendors. Database Field: ERPx_CPAccrual.VendorSK |
| Assign Rate By | Database Field: |
| Assign Rules By | Database Field: |
| Calculated On | A single select lookup to assign the data value that will be used to calculate the Accrual amount. This defaults to blank for new records but is required. If missing, the message "Calculated On is required." will be displayed on Save. This value is always editable. The options include:
This lookup contains all the values in the CPAccrualCalcMethod Enumeration Class. Database Field: ERPx_CPAccrual.AccrualCalcMethodSK |
| Default Rate | Identifies the price/percentage of the Accrual. This defaults to 0.0000 for new records but is not required to be changed. This field is always editable. Database Field: ERPx_CPAccrual.Rate |
| End Date | Database Field: ERPx_CPAccrual.EndDate |
| Expense Account | This defaults as blank on new records but is required. If blank, the message "Expense Account is required." will be displayed on Save. This field is always editable. This lookup contains a blank value, the current assigned value, and a list of all the 'Active' GL Accounts Database Fields: ERPx_GLAccount.AccountNumber - Description, ERPx_CPAccrual.DRAccount |
| Inactive | Database Field: ERPx_CPAccrual.IsInactive |
| Rate UOM | This value is informational only. This defaults to blank for new records and is only enabled/editable when 'Calculated On' is set to either Paid Weight or Deliver Weight. Database Field: ERPx_CPAccrual.UOMSK |
| Settlement Method | A single select lookup to assign how the Accruals are processed. This defaults to blank for new records but is required. If missing, the message "Settle Method is required." will be displayed on Save. This value is always editable. The options include:
This lookup contains all the values in the CPSettleMethod Enumeration Class. Database Field: ERPx_CPAccrual.AccrualSettleMethodSK |
| Start Date | Database Field: ERPx_CPAccrual.StartDate |
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