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| Toolbar Icons | Description | |
|---|---|---|
| Apply Documents | Opens the Apply Documents window allowing the user to apply this receipt to one or more open transactions. | |
| Delete | Prompts the user, Are you sure you wish to delete the transaction? OK or Cancel. Selecting OK - Deletes the transaction, selecting Cancel, cancels the delete. | |
| Grid Layout | Opens the Saved Grid Layout dialog. | |
| Journal Details | Opens the Journal Details window showing the Journal Entry for this transaction. Until the transaction is posted, this is a temporary journal entry so no Journal ID will be assigned. The Journal Entry Details Window for this transaction will include:
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| New | Allow user to add a new AR Cash Receipt Transaction. | |
| Notes | Opens the Notes window filtered for the appropriate Note Type(s). | |
| Opens print window showing any applicable printable reports. | ||
| Save | Saves the transaction. |
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| Fields | Description |
| Amount | A text box used to enter the dollar amount of the payment you received. This defaults to 0.00 but is required and must be > 0.00 to Approve and/or Post. If not, the message "Amount must be greater than 0.00." will be displayed. This field is only editable while the transaction Status is "New". Linked . Editing this value, and saving the transaction, will re-calculate the 'Applied' and 'Unapplied' fields. Linked Database Field: ERPx_#####.#####. |
| Applied | A label used to identify how much of the Receipt, in the Receipt currency, has been applied (to an open transaction(s)). This defaults to 0.00 but will grow re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will always be >0.00. This is a calculated field and that is never editable by a usernot editable on this page. This field is not linked to a Database Field. |
| Checkbook | A single select standard lookup to identify which checkbook the receipt will be deposited into. If a checkbook has been assigned to the Customer, this defaults from the customer (once the 'Received From' customer has been assigned), otherwise it defaults from the checkbook assigned to the "Default Cash Receipt Checkbook" Sales Preference. This is required to Approve and/or Post or to open the 'Apply Documents' window. If not assigned, the message "Checkbook is required" will be displayed. This field is enabled once the 'Received From' has been assigned and while the transaction Status is "New". The lookup contains the list of all the 'Active' checkbooks assigned to the Customer Currency or the Home Currency. Linked Database Field: ERPx_#####.#####. |
| Comment | A text box used to enter a comment. This defaults to blank and is not required. This field is always editable, even after the transaction is posted. Linked Database Field: ERPx_#####.#####. |
| Currency | A single-select standard lookup to identify the currency of the Receipt. This defaults from the customer currency but can be changed. This is required to Approve and/or Post or to open the 'Apply Documents' window. If not assigned, the message "Currency is required and must be in either (Home CurrencyID) or ([Home Currency ID] or [Checkbook Currency ID)]." will be displayed. This field is enabled once the 'Received From' has been assigned and while the transaction Status is "New" but is disabled once an application for this receipt has been made. The lookup contains all 'Active' currencies. However, if Validations include:
The lookup contains all 'Active' currencies. Linked Database Field: ERPx_#####.#####. |
| Payment # | A text box used to enter the Check# / Payment# on of the payment you received. This defaults to blank but must be filled in to Approve and/or Post. If not, the message "Payment # is required." will be displayed. This field is always editable, even after the transaction is posted. Linked Database Field: ERPx_#####.#####. |
| Receipt Date | A date field used to enter the date the Receipt was actually received. This defaults to the current date and is required to Approve and/or Post or to open the 'Apply Documents' window. If not, the message "Receipt Date is required." will be displayed. This field is only editable while the transaction Status is "New" but is disabled once an application for this receipt has been made. Linked Database Field: ERPx_#####.#####. |
| Receipt Type | A single-select standard lookup to identify the type of the Receipt. This defaults to Check but can be changed. This is required to Approve and/or Post.This field is editable while the transaction Status is "New". The lookup contains all the values in the MFCashReceiptType Enumeration Class. Linked Database Field: ERPx_#####.#####. |
| Received From | A single-select load on demand lookup to identify the Customer you received the payment from. This defaults as to blank. This is required before any other data entry can be done. If not assigned, the message "Received From is required" will be displayed. This field is disabled once it has been assigned.. The lookup contains the list of all 'Active' customers displayed as Customer Name (Customer ID). Linked Database Field: ERPx_#####.#####. |
| Status | A single-select standard lookup to identify the Status of the Receipt. This defaults to New but can be changed to Approved or Ready to Post. Setting this to Approved, and saving, runs all the posting validations and disables all the fields except the Comment, Payment #, and Status. Setting this to Ready to Post, and saving, posts the transaction, disables all the fields except the Comment and Payment #, and posts the journal entry. The lookup contains the list of New, Approved, and Ready to Post. Linked Database Field: ERPx_#####.#####. |
| Unapplied | A label used to identify how much of the Receipt has not been applied (to an open transaction(s))still needs to be applied. This defaults from the value entered in the 'Amount' entered but will reduce re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will always be >0.00 and < 'Amount'. This is a calculated field and that is never editable by a usernot editable on this page. This field is not linked to a Database Field. |
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