Apply Documents

Opens the Apply Documents window allowing the user to apply this receipt to one or more open transactions.  The Apply Documents button is disabled when the Receipt Amount is 0.

Delete

 If a Payment Receipt that has been fully or partially applied is deleted (prior to posting), all applications will be automatically removed. 

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Journal Details

The Journal Details Window for this transaction will include:

• The Cash Receipt Journal Entry (in both the Receipt Currency Amounts and Home Currency Amounts)

  • Debit to the Checkbooks Cash Account 

  • Credit to the Customer A/R Account 

• All the associated application Journal Entries - even though they may have happened on different dates

• All the associated Currency Gain/Loss Journal Entries - even though they may have happened on different dates

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Fields

Description

Amount

A text box to enter the dollar amount of the payment you received in the 'Currency' you specified. This defaults to 0.00 but is required and must be > 0.00 to Approve and/or Post. If not, the message "Amount must be greater than 0.00." will be displayed. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New" and while no applications exist for the receipt. Editing this value, and saving the transaction will re-calculate the 'Applied' and 'Unapplied' fields.

Linked Database Field: ERPx_ARTransactionHeader.ExtendedAmount

Applied Amt.

A non-editable text box to identify how much of the Receipt, in the Receipt currency, has been applied. This defaults to 0.00 but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0.00. This is a calculated field that is not editable on this page. This field is not linked to a Database Field.

Checkbook

A single-select standard lookup to select which checkbook the receipt will be deposited into. This defaults using the following logic after the Customer is selected:

1. If the Checkbook that is assigned to the Customer is in either the Customer Currency or the Home Currency then default to the Customer Checkbook, else

2. If the Checkbook that is assigned to the "Default Payment Receipt Checkbook" Sales Preference is in either the Customer Currency or the Home Currency then default from the Preference, else

3. Set to blank and require a value before enabling the rest of the data fields

This is required before you can enter/edit the remaining receipt fields, Approve and/or Post, or to open the 'Apply Documents' window. If not assigned, the message "Checkbook is required" will be displayed. This field is enabled after a 'Customer' has been selected and while the transaction Status is "New". This field is only editable after a 'Customer' has been selected and while the transaction Status is "New" and no applications for this receipt have been made. 

The lookup contains the list of all the 'Active' checkbooks assigned to the Customer or the Home Currency. 

Linked Database Field: ERPx_ARTransactionHeader.CheckbookSK

Comment

A text box to enter a comment. This defaults to blank and is not required. This field is only editable after a 'Customer' has been selected but remains editable, even after the transaction is posted. This must be <= 60 characters.

Linked Database Field: ERPx_ARTransactionHeader.Description

Currency

A single-select standard lookup to assign the currency of the Receipt. This initially defaults to the 'Home Currency' but updates to the Customer currency once a Customer has been selected, but can be changed after that. This is required to Approve and/or Post or to open the 'Apply Documents' window. If not assigned, the message "Currency is required and must be in either [Home Currency ID] or [Checkbook Currency ID]." will be displayed. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New" and no applications for this receipt have been made.

 Since a Receipt can only be applied to transactions matching the Receipt's currency, the 'Currency' cannot be edited once an application exists. If you need to change the Currency, you must unapply all the transactions that are currently applied.

Validations include:

• If the Currency assigned to the Checkbook matches the 'Home Currency' then the receipt currency can be any currency with a valid exchange table setup to the Home Currency.

• If the Currency assigned to the Checkbook does NOT match the 'Home Currency', then the receipt must either be in the Checkbook's currency or the 'Home Currency'.

The lookup contains all 'Active' currencies.

Linked Database Field: ERPx_ARTransactionHeader.CurrencySK

Customer

A single-select load on demand lookup to select the Customer you received the payment from. This defaults to blank but is required before anything other than the 'Receipt Date' can be edited. If not assigned, the message "Customer is required." will be displayed. Because this value determines the initial values assigned for the 'Checkbook' and 'Currency', if it is changed after it has been assigned, a message will appear as: "Changing the Customer will reset the Checkbook and/or Receipt Currency." This field is only editable while the transaction Status is "New" and the 'Applied Amount' is blank or 0.00.

The lookup contains the list of all 'Active' customers, including the customer accounts that are on hold, displayed as Customer Name (Customer ID). 

Linked Database Field: ERPx_ARTransactionHeader.CustomerSK

Payment #

A text box to enter the number of the payment you received, most often associated with the Check #. This field defaults to blank, is not required, and is only editable after a 'Customer' has been selected. This field is always editable, even after the transaction is posted. This must be <= 50 characters.

Linked Database Field: ERPx_ARTransactionHeader.DocNumber

Receipt Date

A date field to enter the date the Receipt was actually received. This defaults to the current date and is required to Approve and/or Post or to open the 'Apply Documents' window. If not, the message "Receipt Date is required." will be displayed. This field is only editable while the transaction Status is "New" but is disabled once an application for this receipt has been made.

 Since the 'Receipt Date' can impact a Currency Gain / Loss when it is applied, it the cannot be edited once an application exists for receipts that are not in the Home Currency. If you need to change the 'Receipt Date', you must unapply all the transactions that are currently applied.

Linked Database Field: ERPx_ARTransactionHeader.TransactionDate

Receipt Type

A single-select standard lookup to select the type of the Receipt. This defaults to "Check" but can be changed. This is required to Approve and/or Post. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New". 

The lookup contains all the values in the MFCashReceiptType Enumeration Class. 

Linked Database Field: ERPx_ARTransactionHeader.CashReceiptTypeEN

Status

Changing this value will re-assign the Checkbook and the receipt currency.A single-select standard lookup to select the Status of the Receipt. This defaults to New but can be changed to Approved or Ready to Post. Setting this to Approved, and saving, runs all the posting validations and disables all the fields except the Comment, Payment #, and Status. Setting this to Ready to Post, and saving, posts the transaction, disables  all the fields except the Comment and Payment #, and posts the journal entry.

The lookup contains the list of New, Approved, and Ready to Post.

Linked Database Field: ERPx_ARTransactionHeader.TransactionStatusSK

Unapplied Amt.

A non-editable text box to identify how much of the Receipt still needs to be applied. This defaults from 'Amount' entered but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0.00 and < 'Amount'. This is a calculated field that is not editable on this page. This field is not linked to a Database Field.